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With OpenOffice.org Writer, a letter can be written in no time. These instructions show how easy it is.

There are two really easy ways to get a result: • Use a letter templates,

or

• Use the AutoPilot to create a custom tailored letter template.

Using a Ready-Made Letter Template

1. Press Shift+Ctrl+N to open the Templates and Documents dialogue:

2. Select a template.

3. Enter the details required for the various wildcards, such as the salutation. 4. Type in the remaining text.

Templates include the user data that was entered in Tools > Options >OpenOffice.org >

User Data and which may be modified at any time. Creating a Letter Template Using the AutoPilot

1. Start the AutoPilot by selecting File > AutoPilot.

Letters.

3. Select Personal Letter.

4. click Next to bring up a second page with additional options appears. 5. Choose the option No Logo.

6. click Next. A dialogue will appear in which you can enter the sender details.

7. The sender address is displayed at this point. Thus, under Show sender? select Yes. 8. Click the symbol top right in the Position and size area.

9. Click Next.

Note: If the input field does not contain a sender, the program will lack the necessary details. In this case, click Cancel, open the User Data tab (in Tools > Options > OpenOffice.org) and enter the necessary data. After that, you can open the AutoPilot again and carry on as described up to this point. You can also enter your sender details directly in the input field of the AutoPilot. But if you did not enter these details in User Data, you will need to repeat this process for every new template that you create with the AutoPilot.

10.Continue to click Next until you arrive at the page with the footer options. 11.Deactivate the check box Footer on

12.Click Next twice.

13.Enter the name of the template in the Name field. If necessary, enter any additional information in the Info field. (The template will be stored in the template folder under the name you have entered.)

14.Click Next.

15.Enter the printer trays if you want to use different paper trays for the first and subsequent pages. This is especially practical when the only the first page is to be on letterhead paper. 16.The last step is to click Create.

After you click the Create button,OpenOffice.org creates a document template and places it in the template folder. At the same time, a new, unnamed document appears on the screen, that has been generated as a copy from this template.

You can start to enter text and then print and save the document. However, if you would like to keep on working on the layout of the document template or create an envelope for it, close the new document without saving it.

Creating an Envelope

This section contains a description of how to create a template for an envelope after completing a letter template plus some tips on how to continue polishing template design. As the envelope should be saved together with its template, open the letter template. 1. Select File > Templates > Edit.

2. Locate the letter template wanted and open it. The templates are found in the

OpenOffice.org directory user/template in the user's home directory. (Path names may vary with different releases.)

3. Go to the Insert menu

4. Select Envelope. A dialogue of the same name appears.

5. On the tab pages Envelope and Format, specify the envelope format and the position of the addresses of the sender and addressee on the envelope. Use the Printer tab page to define appropriate print options.

Inserting an Envelope into a Document

Click on the Insert button in the Envelope dialogue. The envelope will be inserted above the first page of the active document. (In this case, before the first page of the personal letter template)

To continue editing the envelope (for instance, to change the format again), open the Page

Style: Envelope dialogue (in the context menu of the envelope click Page... and select the Page tab).

Adjusting the Printer for the Printout

Printing envelopes depends very much on the type of printer used. Some printers require a special cassette, while others have a multi-purpose tray that can feed envelopes. If in doubt, consult the manual for your printer.

Specify your print options in the Page Style: Envelope dialogue. To open this dialogue, click an empty spot on the envelope, open the context menu, and select Page.... Then select the Page tab. Define the desired settings under Paper Format.

Check File > Print ... > Properties to ensure that you r printer knows the size of the envelope being used. When this step is skipped, printing of an envelope becomes unpredictable.

Applying Various Fonts

Modify the Paragraph Style to permanently change the font size and style for all paragraphs with that particular paragraph format. First, position the cursor in the text that you want to modify and select the command Edit Paragraph Style in the context menu.

The Paragraph Style dialogue opens, with various tabs. Click on the Font tab and specify the type, size, and style of the font.

Note: If you want to emphasize a particular passage in a letter, just select the text and click the Bold or Italic icon. To format only a single word, simply place the cursor anywhere in the word and click Bold or Italic.

Make any other necessary changes, then click the Save Document icon and close your document template.

Note: When creating a template, remember not to type a text for a particular letter. The main purpose of a template is to define the general layout of a document. Use the documents based on the template to add text for a letter.