1.2. REVISIÓN DEL CONTROL INTERNO
1.2.4. Incidencia de los impuestos en las finanzas
Business Example
You want to use a workflow for document parking at your company. For documents over EUR 1000, the amount should be released by an authorized employee.
First, make sure that workflow variant 0001 is defined for your company code. You then park the document, which starts a workflow. Next, another employee receives the parked
document for further processing (to release the amount). You log on under a different user name and release the amount for your document.
1. Check whether workflow variant 0001 (SAP) is defined for company code TA##.
2. Maintain the release group in business partner master data.
3. Park a document for a vendor invoice in company code TA## (vendor T-AV## for EUR 1000). Use the workflow variant 0001.
4. Display the parked document. Where can you get information on the subject of workflow and what is the information available?
5. Look at the workflow and verify the users who are able to release your parked document.
6. Log on to the SAP GUI to system T41 and client 400 with the user name WF-FI-1 and password WELCOME. Release the document you parked yourself under a different user name. Look at the log for this and log the user WF-FI-1 off from the system.
Unit 5 Solution 24
Enter a Financial Document Using Parking and Workflow
Business Example
You want to use a workflow for document parking at your company. For documents over EUR 1000, the amount should be released by an authorized employee.
First, make sure that workflow variant 0001 is defined for your company code. You then park the document, which starts a workflow. Next, another employee receives the parked
document for further processing (to release the amount). You log on under a different user name and release the amount for your document.
1. Check whether workflow variant 0001 (SAP) is defined for company code TA##.
a) Check the workflow variant in Customizing for Financial Accounting (New) under Financial Accounting Global Settings (New) → Global Parameters for Company Code → Enter Global Parameters.
b) Select the row for company code TA##.
c) Choose the Detail button.
d) On the Change View “Company Code Global Data”: Details screen, under the Processing parameters screen area, enter 0001 (SAP) in the Workflow variant field.
e) Save the entry.
f) Return to the main menu.
2. Maintain the release group in business partner master data.
a) In SAP Fiori choose Accounts Payable/ Receivables → Maintain Business Partner.
b) In the Maintain Business Partner screen select the business partner T-AV##.
c) In Display in BP role choose FI Vendor.
d) Select Switch Between Display and Change (make sure you are in change mode).
e) In the Company Code area select company code TA##.
f) In the tab Supplier: Account Management area choose 0001 in the Release Group field.
g) Choose Save and select Home to return to the SAP Fiori initial screen.
3. Park a document for a vendor invoice in company code TA## (vendor T-AV## for EUR 1000). Use the workflow variant 0001.
a) On the SAP Fiori screen, go to Accounts Payable/ Receivable → Create Incoming Invoice.
b) On the Enter Vendor Invoice: Company Code TA## screen, enter the following data:
Field Name or Data Type Value
Tax Code 1I 10% Input Tax (Training)
Text Invoice parking
G/L acct 61003000
D/C D
Amount in doc. curr. *
Cost Center TA##1100
c) Choose Park. The following message is displayed in the status bar: Document 19000000xx TA## was parked.
d) Note the document number.
4. Display the parked document. Where can you get information on the subject of workflow and what is the information available?
a) On the SAP Fiori screen, from the main top menu, choose Parked Documents → Display Parked Journal Entry.
Hint:
On the Display Document: Initial Screen, enter the following data:
Field Name or Data Type Value
Document Number Document number parked
Company Code TA##
Fiscal Year Current year
Choose the Document List button.
b) On the Display Parked Vendor Invoice screen, select the Workflow tab.
You can find information about workflow control here. A release is required and the approval path 0005 is shown.
5. Look at the workflow and verify the users who are able to release your parked document.
Solution 24: Enter a Financial Document Using Parking and Workflow
a) On the SAP Fiori screen, choose Accounts Payable / Receivables → Business Workplace.
b) On the Business Workplace screen, choose Outbox → Started workflows.
c) In the right pane, choose the transaction by clicking the work item title.
d) Choose the Display Workflow Log pushbutton. The amount still has to be released.
e) On the Workflow Log screen, choose Agents — Possible Agents to display additional information.
The information message All users can process this task is displayed on the screen.
f) Return to the main menu.
6. Log on to the SAP GUI to system T41 and client 400 with the user name WF-FI-1 and password WELCOME. Release the document you parked yourself under a different user name. Look at the log for this and log the user WF-FI-1 off from the system.
a) Log on to the system with user name WF-FI-1.
b) Enter the following data:
Field Name or Data Type Value
System T41
Client 400
User WFFI1
Password WELCOME
Language Local Language
c) In the License Information for Multiple Logon dialog box, choose Continue with this logon without ending existing logons.
Note:
Using worklist in the office area, you can find a list of documents available for processing.
d) On the SAP Easy Access screen, choose Business Workplace or use transaction SBWP.
e) On the Business Workplace of WF-FI-1 screen, choose Inbox → Workflow.
f) In the right pane, select your document which you want to process.
Select the document posted by you under the user S4F13-##.
g) Choose the Execute pushbutton. The document is displayed.
h) On the Release Parked Vendor Invoice screen, verify the document.
Note:
The document is OK and can be posted.
Unit 5: Parking Documents
i) Choose the Release pushbutton to release the document. The amount release process is now finished.
Solution 24: Enter a Financial Document Using Parking and Workflow