Needed supplies
As the DMH lead, you are responsible for obtaining sufficient materials for the DMH response. You should inventory the DMH supplies and forms that may be available through the chapter, on the DRO computer and on the Red Cross intranet. Additional supplies can be ordered through Logistics. A lockbox is needed to store forms or materials that include confidential information. The following is a list of supplies and forms that are typically needed to begin DMH service delivery. A “best practice” for DMH leaders is to deploy with a “Go Kit” of the following forms and supplies so that you can organize the DMH activity and initiate DMH services as soon as you arrive on the DRO, even if internet connectivity, electrical power, computers or printers are not yet available.
Administrative forms
Form Description
DMH After-Hours
Roster Used for documenting the 24-hour DMH phone numbers for after-hour client or staff mental health needs. DMH Attendance
Chart Used for tracking arrival and departure dates, days off and attendance. DMH Personnel
Roster Used for obtaining personal information, licensing data and verification, arrival and departure dates, job and personal cell phone information and rental car information.
PsySTART Aggregated Worksheet and PsySTART Supervisor Daily Summary
Used on all disasters to track client risk factors and client and staff contacts. On large DROs, leadership may synthesize PsySTART data using an Excel spreadsheet or web-enabled phone technology.
Daily Narrative
Situation Report Used for a brief reporting of DMH service delivery progress, plans and challenges.
Client forms
Form Description
Client Health
Record Used by DMH workers to record confidential information regarding assessments and/or services provided to clients. Client Assistance
Memorandum Used by DMH worker to refer clients to HS or Client Casework. (This form may be used to refer clients to DMH. It should not contain confidential information.)
Client Consent to
Share Information Used with clients to provide information to external agencies when referrals are made. Disaster
Registration and Case Record
(Form 901)
Used by Client Casework to provide services to clients. May be used to note that a client is being referred to DMH.
Staff Health Illness and Injury
Record
Used in collaboration with Staff Wellness to record incidents involving staff mental health.
Needed supplies (Continued) Educational materials Material Description “Taking Care of Your Emotional Health After a Disaster”
This brochure is frequently distributed during a disaster operation and by chapters after a DAT response.
Logistics can assist in ordering as a tear sheet in packages of 10 tablets (50 sheets per tablet) with a minimum order of two packages. It is available in English and Spanish.
“Helping Children Cope with
Disaster”
This brochure is frequently used during a disaster operation and by chapters after a DAT response. The brochure is available in English and Spanish.
Supplies of the as can be ordered from the Logistics activity. For the English version, order #658619, and for the Spanish version, order #658620. Other materials Supplies Description Suggested material supplies for children
•Generic coloring books
•Newsprint
•Crayons
Stuffed animals •Stuffed animals for disaster survivors can be ordered through Logistics.
Special materials •Supplies are available that address special needs, such as materials on coping with disaster printed in languages other than English. Check with Logistics to determine what is available.
Ordering supplies
Logistics is responsible for procuring and allocating necessary supplies. All supplies are ordered using the Disaster Requisition form.
Arranging supply distribution
Options for delivering supplies to service delivery sites include:
•Having workers take supplies to their sites as they are assigned from DRO headquarters;
•Using the disaster response courier service, if one is established;
•Dropping off supplies during leadership site visits;
•Sending supplies with non-DMH workers who are traveling from response headquarters to the site.
6-16 Managing rental
cars and electronic equipment
The following procedures are for managing rental cars and electronic equipment assigned to DMH staff.
Equipment Description
Rental cars The Transportation activity tracks rental cars by the individual to whom the car is assigned and the specific activity. As noted earlier, rental cars are shared by multiple responders and multiple activities. To request a rental car, the DMH lead must complete a Disaster Requisition. A general rule of thumb is that there should not be more than one rental car for every two responders on the DRO.
Cell phones Cell phones should be obtained for the DMH lead and all DMH managers, service delivery site DMH supervisors, the worker
covering staff mental health and workers who will not have access to a site or team phone. A Disaster Requisition must be signed by the DMH lead and submitted to Disaster Services Technology (DST) to obtain a cell phone.
Computers DST will provide one laptop computer for DMH at the DRO
headquarters. For large disaster operations, two computers should be requested for DMH. These computers are preloaded with forms necessary for service delivery and activity use.
Reporting PsySTART data to DMH at national headquarters
When requested, PsySTART data should be sent periodically to national headquarters so that the DMH Disaster Operations Center (DOC) liaison can assist with tracking trends of mental health needs across the disaster operation.
Approval of financial client assistance
As the DMH lead on the disaster operation you must pre-approve all financial expenditures, including the $500 categorized as Class 5M. (See the section on Financial Assistance.)