SI.No Name of the Member Designation Contact Number
01 Prof.B.K.barlaya President 9844103526
02 Prof.D.D.Nagarchi Co-ordinator 8880143152
03 Prof.S.M.Jirlimath Member
04 Prof.G.S.Uppar Member
05 Prof.Rathna B Member
06 Sumitra koujalgi Member
07 K.M.Shegunasi Member
08 Basavaraja. Kattikar Member
09 Mr.Santosh Hadapad Member
8. Student Counseling Centre.
SI.No Name of the Member Designation Contact Number
01 Prof. B.K.barlaya President 9844103526
02 Prof. Santosh.N Counsellor
03 Prof. Shaban D Counsellor
6.2.4: Give a broad description of the quality improvement strategies of the institution for each of the following
• Teaching & Learning
• Research & Development
• Community engagement
• Human resource management
• Industry interaction
Teaching & Learning
Monitoring academic activities by taking into consideration confidential reports on academic activities submitted by the principal to the management
Consideration of suggestions given by the management
Encouragement to teachers for improvement of their qualification
Encouragement and incentives to the staff for participation in workshops, seminars and conferences
Encouragement to students for participation in workshops, seminars and conferences
Encouragement to teachers to attend Orientation and Refresher courses for updating their knowledge and skill.
Research and development:
As mentioned in earlier section we do not have a full fledges research wing and we have many staff without Ph.D qualification. Still we encourage many of staff to do M.Phil and register for Ph.d. We also encourage our students to do micro-research more systematically so that they will get good experience of doing research.
Community Engagement:
In order to improve the relation between the institution and the community, the institution follows the following strategies:
a) NSS unit conducts special camps in rural areas, so that our students serve the community by involving themselves in community development.
b) Departments are organizing various extension programmes in rural areas like blood donation, health check up, cattle health check up programs, AIDS awareness programmes etc. to involve the community in such programmes.
Special camps are organised by students of BSW final and MSW 1st year every year in remote places of tribal areas,
Community education programs are organised at every village like street play demonstrations, etc.
c) Parents’ meetings organized to involve the members of the community.
Human resource management
Educational institutions should have long term futuristic outlook, along with the plans policies and programmes for meeting the present day needs of the stake holders. A college has to regularly evolve itself and redefine its goals to remain relevant for all the times to come. For this a sound perspective plan based on scientific forecast of future developments is in need. Our college also has a perspective institutional plan. The procedure we follow for developing such plan is described below.
Senior faculty members and the support staff together are involved in preparation of perspective plan of the institution. The views, opinions and suggestions of the academic peers like present and former vice-chancellors, educationists and heads of premier institutions are sought and taken into consideration for developing perspective plan for the college.
Meetings of Class representatives are called to elicit their views regarding their needs.
They are free to express their suggestions in the meetings.
Student’s feedback is also taken in to account in formulating institutional plan.
Calendar of events is prepared in consultation with H.O.Ds, Librarian, Physical Director and office staff. The outcomes of the seminars, symposia, etc., having bearing upon the predictable future educational and market scenario are also borne in mind for development of the plan. The future educational and market scenario are explained to the faculty members and are prevailed upon to make vital inputs to continuously adapt our programmes to changing needs of ever changing world.
Suggestions are invited from all the members of the staff which are analyzed and a plan of action is formulated for the purpose. The plan is placed before the BOM for finalizing the same. In case of major financial implications the proposal is submitted to the Board of Management for approval and sanction.
Industry interaction
o The college arranges industry visits every year for the students to impart in plant knowledge,
o Other than industry we also hold field visits to various social organisations who are working for social development every month as part of curriculum requirement,
6.2.5: How does the Head of the institution ensure that adequate information (from feedback and personal contacts etc.) is available for the top management and the stakeholders, to review the activities of the institution?
A consolidated report of student feedback about the teaching and about courses and programmes of the institution is submitted to principal periodically for consideration and getting further guidelines. By giving replies to the letters from the management about activities of the college such as admission, results, regular teaching, coverage of syllabus, tests/ examination, functions, workshops, seminars, etc. information is periodically provided to management about activities of the college for improving for performance of the institution.
Once in every three months BOM meeting is held and the report on the activities of the college of those three months has to be placed before the meeting the minutes of each BOM meeting are filed with the chairman and board members.
After the results are published they are analyzed and report there on is to be submitted to the BOM.
Analysis of Student Feedback on teaching staff/ courses is submitted to principal annually, and also whenever called for by the board of management.
Reports about the Workshops / seminars / conferences along with proceedings are quickly submitted to the Board of management.
Annual Report / Annual Account Audit reports / audit observations and compliance reports are submitted to the Board of management.
Through the above measures the Board of management ensures that adequate information is available to our society’s management to periodically review the progress, activities and performance of the college.
6.2.6: How does the management encourage and support involvement of the staff in improving the effectiveness and efficiency of the institutional processes?
The management of our college encourages and supports the involvement of the staff for improvement of the effectiveness and efficiency of the institutional process through:
i) Providing necessary infrastructure to carry out the work of research and extension activities.
ii) Appreciation and felicitation of the faculty for their outstanding performance.
iii) Providing necessary monitory and logistic support for projects undertaken.
iv) Deputation of faculty for participation in seminars, conferences, workshops etc organized in other institutions.
v) Encouragement for organization of seminars, conferences and workshops and extension activities in the college.
6.2.7: Enumerate the resolutions made by the Management Council in the last year and the status of implementation of such resolutions
During the year 2013-14 board of management of BIRDS had four meetings which are held in the month of June, Sept, December 2013, and March 2014. Following are the major resolutions taken with regard to college related matters (Board of Management of BIRDS discuss various points pertaining to other projects of the organization as well as)
01. Appreciation of Prof. B K Barlaya for being appointed as Syndicate member of Rani Channamma University, Belagavi,
02. Submission of grant proposal of BSW College, 03. Review of activities of college,
04. Problem with Grant for Gandhi study centre by UGC,
05. Supporting college activities from un-used balances of FCRA, 06. BSW staff salary from FCRA grant for next 6 months, etc
Other than BOM there is a Governing council (more in the form of an advisory and monitoring committee) for college where there are 7 members of whom 2 are from management rest are Principal of college and others from social work back ground. Said committee also had four meetings during the period of 2013-14 and following are major points discussed about the college and its activities.
1. Propoganda for increase of admission to BSW and MSW course, 2. Sanction of Nehru Study Centre,
3. Auditing of college accounts,
4. Introduction of new syllabus for 3rd year BSW by RCU, 5. Affiliation application of MSW department,
6. Preparation of grant proposal, 7. Preparation for Sankalpa 2014,
8. Conduct of personality development workshop, 9. Cancellation of Nehru and Gandhi Study centers, 10. Convocation of RCU, etc.
6.2.8: Does the affiliating university make a provision for according the status of autonomy to an affiliated institution? If ‘yes’, what are the efforts made by the institution in obtaining autonomy?
University has provision for according autonomy. But we have not yet applied for that as we need to improve our system and become self reliant financially.
6.2.9: How does the Institution ensure that grievances / complaints are promptly attended to and resolved effectively? Is there a mechanism to analyse the nature of grievances for promoting better stakeholder relationship?
The college has Grievances Redressal cell which will analyse the complaints and provides solutions.
6.2.10:During the last four years, had there been any instances of court cases filed by and against the institute? Provide details on the issues and decisions of the courts on these?
There had been no court cases filed by/ against the college.
6.2.11: Does the Institution have a mechanism for analyzing student feedback on institutional performance? If ‘yes’, what was the outcome and response of the institution to such an effort?
Student’s feedback is collected through structured questionnaire at the end of every year since 2014. We analyse these data and will use it for improvement of college. Same way we also attend to the students feedback received through suggestion box from time to time.
6.3 Faculty Empowerment Strategies
6.3.1: What are the efforts made by the institution to enhance the professional development of its teaching and non teaching staff?
The college has the following methods of enhancing the professional development of its staff i) It encourages and deputes the staff in various workshops and training programmes
organized by other institutions.
ii) Its endeavours are towards installation of ICT tools for teaching-learning activities which will boost the professionalism.
iii) The non-teaching staff will have mutual sharing of different office activities which adds to increased capacity building among themselves
6.3.2: What are the strategies adopted by the institution for faculty empowerment through training, retraining and motivating the employees for the roles and responsibility they perform?
1. Through motivating staff for improve their qualifications, 2. Through deputing staff for different trainings and workshops, 3. Through organising special programs,
4. Through organising faculty development programs, 5. Through providing minimum facilities required for living, 6. Through giving recognition when they do memorable work,
6.3.3: Provide details on the performance appraisal system of the staff to evaluate and ensure that information on multiple activities is appropriately captured and considered for better appraisal
1. Our institution has adopted self appraisal system of the staff collected once in a year. There is a specific format developed for self appraisal. The format contains a comprehensive
questionnaire to get self performance appraisal of the staff.
2. Assessment of teachers by students is taken once in a year. This helps the mechanism to evaluate the performance of the teacher.
6.3.4: What is the outcome of the review of the performance appraisal reports by the management and the major decisions taken? How are they communicated to the appropriate stakeholders?
Self Appraisals and feedback forms duly filled in by teachers and students respectively are collected by the Staff Secretary and Student Welfare Officer. They are handed over to the Principal who in turn analyses confidentially and brings the drawbacks to the notice of the concerned teacher. Only in otherwise instances, the attention of the management is drawn by the Principal. Even the management also directs the Principal to initiate the action
There is less instances of management directly intervening in the staff performance report unless it is very much dis-satisfactory. In case of our college, there is no any vocation where management has intervened and taken penal action.
6.3.5: What are the welfare schemes available for teaching and non teaching staff? What percentage of staff have availed the benefit of such schemes in the last four years?
1) Medical facilities are provided at minimum cost to both teaching and non-teaching staff.
2) Purified drinking water and canteen facilities are provided on the campus.
3) Financial help to the faculty during medical emergency is provided by the management.
4) Staff living with families are provided with free housing/quarter facility, 5) Two wheelers are provided for all staff for their personal and official use,
6) Bachelor staff are provided with free rooms in the hostel, 7) All the staff are provided with free lunch in the college mess, 8) Financial support is provided during the case of emergencies,
6.3.6: What are the measures taken by the Institution for attracting and retaining eminent faculty?
Providing them freedom to work,
Providing a fear free, tension free atmosphere to work,
60% of the staff working with our college are having more than 15 years experience of working in the same institution.
6.4 FINANCIAL MANAGEMENT AND RESOURCE MOBILIZATION
6.4.1 What is the institutional mechanism to monitor effective and efficient use of available financial resources?
Every year the college prepares its estimates on the basis of previous year’s incomes and expenditures and also on the basis of existing fee structures and management grants for its development works. Much of the infrastructure developments are decided as per the financial assistance from management as the college has only a fee source of income.
6.4.2: What are the institutional mechanisms for internal and external audit? When was the last audit done and what are the major audit objections? Provide the details on compliance.
We have two levels of auditing in practice in our college/institution.
Firstly, college accounts in charge prepares the accounts with cash book, ledger, vochur file and other supportive documents which will be re-checked by college principal and forwarded for further cross verification.
At the second level, there is a group of accounts belonging to different projects of BIRDS but constitute team of experts to handle the accounts of BIRDS jointly. Accounts of college approved by Principal comes to this level where they make thorough inspection and cross checking,
At the third level this account verified by accounts of BIRDS is submitted to Charted accountant Mr. S G Sollapurmath and Company for final auditing and making of final audited statement. We have enclosed audited statement of accounts of year 2013-14 along with this report for your kind consideration and reference
6.4.3: What are the major sources of institutional receipts/funding and how is the deficit managed? Provide audited income and expenditure statement of academic and administrative activities of the previous four years and the reserve fund/corpus available with Institutions, if any
Major source of funding for the college is management of BIRDS. Though we are in existence we are still recognised as permanently unaided college and all salary and development expenses are incurred by management.
Second source of institutional receipt is scholarship received from different departments like Social Welfare, Backward class and minorities, SC/ST cell, etc.
Another source of receipt is grant from university like for NSS grant, examination expenses and others,
College received Rs.14 lakhs as establishment grant for Gandhi Study Centre from UGC in the year 2010-11 and 2011-12 under IXth plan. But when UGC has to revise the grant for same, they came up with an objection of un-aided colleges are not eligible for grant. Hence though we received continuation letter from UGC, we are also issued cancellation letter stating above cause.
Finally fee from students is another source of receipt for the college which is collected as per government norms though we are a unaided college.
We have no any reserve fund/corpus available with college but management provides support in the form of maintenance grant/support which it generates through various means.
(Donation, contribution, fees, etc)
6.4.4: Give details on the efforts made by the institution in securing additional funding and the utilization of the same (if any).
The additional funding is problem in the mofissil area like ours. Still some of the alumni and staff members institute endowment prizes which act as motivating factor for the meritorious students. On some special functions organized by various associations, the necessary funds are mobilized from the students and few industrialists of the surrounding area for example Sankalpa state level seminar organised every year.
6.5 INTERNAL QUALITY ASSURANCE SYSTEM (IQAS)
6.5.1: Internal Quality Assurance Cell (IQAC)
a. Has the institution established an Internal Quality Assurance Cell (IQAC)? If ‘yes’, what is the institutional policy with regard to quality assurance and how has it contributed in institutionalizing the quality assurance processes?
b. How many decisions of the IQAC have been approved by the management / authorities for implementation and how many of them were actually implemented?
c. Does the IQAC have external members on its committee? If so, mention any significant contribution made by them.
d. How do students and alumni contribute to the effective functioning of the IQAC?
e. How does the IQAC communicate and engage staff from different constituents of the institution
We are yet to establish IQAC unit in our college and we will do this soon
6.5.2: Does the institution have an integrated framework for Quality assurance of the academic and administrative activities? If ‘yes’, give details on its operationalisation
All the academic and extra –curricular activities of the institution are brought into action through various functional committees formed at the commencement of every academic year. The Chairman of concerned committee should submit the action plan and at the end of the year the work done reports received helping to know the materialization of plans, offer suggestions for improvement etc. Thus, the responsibilities are shared among all the staff.
Every senior staff is made to head at least one committee.
Again at the time of organization of Seminars, Annual Gymkhana Day and Annual Fest different committees are formed for systematic and successful conduct of the events. Thus, event management is made reality at the college.
6.5.3: Does the institution provide training to its staff for effective implementation of the Quality assurance procedures? If ‘yes’, give details enumerating its impact.
No special trainings programmes organized to staff separately; but the Principal and Chairmen of different committees give directions, guidelines and instructions to all those involved in particular event. This acts as a sort of training to the young and junior staff members.
Similarly, the teaching and non-teaching staff are deputed with duty leave to participate in the training programmes organized either by other colleges or government or the university on specific tasks. For example
i)) Principal attended training regarding Indian Red Cross Society held at RCUB.
ii) Office staff attended training programme at Joint Director Office Dharwad on HRMS Implementations.
III) Similarly the training conducted for preparing RUSA projects are attended by Principal and Institutional Coordinator.
6.5.4: Does the institution undertake Academic Audit or other external review of the academic provisions? If ‘yes’, how are the outcomes used to improve the institutional
6.5.4: Does the institution undertake Academic Audit or other external review of the academic provisions? If ‘yes’, how are the outcomes used to improve the institutional