This work panel lists the current status of the Daily Update, your current release level and other information concerning the update process.
The first entry in the list indicates the current release level of your system. The PTF creation date and the date the PTF was installed on your system are displayed. This information is updated by the PTF process.
Each entry represents the value of a control key associated with the update. By using the display option, the status of an update operation, the associated control key, the current value of the control key, the last date and time the control key was changed by the update and the user that initiated the job are displayed. You cannot change the value of the control key. It is only displayed for information purposes.
Descriptions of the entries are listed below. Tire Dealer Update
This entry indicates the current update status. The value of control key UPDATING is displayed. The status of the last update program and the program name that caused the status is listed along with the date and time of occurrence. This control key is
maintained by the update and the value should not be changed.
Balance Cash Drawers
This entry reads control key BALNCING for the status of stores that are currently balancing their cash drawers. This is helpful in seeing which stores have not closed out their cash drawers for the day. The last date and time the cash drawers were balanced is displayed along with the user id and the workstation where the balancing was
performed. This control key is maintained by the update and the value should not be changed.
Save Procedure
This entry reads control key USERSAV and indicates whether you are using a custom save procedure in the daily update procedure or the standard MaddenCo save
procedure. If this control key is answered Y, you should have a custom save procedure in your custom library. If this key is answered N, control key DISKSAVE is read to determine whether to save your data files to a save file on disk during the daily update. After a successful save, you may then save these files to an external save media
yourself or have the update automatically save the files to an external save media by answering control key SAVSAVFL with a Y and SAVMEDM with your save media/device ID. If DISKSAVE is answered N and you are not using a customized save, your files will be saved directly to the save media specified in control key SAVMEDM. If you are using tape cartridges, control key SAVTAPDN contains the tape density to be used to initialize your tapes.
Save Update Reports
This entry reads control key UPRPTSAV and determines whether the update will save a copy of the update reports to the QEZDEBUG job log. This option can be used during initial updates to ensure that the update reports can be reprinted if needed.
Other Entries
Other entries indicate the operations that are performed in the Daily Update. Point of Sale invoices will update automatically in the nightly update if control key POSUPDT is answered Y.
Retread work orders will update automatically during the nightly update if control key @UPDRTD is answered Y.
Warehouse Order Entry invoices will update during the nightly update if control key ORDUPDT is answered Y.
Daily Sales will be updated during the nightly update if control key SLSUPDT is answered Y.
Purchase orders will be updated during the nightly update if control key POUPDT is answered Y.
National Account Billing will be updated during the nightly update if control key NABUPDT is answered Y.
Answer control key PASTDUE to indicate whether you want each customer checked for past due invoices during the A/R and inventory update. If answered Y, customers are checked.
Answer control key PRCAPUP with Y to automatically apply product pricing from the price file to products during the Daily Update.
Answer control key APUPDT with Y in order to perform the Accounts Payable update as part of the Tire Dealer System Update.
Answer control key GLUPDT with Y in order to perform the General Ledger update as part of the Tire Dealer System Update.
Answer control key EOMAUTO with Y in order to perform the End of Month procedure
automatically during the last daily update of the month. Answer control key EOMAUTR with Y in order to perform the Revolving Charge End of
Month procedure automatically during the last daily update of the month. Answer control key AUTORPYN with Y in order to run auto reports and print them
during the nightly update. Control key UPOFAUTO indicates whether the system will be available before or after the auto reports finish. If answered Y, the system is available before the auto reports have finished. If answered N, the system is available after the auto reports have finished.
Purges
Purging on a regular basis keeps the system running at maximum performance. As data is entered into a system, the files containing this data will grow in size. With cumbersome files, the system will run slower. To keep the system running its best, we recommend purging files of old data on a regular basis. This will create room for new data.
Although purges can be run at any time during the month, we recommend they be executed at month end. The accounts payable purge should be done after all data from the previous month is entered and updated, but before the data for the next month is entered.
Purges may require a dedicated system and they will run from the job queue.