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Assistant – The title indicates a level of technical capability, qualifications, and responsibility subordinate to the primary positions. Assistants except for subordinates of principal

Command Staff positions (External Affairs, Safety, Chief of Staff, and Liaison Officers) are not FEMA Qualification System positions and will not have position task books. Assistants must be qualified at the next lower level to the principal position. Assistants may be used to alleviate span of control issues or assigned technical responsibilities.

Branch – The organizational level having functional or geographical responsibility for major aspects of incident operations. A branch is organizationally situated between the section chief and the division or group in the Operations Section, and between the section and units in the Logistics Section. Branches are identified either by the use of Roman numerals or by functional area.

Chain of Command – The orderly line of authority within the ranks of the incident management organization.

Critical Information Requirement (CIR) – Particular elements of information specifically requested by incident leaders. These items are of such importance that leaders are notified immediately when the Planning Section receives updates on a CIR item.

Constraint – Requirement that dictates or prohibits an action, thus restricting freedom of action.

Deliberate Planning – Planning accomplished under nonemergency conditions and that involves developing general procedures for responding to future threats or scenarios. Deputy – A fully-qualified individual who, in the absence of a superior, can be delegated the authority to manage a functional operation or to perform a specific task. In some cases a deputy can act as relief for a superior, and therefore must be fully qualified in the position. Deputies must be fully qualified in the position for which they are assigned. Deputies are used to share position responsibilities and serve as acting during the absence of the primary superior. Deputies are not used to alleviate span of control issues. An FCO can assign a deputy to perform specific tasks.

Division – The organizational level responsible for operations within a defined geographic area. Divisions are established when the number of resources exceeds the manageable span of control of the Section Chief. See Group.

Essential Element of Information (EEI) – Important and standard information items that incident managers need in order to make timely and informed decisions. EEIs also provide context and contribute to analysis. EEIs are also included in situation reports.

Functional Planning– Planning conducted, as required, to address particular operational issues, such as interim housing, power restoration, demobilization, and continuity of operations.

Group– An organizational subdivision established to divide the incident management structure into functional areas of operation. Groups are composed of resources assembled to perform a special function not necessarily within a single geographic division. See

Division.

Incident Objective –Statement of guidance and direction needed to select the appropriate strategy (or strategies) and the tactical direction of resources. Incident objectives are based on realistic expectations of what can be accomplished when all allocated resources have been effectively deployed. Incident objectives must be clear, achievable and measurable, yet flexible enough to allow strategic and tactical alternatives.

Incident Planning– Planning associated with an actual or potential incident, likely under emergency conditions, that involves developing procedures for responding to actual or projected effects.

Joint Field Office (JFO) – A temporary Federal facility established to provide a central point for Federal, State, tribal, and local governments and private sector and nongovernmental organizations with responsibility for incident oversight, direction, and/or assistance to effectively coordinate and direct prevention, preparedness, response, and recovery actions. Typically, the JFO is located at or near the incident area of operations. The JFO may be co- located with the State emergency operations center.

Limitation – A factor or condition that, either temporarily or permanently, impedes mission accomplishment.

Operational Period – An operational period is the time scheduled for executing a given set of operation actions as specified in the IAP. Operational periods can be of various lengths although usually they last 12 to 24 hours.

Priority – Priorities facilitate the development of incident objectives and establish their order of importance. Developed by the UCG, priorities also guide the employment and allocation of resources.

Span of Control – The number of resources for which a supervisor is responsible, usually expressed as the ratio of supervisors to individuals. (Under the National Incident

Management System, an appropriate span of control is between 1:3 and 1:7, with optimal being 1:5, or between 1:8 and 1:10 for many large-scale law enforcement operations.) Strategy – As they relate to the incident action planning process, strategies are concepts— ideas on how to accomplish incident objectives. They are the bridge between incident

objectives and work assignments, providing direction and guidance on what should be done and how it should be done.

Tactic – The deployment and directing of resources on an incident to accomplish the objectives designated by a strategy.

Task Force – Any combination (number and mixture) of resources assembled to support a specific mission or operational need. All resource elements within a task force must have common communications and a designated leader. A task force may be pre-established and sent to an incident, or formed at an incident.

Unified Coordination Group (UCG) - The structure that executes unified command and leads incident activities at the field level in order to achieve unity of effort. Its purpose is to

establish and achieve shared objectives. The UCG is comprised of senior leaders

representing State and Federal interests and in certain circumstances tribal governments, local jurisdictions, or the private sector. The FCO is responsible for establishing the UCG. Work Assignments – An assignment to be accomplished which leads to meeting an incident objective(s). A tactical action supporting an incident objective(s) assigned to a specific resource (individual, team, task force, crew etc.) and identified on Assignment List (FEMA- ICS Form 204) in the IAP.