Bidders may have additional cost information and calculations they may wish to itemize, but at a minimum, cost proposals should be reported as indicated above.
1. Consulting Fees (Other than programming): 2. Other Fees:
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XII.
EVALUATION
A.
General Evaluation Procedure
Florida Health Choices, Inc. is committed to assuring a fair, open, and rigorous competition for the award of this contract and will use a competitive negotiation process to select an
Administrator for this award. The competitive negotiation process is a dynamic competitive process through which we can evaluate and test, through a negotiation process, the strengths and weaknesses of bidders and their proposals, and make a final selection based on the selection criteria detailed in this section. The goal of the process is to negotiate the maximum levels of service available for a competitive price.
Proposals will be evaluated in a multiple step process. In the first step, proposals will be
evaluated to ensure that they comply with the minimum requirements that are outlined in this ITN, are complete and can be evaluated for technical merit and cost effectiveness.
In the second step of the process all proposals meeting the minimum compliance requirements will be evaluated for the technical merit of the response. The evaluation of technical merit will be completed independently of the evaluation of cost. Any proposals that are incomplete, conditional, or qualified will be disqualified from further consideration.
Florida Health Choices, Inc. may choose to conduct oral interviews and/or site visits to better understand technical submissions. All bidders are advised that oral interviews and site visits conducted by Florida Health Choices, Inc. are subject to public notice requirements. Other bidders competing for this contract award and the general public may not be barred from any public meeting or from bidder’s operating premises if that is the location of a public meeting.
In the third step of the process cost proposals will be evaluated.
Finally, a competitive negotiation process will be conducted. However, the Corporation reserves the right to accept proposals as submitted. Potential administrators may be asked to enter into negotiations to discuss any modifications requested, changes in proposed service levels and/or price, and/or improvements to the solution proposed by the bidder. The
Corporation will determine which proposal offers the best combination of technical merit and price. Contract terms may also be negotiated during this period.
Any changes to the solicitation requirements requested by Florida Health Choices, Inc. during the negotiation process may also require adjustment to the bidder’s cost proposal. In this
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event, a best and final offer (BAFO) will be requested of the participating bidders still under consideration.
The results of this evaluation will be provided to the appropriate Board Committee and ultimately to the Corporation Board of Directors. Consideration will be given to capabilities or advantages which are clearly described in the proposals; that are confirmed by oral
presentations and site visits; that are verified by information from reference sources and/or workload demonstrations; and any independent assessment of the proposals.
The Board of Directors will determine the final award of this contract.
The Corporation is not subject to the bid requirements of the State of Florida, and reserves the right to reject any or all bids that are received. The Corporation also reserves the right to seek clarification of any bidders, to require corrections, and to waive minor irregularities.
B.
Evaluation for Compliance with Minimum Requirements
The first step of the evaluation process is to verify that the submission meets certain minimum requirements as specified below. The submission must include the required number of
proposals and the submission must be submitted on time as outlined in this ITN.
Minimum compliance requirements:
____ Proposal was timely received at the designated location ____ Submission contains the required number of proposals ____ Proposal contains a fully completed cover page
____ Proposal application fee accompanies the submission ____ Proposal contains the appropriate Evidence of Licensure ____ Proposal is submitted by an entity that is not excluded ____ Proposal contains the required audited financial statements ____ Proposal submitted in required formats
____ Cost proposal submitted in separate, sealed envelope ____ Proposal contains list of subcontractors
____ Proposal contains list of representatives and attestation on contact limitations ____ No other proposal received from the bidder was submitted
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