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Allow participants to link to your organization’s YouTube videos, or link to their own videos, in their personal or team page by enabling the YouTube functionality for the specific Thon event site usingImage and Text Library for Page Customizationin the Webinfo Checklist. When you enable YouTube videos, the system adds the Webpage videofield to the participants’ personal and team pages. If you enable videosandimages, the system also adds theDo you want a Video or Imagefield to the personal and team pages (see figure below).

When you enable YouTube functionality for a Thon event site, you can:

l Allow participants can link to your videos in their personal or team pages.

l Allow participants to link to (upload) videos from YouTube from their personal or team pages. In order for participants to access the videos, you must:

l Add the videos to the standard video library.

l Enable participants to access the videos when they log into their personal headquarters and view their personal or team pages.

} Enable YouTube in a Thon event site

After you enable YouTube videos, specify whether you will allow participants to link to your videos (or other videos from YouTube) from their personal or team pages.

Prerequisites

l TheEventsorAdvanced Eventsfeature is enabled in the account

l You haveAdministrator (System)functional access to the account or Virtual Account l The Thon event site (initiative) is already created

Starting point:

You are logged into the account or Virtual Account as administrator. TheKintera Thonpage is displayed. If not, selectCommunities > Special Events > Friends Asking Friends > Kintera Thon.

1. Highlight the event’s name and then select Website Info. TheWebinfo Checklistpage opens.

2. UnderEvent Customization, clickImage and Text Library for Page Customization. TheImage and Text Librarypage opens.

3. UnderManage videos, select the check box forAllow participants to add a YouTube Video to their personal pageto allow participants to add links to videos in their personal or team pages. The check boxes will be grayed out if you do not select theAllow participants to add a YouTube Video to their

personalpagecheck box. 4. Select the following options:

l Select the check box forAllow linking only to video options set by organizationif you want to allow participants to only select your organization’s videos from the video library.

l Select the check box forAllow linking to video options selected by the participantif you want to allow participants to add video links from YouTube in their standard video library. When you select this check box, the system adds theWebpage videofield to the personal and team pages. If you enable images and videos in a Thon event site, the system also adds theDo you want a Video or Image?field to the personal and team pages.

Note:If you select the two linking check boxes and then deselectAllow linking only to video options set by organizations, the system also deselectsAllow linking to videosselected by participants.

5. ClickSave.

Managing YouTube Videos

When you build a YouTube video library in Sphere, participants can access the videos you allow them to access. The videos in the library physically reside on the YouTube Web site and not the Sphere database. Sphere only maintains a record of a video’s YouTube link (its URL). When the video is accessed (either from a participants personal or team page, or fromManage Videos) Sphere will display the video according to its YouTube URL in the embedded Flash player.

After you add YouTube videos to the video library, you can: l Prevent participants from being able to access videos.

l Prevent participants from being able to access videos without deleting them from video the library. l Prevent participants from being able to link their own YouTube videos.

l Change the default video.

l Test videos in the embedded Flash player.

Enabling Participants to Access and Link to YouTube Videos

To enable participants to access your organizations’ videos and link to them from their personal or team page, you must:

l Enable adding of YouTube videos, and also linking to the videos.

l Add videos to the video library. The system automatically sets the first video you add as the default. You can change the default video at anytime, but can only set one video as default.

l For each video you add to the library, provide its YouTube URL. When participants access their standard video library from a personal or team page, they will see the list of videos you allow them to see.

l Give the video a name. This name is important, as it will appear next to the video in the Name column in the standard video library to help participants identify the video. After you add a video to the library, you can only change its name by first deleting the video and then adding it again to the video library. l Determine which video will be automatically selected (the default video) when participants access the

standard video library. You can change which video is default at any time. If participants do not change which video will be used automatically in their personal or team page, your default video will be used.

Note:When images and videos are enabled for a Thon event and participants use an image in their personal or team page instead of a video, the default video you specify will not overwrite their default image.

l Determine whether you will allow participants to link to their own videos. How Participants Use YouTube Videos

When visitors access a participant’s personal or team page, the YouTube video will automatically play in the embedded Flash player. If a video is no longer available on YouTube (or if YouTube only allows viewing of a video from its Web site), participants will receive a message when attempting to play the video.

When participants click to select, and link to, a video in their personal or team pages: l The standard video library opens.

l Participants select the video to which they want to link. l We add a link to the video in their personal or team page.

l Participants can preview or play the video in the embedded Flash player. If participants click to link a video directly from YouTube in their personal or team page:

l The Add or select video page opens.

l Participants enter the URL for where the video is located on YouTube; or can go directly to the YouTube Web site to locate the video they want to link to; and then copy, paste, and submit the URL to add the video to their video library. Participants can copy the link from the address bar of the browser when they view the video, or from the video's page on YouTube.

Note:Sphere does not support the option in YouTube to copy the video URL at the current time. l Participants can only link to one video to their video library at a time. Each time participants want to link

to another video, they must first delete the current video by clicking Delete and then confirm the delete. Additionally, if participants want to return to the list of videos you added to the standard video library, they must first delete the linked video in order to return to the standard video library.

} Prevent participants from linking to a YouTube video from their personal and team pages

Use this procedure to disable the YouTube video option in a Thon event site, and prevent participants from linking to videos in their personal or team pages. You can prevent participants from linking to your organization’s YouTube videos or those they link to from YouTube.

Prerequisites

l YouTube video is enabled for the Thon event site

l You haveAdministrator (System)functional access to the account or Virtual Account l The Thon event site is created

Starting point:

You are logged into the account or Virtual Account as administrator.

The video library is displayed. If not, selectCommunities > Special Events > Friends Asking Friends > Kintera Thon. Then, highlight the event’s name and selectWebsite Info. And finally, clickImage and Text Library for Page CustomizationunderEvent Customization.

To prevent participants from linking to a YouTube video from their personal or team page

1. ClickAllow participants to add a YouTube Video to their personal pageto remove the check mark. If you remove the check box forAllow participants to add a YouTube Video to their personal pagewhile the twolinkingcheck boxes are selected, the system automatically removes thelinkingcheck boxes. 2. ClickSave.

To prevent participants from linking to your organization’s YouTube videos from their personal or team pages

1. ClickAllow linking only to video options set by organizationto remove the check mark. 2. ClickSave.

To prevent participants from linking to any YouTube videos from their personal or team pages 1. ClickAllow linking to videos selected by the participantto remove the check mark. 2. ClickSave.

} Set the default YouTube video

Use this procedure to specify which YouTube video will be automatically selected (the default video) in participants’ standard video library. This video will play in a participant’s personal or team page if they do not select a different default video.

Note:When you add videos to the library, the system automatically sets the first video you add as the default. You can change the default video at anytime, but can only set one video as default.

Prerequisites

l You have added Tube video to the video library

l You haveAdministrator (System)functional access to the account or Virtual Account Starting

point:

You are logged into the account or Virtual Account as administrator. TheKintera Thonpage is displayed. If not, selectCommunities > Special Events > Friends Asking Friends > Kintera Thon.

1. Highlight the event’s name and then selectWebsite Info. TheWebinfo Checklistpage opens.

2. UnderEvent Customization, clickImage and Text Library for Page Customization. TheImage and Text Librarypage opens.

3. ClickManage videos. TheManage YouTube Videoswindow opens.

4. ForPersonal PageandTeam Page, select the Default check box for the video you want to be automatically selected when participants access the video library from their personal or team page. Participants can change this default from their standard video library.

Note:You can only set one video as default, and this video will be the default video until you change it. The system automatically selects the Default option for the first video you add to the library.

Additionally, when images and videos are enabled for the Thon event and a participant uses an image in their personal or team page instead of a video, the default video you specify will not overwrite their default image.

5. ClickFinishto close theManage YouTube Videospage and return to theImage and Text Librarypage. 6. ClickSave.