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Aware runs as a background application while the SMART Board driver software is active. Therefore, online Help specific to the third-party

applications is available as a major topic in the SMART Board driver Help. If you choose to make the Aware window visible (select Aware Settings from the Board menu, then check Show Aware), you can also access Aware Help from the Aware Help menu.

74 Using PowerPoint on a SMART Board

Using PowerPoint on a SMART Board

The SMART Board driver has been optimized for PowerPoint use. When you run PowerPoint in Slide Show view on the Board, you can either annotate over or write into PowerPoint slides with any of the Pen Tray pens. By default, the pens writes over top of your PowerPoint presentation. If you like, you can just move on to the next slide, and the annotations you made over the first slide will disappear. You can also easily save the slide with your annotations, either in PowerPoint itself or in SMART Notebook. Lift a Pen Tray pen when you’re showing a PowerPoint presentation in Slide Show view. You’ll notice that a three-button toolbar appears.

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Menu of Commands

The two arrow buttons allow you to navigate backwards and forwards through a PowerPoint presentation; the middle button provides access to a menu of commands.

Touch Shortcuts for PowerPoint Users

When you’re running PowerPoint on a SMART Board, you can either use the arrow buttons on the PowerPoint Toolbar to navigate through your presentation or use one of several touch shortcuts:

• To advance your presentation by one slide, double-press anywhere on the Board. Note that you don’t need to press in the same spot twice, as long as your double-press is right-oriented: Press once on the Board, and then press again anywhere to the right of the first press.

Using PowerPoint on a SMART Board 75 NOTE: If you prefer not to advance a slide with a double-press,

go to the Aware Preferences dialog box (open the Aware window and select Preferences from the Options menu) and de-select this default behavior. You can then advance a slide with a single press.

• To reverse your presentation by one slide, use a left-oriented double-press: press once, move your finger slightly to the left, and then press again.

• To make the PowerPoint Pop-up Menu appear, press the Board once to make the Pop-up Menu button appear, and then double- press on the button. Double-press again to make the

PowerPoint menu disappear.

• Touch the Board and slide your finger across its surface to use a floating “pointer” mouse.

Saving PowerPoint Annotations

If you want to save an annotation written over a PowerPoint presentation, you can either:

• alter the PowerPoint slide permanently by saving into PowerPoint

or

• preserve the original slide by saving the annotation only (without the PowerPoint background) into SMART Notebook.

To save an annotation into PowerPoint:

1 Open a .ppt file and press the Slide Show button .

2 Pick up a Pen Tray pen and write on any slide.

3 Press the menu button in the middle of the PowerPoint toolbar.

4 Select Save Annotations to PowerPoint.

The Pen Tray-created annotation will become part of the PowerPoint slide and saved with the .ppt file.

76 Using PowerPoint on a SMART Board

NOTE: This selection is inactive if you are using the read-only

PowerPoint Viewer.

To save a PowerPoint annotation into Notebook:

1 Ensure that SMART Notebook is running in the background.

2 Open a .ppt file and press the Slide Show button .

3 Pick up a Pen Tray pen and write on the slide.

4 Press the menu button in the middle of the PowerPoint toolbar.

5 Select SMART Notebook Commands, then Save

Annotations and Slide to Notebook.

The annotation will disappear from PowerPoint view. Open SMART Notebook, where you’ll find the entire PowerPoint slide with annotation saved on the current page.

Or

Select SMART Notebook Commands, then Save Annotations to

Blank Page in Notebook. Only the annotations, not the underlying

PowerPoint slide image, will be saved on a new, blank page in Notebook.

Printing PowerPoint Annotations

PowerPoint printing options are very similar to those available for saving annotations. You can either:

• print the annotated slide in Notebook, preserving the original

PowerPoint slide. (This is a good option if you just want hard copy of the annotation and don’t want to change your existing PowerPoint slide.)

or

• print in PowerPoint, which first requires that you save the annotation with the slide, permanently altering the PowerPoint slide in the process.

Using PowerPoint on a SMART Board 77

To print a PowerPoint slide:

1 Open a .ppt file and press the Slide Show button .

2 Pick up a Pen Tray pen and write on the slide.

3 Press the menu button in the middle of the PowerPoint toolbar.

4 Select SMART Notebook Commands, then Print

Annotations and Slide with Notebook.

The annotations together with an image of the underlying PowerPoint slide will be sent to the default printer. or

Select Print This Slide With PowerPoint.

NOTE: This selection is inactive if you are using the read-only

PowerPoint Viewer.

A SMART Aware dialog will appear asking if you want to save the annotation to PowerPoint prior to printing. If you do not save the unsaved annotation, it will not be printed as a part of current slide.

Clearing and Restoring PowerPoint

Annotations

You can clear all annotations made over the current PowerPoint slide and then, if you choose, restore the annotations previously cleared.

1 Press the menu button in the middle of the PowerPoint toolbar.

2 Select Clear Annotations.

All annotations made over the current PowerPoint slide will disappear.

3 To restore the last annotation(s) deleted, select Restore

Annotations.

The last annotation(s) that was cleared from the slide will be restored.

78 Using PowerPoint on a SMART Board

Accessing the PowerPoint Pop-Up Menu

You can access the PowerPoint Pop-up menu to quit Slide Show mode, access the Meeting Minder or Slide Meter, navigate, etc. by selecting

PowerPoint Menu from the command menu.

NOTE: The PowerPoint Menu option will always be inactive if you

deactivate both the “Popup menu on right-mouse click" and the "Show popup menu button" options in the Options dialog of PowerPoint. The PowerPoint Menu command is only available when no annotations appear over top of the PowerPoint slide. If annotations are present on the slide, they’ll disappear when the PowerPoint Pop-up Menu button is pressed.

1 Press once on the Board.

The PowerPoint Pop-up Menu button will appear.

2 Double-press on the Pop-up Menu button. The PowerPoint Pop-up menu will appear.

OR

1 Press the menu button in the middle of the PowerPoint toolbar.

A list of commands will appear.

2 Select PowerPoint Menu.

The PowerPoint Pop-up Menu will appear.

3 Double-press again to make the PowerPoint Pop-up Menu disappear.

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