The following grades are used on the student’s permanent record (transcript) for all courses in which the student is enrolled after the initial registration and at the end of the schedule adjustment period (Drop/Add period): A, B+, B, C+, C, D, F, O, P, U, I, X, AU, W, AW, NA, SR and ST.
Grades remain on a student’s permanent record. They may only be changed by the course instructor following approval by the appropriate Division Dean. Extraordinary circumstances will be handled on a case by case basis.
Grades for Developmental Courses* Developmental courses (those with numer- ical designations of less than 100) do not count toward graduation and are not com- puted into a student’s grade point average (GPA). Although no grade points are assigned, developmental courses count toward enrollment status (i.e. full-time, half-time, etc.). The symbols O, P, U, and SR are used only for developmental courses. I and X contracts may also be arranged with the instructor of the course.
Grading System
Grade Explanation Grade Points Per Credit Hour A Mastery of essential elements and related concepts, plus demonstrated excellence or originality. 4
B+ Mastery of essential elements and related concepts, showing higher level understanding. 3.5 B Mastery of essential elements and related concepts. 3 C+ Above average knowledge of essential elements and related concepts. 2.5 C Acceptable knowledge of essential elements and related concepts. 2 D Minimal knowledge of related concepts. 1
F Unsatisfactory progress. This grade may also be assigned in cases of academic misconduct, such as cheating or plagiarism, and/or excessive absences.
O* Outstanding: The student achieved mastery of the course content.
P* Pass: The student met the objectives of the course and is eligible to register for the next course level. U* Unsatisfactory: The student has demonstrated unsatisfactory work during the semester.
I Temporarily Incomplete. At the discretion of the instructor, a grade of ‘‘I’’ may be assigned when the student cannot complete the requirements of the course during the semester. The grade of ‘‘I’’ is given only by mutual agreement between the faculty member and the student and requires completion of an ‘‘I’’ contract form. The student must complete all grade requirements satisfactorily within 30 calendar days of the onset of the following semester or term. If this condition is not met,
the ‘‘I’’ will automatically become the grade as signed in the ‘‘I’’ contract form.
X Extended Incomplete. The grade of ‘‘X’’ is awarded to allow the student additional time to master the content of the course. The grade of ‘‘X’’ is to be awarded only when the student shows that he/she is making satisfactory progress. This grade is given only upon mutual agreement between the faculty member and the student and requires completion of the ‘‘X’’ contract form. Students receiving a grade of ‘‘X’’ must register and pay to retake the course. If the course is not repeated, the ‘‘X’’ will become an ‘‘F’’. Grades of ‘‘X’’ must be made up within the next 12 months that the student is enrolled at the college.
AU A grade of audit is awarded to a student for a course that they registered for, but do not wish to accrue credit or grade points. ST Designation for students in college-level courses who stopped attending before sufficient evaluations were completed.
ST may be assigned in lieu of “F” grade. Instructors will include last date of attendance.
SR Designation for students in developmental courses who stopped attending before sufficient evaluations were completed. SR may be assigned in lieu of “U“ grade. Instructors will include last date of attendance.
W Denotes withdrawal from a course or courses. Any student who withdraws must complete a withdrawal form, stating the reason(s) for withdrawal, within the established semester/term withdraw deadlines. Students may withdraw up to the ninth week of classes in a semester or up to an equivalent time in a given semester or term. The Withdraw Form must be initiated by the student and submitted to the Registration Office in order for the withdrawal to be considered official. Students who fail to withdraw according to established procedures will receive a failing grade for all courses in which they are registered.
Semester Grades
Grades are issued at the end of each semester/term. Final grades for all BCC courses will be provided electronically at bcc.edu under the listing for
WebAdvisor.
Grade Point Average
To determine grade point average (GPA), multiply the number of grade points for each grade received by the number of credit hours (cr) for the course; then divide the total number of grade points by the total number of credit hours attempted. Grades in cours es transferred from another institu tion are not included in computing grade point average. Example:
HIS 103 3cr. with a grade ‘‘A’’
(4 points) = 12
ENG 101 3cr. with a grade ‘‘B’’
(3 points) = 9
BIO 101 4cr. with a grade ‘‘C’’
(2 points) = 8
CIS 101 3cr. with a grade ‘‘C’’
(2 points) = 6
Total points = 35
Divide 35 grade points by 13 cr. 2.69 GPA
Student Grade Appeals
The Student Grade Appeal policy applies to all students enrolled in credit bearing courses, offered under any mode of deliv- ery. The Student Grade Appeal policy is to offer students an avenue to discuss and resolve problems, in a timely manner that may arise with his/her educational progress. This document establishes a policy that defines a grade appeal process that provides due process as articulated in Procedure 217, for students in the event of a final grade dispute with a course professor.
Grade appeals governed under this policy must be formally initiated by a student in a timely manner that shall not exceed the conclusion of the next successive se- mester of the regular academic year or, in the case of a summer term appeal, the next successive Fall semester. Student grade appeals that do not conform to this deadline for appeal shall be considered untimely and without merit.
This policy requires a written request for a formal meeting with the course profes- sor related to the grade dispute (Step 1), a review and recommendation by the divisional Dean (Step 2), and an appeal to the Provost who will convene the Grade Appeal Committee (Step 3) to review the records relevant to any dispute and make a recommendation to the President or designee, whose decision will be final.
Recognition of Scholastic Achievement Students who are recom mended by the faculty, are honored at the annual Academic Awards Ceremony.
Dean’s List
The Dean’s List is an official recognition by the college during the fall and spring semesters of outstanding academic achieve- ment by students with a declared major. A break in enrollment of two or more semesters/terms results in a restart of the dean’s list calculation. The new calculation will be based on the most recent
enrollment.
Note: College Acceleration Program
(C.A.P.) courses are not considered for dean’s list.
Full-Time Students
1. For purposes of this policy, a full-time student shall be defined as an individ- ual enrolled in 12 or more credits during a semester or six or more credits during a term.
2. A student who has completed a minimum of 12 credits with no grade lower than “C” in any given semester and who further has achieved a semester grade point average (GPA) of 3.50 or higher for that semester will qualify for this honor.
Part-time Students
1. Students enrolled in fewer than 12 credits in a semester are eligible for this honor upon the completion of 12 credits and thereafter for each addi- tional 12 credit interval which they complete. However, lists will only be published following the fall and spring semesters.
2. If a student completes an increment of 12 credits during a semester/term, the whole semester/term will be counted. The next increment of 12 credits will start with the following semester/term. 3. Criteria for recognition on the
Dean’s List is a grade of “C” or better in unduplicated 12 credit intervals. The grade point average (GPA) for each 12 credit interval must be 3.50 or higher.
Audit Policy
A student may audit a course if they do not want credit for the course. The student record will indicated at the time of registration that no grade, grade points or credits attempted/ completed will be awarded for an audited course. A student may declare audit status at the time of registration or within the first eight weeks of each semester or up to an equivalent time in a given term. An audited course may be dropped during the Drop/Add period. Fees for an audited course are based on the regular credit value of the course.
Repeating a Course Conditions
1. Any course may be taken three times. Permission to exceed this limit may be granted by the Provost.
2. The grade of each attempt is entered on the permanent record of the student. However, only the highest grade is computed into the cumulative grade point average (GPA).
3. The credit hours assigned to the course will be counted only once toward meeting graduation requirements regardless of the number of times the course is repeated.
Change of Program, Degree Status or Records
Students who wish to make any changes to their academic record must file prop er forms with the Registration Office. Such changes include changes in name, address, telephone number, or other items on the original application.
Degree
Students who wish to declare or change their major must complete a ‘‘Change of Degree Status’’ form and have the form approved by an academic advisor/ counselor.
Declaring Courses Non-Applicable This provides a means by which a student may have certain grades removed from the calculation of her/his grade point average (GPA) as result of a change of her/his program of study.
When a student changes her/his program of study, it may be possible to have certain grades declared non-applicable. While any such courses and initial grades remain a permanent part of the student’s academic record, their weight is removed from the cumulative grade point average (GPA) calculation. Credits earned in courses declared non-applicable are not considered as credits completed toward graduation. The criteria used in determining non-applicability are as follows: 1. The student must have officially
declared a new major or changed from non-degree to degree-seeking status. 2. The courses to be considered are not
pertinent to the student’s new program of study and are not part of the general education requirements.
3. The student must have completed at least 12 credits of required courses (program or general education) in her/his new program of study with grades of “C” or better in each such course.
This policy may be applied for a student only one time. Contact the Advisement Office for procedural information.
Academic Amnesty
This policy allows a student to restart the calculation of her/his grade point average (GPA).
Requirement and Submission for Academic Amnesty
If a student has been away from BCC for three or more years, they may apply for Academic Amnesty by meeting with a counselor/advisor and completing the Academic Amnesty application. This application may be filed only one time. For further details please contact the Advisement Office at ext. 1557.
Calculation of GPA
1. All previous grades and credits will remain on the student’s permanent record but will be disregarded in the determination of the new GPA and the fulfill ment of graduation requirements.
2. The student’s record will restart with a 0.00 GPA.
3. The transcript of the student will con- tinue to reflect all of her/his old grades. However, the transcript will include a line indicating where the old record ends and the new record begins.
Satisfactory Academic Performance and Progress
This policy establishes the standards for ac- ademic performance and progress which must be met by all Burlington County College students.
Students receiving financial aid from federal and state sources must also comply with the provisions of “Special Conditions of Satisfactory Academic Performance and Progress for Financial Aid Recipients,” in order to maintain eligibility for financial aid.
Students using veteran education benefits must also maintain satisfactory progress to- ward degree completion and failure to maintain this progress must be reported to the Veteran’s Administration which may result in a debt to Veteran’s Affairs.
Definitions
For purposes of this policy the following terms are defined:
Student: An individual enrolled at
Burlington County College in a degree- seeking program taking college-level or developmental courses.
Full-time Student: An individual enrolled
for 12 or more credits during a semester.
Satisfactory Academic Performance and Progress
A student is considered to hold the status of satisfactory academic performance and progress if she/he meets the following two criteria:
1. Has a grade point average (G.P.A.) of 2.0 or higher;
2. Has completed a minimum of 66% of all credits attempted by attaining grades of A, B+, B, C+, C, D, O, P, I, X and marks, if applicable, of AW, NA, W, or AU in all courses attempted.
Academic Probation
Any student whose GPA is less than 2.0 and/or who receives grades of F or U in 34% or more of all credits attempted will be considered to be on academic probation.
A student placed on academic probation will be notified of that action at the time grades are issued. Further, the student will be informed of the requirement to be in- terviewed by a college academic advisor/ counselor. A probationary student must obtain approval of all course selections by consulting with a college academic advisor/counselor prior to registering. Students using veteran education benefits who are placed on probation must be reported to Veteran’s Affairs and will be restricted from receiving benefits at another institution or from changing their program of study until their academic per- formance returns to satisfactory progress. Please note that veteran education benefits restrict the number of times a course may be repeated.
Students who fail more than one course while using military education/tuition assistance benefits may be required to take two courses demonstrating satisfactory
Academic Dismissal
A student whose performance is unsatis- factory as evidenced by failure to meet the criteria stipulated for satisfactory academic performance will be placed on academic dismissal.
The criteria utilized in determining the decision to dismiss are as follows:
Students using veteran educational benefits on academic dismissal are not permitted to change schools or programs until they have achieved two semesters of successful academic progress.
Conditions of Dismissal
1. A student who has been dismissed may not enroll in any course which carries academic credit for a period of at least one calendar year from the date of dis- missal.
2. A student who has been dismissed may not appeal for permission to re-enroll in credit course(s) until at least one semester or two terms transpire from the date of dismissal. Any exceptions must have the approval of the Provost or her/his designee.
3. Permission for a dismissed student to re-enroll in a credit course(s) is granted only by the Academic Standards Com- mittee.
Deadlines for petitions are as follows:
April 5 Summer I, II
August 5 Fall Semester
December 5 Spring Semester
If permission to re-enroll is granted by the Academic Standards Committee, the student must have written approval of a college academic advisor/counselor for course selection. See below for Petition to Re-Enroll for Academic Credit Course process.
Petition to Re-Enroll in Courses that Carry Academic Credit
Students who are academically dismissed due to poor academic performance, based on the College’s Satisfactory Academic Performance and Progress Policy, will need to sit out for an entire academic year. Toward the end of the year’s time, the student meets with an academic advisor and completes a Petition to Re-Enroll in Courses that Carry Academic Credit form. The form is found at the following link: bcc.edu/PDFFiles/Forms/
PetitionToReEnroll0510.pdf
The form is reviewed by the Academic Standards Committee and the student would appear before the Committee. As a result of the Committee meeting with the student, a decision will be rendered regarding a student’s next step.
Note: During the dismissal period students are allowed to take courses that do not carry academic credit (i.e. developmental/ remedial courses). Number of Credit Hours (All Course) Attempted 36 48 64 Student is Academically Dismissed for Failure to Achieve a Minimum G.P.A. of 1.6 1.8 2.0
All students who plan to graduate must apply for graduation. Graduation is not au- tomatic. The Registrar’s Office recom- mends that a student submit a graduation application during the semester he/she will have earned the 48th credit. A graduation application must be on file during the student’s final semester. (The graduation application is accessible within the Student WebAdvisor main menu.)
Diplomas are ordered at the end of the fall, spring and summer semesters. NOTE: A student cannot graduate until the requirements for “X” and “I” contracts are fulfilled.
Graduation Application Deadlines Students should submit an application for graduation no later than the listed dates. No applications for graduation for a spe- cific semester will be processed after the deadline.
Fall: November 1
Spring: March 1
Summer: June 1
Note: To participate in the May commencement ceremony students need to apply by the Spring deadline.
Catalog that Applies to a Student’s Graduation A candidate for graduation will be evaluated based on the catalog that is most advantageous for the student. The status of the catalog and/or applicable courses must be active and the catalog year must be on or after the year in which the student matriculated.
Graduation with Honors
Graduation with Honors is official recognition by the College of outstanding academic achievement by a student during the entire period of her/his enrollment at the college.
Criteria
1. To be considered for Graduation with Honors, a student must have earned a minimum of 30 semester hours at Burlington County College.
3. Graduation with Honors is available only to individuals receiving Associate of Applied Science, Associate of Science, Associate of Arts, or Associate of Fine Arts degrees. 4. Requests for exceptions due to
circumstances of an extraordinary nature may be submitted to the Provost.
Types of Honors
Cum Laude (Honors) – Required Cumulative GPA: 3.50 – 3.74 Magna Cum Laude (High Honors) – Required Cumulative GPA: 3.75 – 3.89 Summa Cum Laude (Highest Honors) – Required Cumulative GPA: 3.90 & above.
Participation in
Commencement Ceremony
Students who wish to participate in the annual May commencement ceremony must meet the following criteria: 1. Student has met all degree require-
ments for declared degree program by the current year’s fall or spring terms or is registered for the final courses necessary to meet degree requirements in the summer term of that same academic year.
2. Student has applied for graduation and is listed as IP (In Progress) or CP (Degree Complete) in the Graduation Application Status field of their Student Web Advisor.
3. Selected ‘Yes’ to participate in the annual commencement ceremony on the graduation application.
4. Has a cumulative GPA of 2.0 or higher.
Diplomas
Diplomas are mailed to the graduate’s address on file 10-12 weeks after degree conferral. Diplomas will not be released/ mailed if the student owes money to the college.
Multiple Degrees
Students pursuing more than one degree from Burlington County Col lege must
2. Satisfy the program require ments for each ma jor, and
3. Earn at least 15 additional credits for each additional degree.
Students pursuing multiple degrees should meet with a college academic advisor/ counselor to prepare a program. This should be done prior to the completion of 32 credits.
Transcript of Final Grades Grades are issued at the end of each semester/term. Final grades are accessible