Lineamientos sobre Debida Diligencia en Inversiones Mineras en el Extranjero

175 OFFICE OF ACADEMIC AFFAIRS

176 City Colleges of Chicago – FY2015 Annual Operating Budget

EXECUTIVE SUMMARY

City Colleges Office of Academic Affairs (Academic Affairs and Student Services) provides leadership for the academic integrity and quality of all academic programs and student facing services with the ultimate goal of ensuring student success as defined by outcomes and terminal / transfer completion.

Academic Affairs supports the seven colleges in meeting district-wide strategic goals and implementation of strategic initiatives which enhance City Colleges’ recruitment, retention and completion, student support services, teaching and learning, Adult Education, transfer and articulation and College to Careers pathways.

The FY2015 Academic Affairs’ overall budget is flat when viewed against FY2014 budget. This budget, through resource reallocation, expands our commitments to provide strategic investments in Enrollment Management, Transfer and Articulation, Dual Enrollment and quality student facing services. To achieve even stronger academic success and subsequent completion, the Office of Academic Affairs will be focused on:

• Call Center enhancements – design, staffing, CRM systems etc. • Academic Systems – PeopleSoft Campus Solutions, Civitas, Ex Libris • Supporting the consolidation of College to Careers programs

• Streamlining operations through process improvements and better use of technology

• Increasing the use of Analytics to support more effective targeting of high impact student and academic services to support retention and completion.

Dual credit/dual enrollment initiatives have been enhanced to ensure all colleges have the staff and resources necessary to recruit and support early college highs school students. Budget in this area has been increased to expand planned

available seats for high school students from 2100 to 3100. Investments continue to be made in student support services such as the Wellness Centers, Disability Access Services, Veterans Services and Student Activities, as well as in Adult Education to support an increased number of students transitioning from Adult Education to credit programs and to improve academic alignment with College to Careers Focus Areas.

Academic Affairs will provide leadership and infrastructure for the colleges to ensure quality instruction, faculty professional development. Academic Affairs will continue to promote academic success for students by investing in transcript evaluation services for students seeking transfer to City Colleges and to provide high quality First Year Experiences (FYE). In collaboration with Reinvention, we will be developing a more holistic strategy for remediation. Additionally, Academic Affairs will continue to lead major enhancements to support pathways, retention, completion, and transfer.

Finally, other initiatives we will support include improvements to library resources and services, support for critical grants which improve information and digital literacy, and transfer / research opportunities for underrepresented males in the sciences.

Vernese E. Edghill-Walden, Ph.D. Provost and Chief Academic Officer

OFFICE OF ACADEMIC AFFAIRS

177 City Colleges of Chicago – FY2015 Annual Operating Budget

DEPARTMENT DESCRIPTION

The Office of Academic Affairs’ (Academic Affairs and Student Services) mission is to ensure academic integrity and the quality in teaching and learning which promotes student success and completion. Academic Affairs provides oversight, leadership and infrastructure for academic programs and student services. The mission allows for the review and creation and management of preeminent academic programming and student facing services that ensure student success and transition to career or future academic achievement. Academic Affairs can fulfill its mission through district-wide collaboration with Reinvention, College faculty, staff, and administration.

Additionally, Academic Affairs is tasked with ensuring academic integrity in all credit and non-credit courses and programs throughout City Colleges. This broadly encompasses college credit programs in transfer and occupational programs (C2C), Adult Education, and Continuing Education.

Department Structure

Academic Affairs is headed district-wide by the Provost and Chief Academic Officer. In FY2015, Academic Affairs will continue to lead initiatives that support the City Colleges’ goals and to ensure that KPIs are met. Academic Affairs is responsible for oversight of Adult Education, internal and external academic compliance, , accreditation, course, program approval, and reviews to comply with external governing bodies, management and updates to academic policy and standards in consultation with the colleges and other district departments. It is also responsible for Academic

Management which includes the following areas: academic program development to support C2C programs ,Continuing Education, , Transfer, Assessment, Instructional Quality, and Developmental Education.

Student Services is also an integral part of the Office of Academic Affairs. This unit is charged with Enrollment Management, Admissions and Records, Retention and First Year Experience, Completion, Athletics, Disability Access, Veteran Affairs, Tutoring, Advising, Testing, Wellness, Veteran Services and Student Activities, international student services, Early College, SAP compliance, student success in the first year, and student organizations. All of these functions seek to provide recruitment, retention and completion strategies and services for all City Colleges.

Academic Management: oversees Transfer and Articulation, Assessment and instructional quality. It also oversees all

programs district-wide and ensures that all programs and courses are reviewed and approved internally through the faculty Proposed Academic Changes Committee (PAC). Academic Affairs also manages the review of courses and programs, and continues to monitor the development of relevant College to Career curriculum programs developed and aligned by City Colleges faculty and industry partners.

Academic Systems and Accreditation and Compliance: ensures that all systems and operations are aligned with policy

and procedures. It is also responsible for all business operations within Academic Affairs and ensures external

compliance with Higher Learning Commission, Department of Education, Illinois Community College Board and other specialized accrediting bodies.

Adult Education: provides adults with preparatory and developmental instruction in Adult Basic Education (ABE),

Citizenship, English as a Second Language (ESL), and/or General Educational Development (GED) to meet students' individual goals.

Enrollment Management: is responsible for recruitment, retention and completion initiatives to ensure students

successfully complete their certificate or degree from City Colleges.

Student Services: monitors, coordinates and oversees all student services for all students district-wide. These services

and resources provide opportunities for students to be engaged in the college community. Some of these services include Veterans Affairs, Wellness Centers, Student Government, and Student Activities.

OFFICE OF ACADEMIC AFFAIRS

178 City Colleges of Chicago – FY2015 Annual Operating Budget

BUDGET OVERVIEW

The Office of Academic Affairs budget is $34.3 million, which represents a 17.0% increase from the FY2014 budget of $29.3 million.

The Adult Education programs are funded by both unrestricted funds (the Education Fund) and grants. In years prior to FY2014, only the unrestricted portion of the Adult Education budget was included in development of the annual operating budget, with the grant-funded portion being budgeted and recorded in the Restricted Fund. For FY2014, the total Adult Education budget is captured in the Education Fund, with an entry in projected revenues representing grant revenue of $6.5 million that will offset a portion of the Adult Education budget.

Salary and Personnel costs account for $26.5 million or 77.1%, followed by Materials and Supplies budgeted at $3.0 million or 8.7%, and Waivers and Scholarships at $2.4 million or 7.1%, and Contractual Services at $2.0 million or 5.8%. The remaining appropriation of $148 thousand or 0.4% of the operating budget includes Travel and Conference, Fixed Charges, and Other Expenditures.

OFFICE OF ACADEMIC AFFAIRS

179 City Colleges of Chicago – FY2015 Annual Operating Budget

FY 2013 Audit FY 2014 Budget FY 2015 Budget Request Expenditures by Program Instruction 349,706 293,518 361,901 Academic Support 2,195,238 2,504,155 2,621,745 Student Services 551,162 480,107 2,560,102 Public Service - - - Organized Research - - - Auxiliary/Enterprise 593,756 1,099,571 3,227,653 Operations and Maintenance - - -

Institutional Support 1,767,514 3,988,669 2,055,314 Scholarships, Grants, Waivers 245,167 328,000 1,632,500 Program Total 5,702,543 8,694,020 12,459,215 Expenditures by Object Salaries 3,885,395 6,294,879 5,755,890 Employee Benefits 765,084 1,139,802 956,703 Contractual Services 350,115 579,900 1,761,680 Materials and Supplies 276,411 259,564 1,936,627 Travel and Conference 46,330 86,875 98,314 Capital Outlay - - -

Fixed Charges 133,926 - -

Utilities - - -

Other Expenditures Bad De Bad Debt - - -

Tuition Waivers and Scholarships 1,203 13,000 1,632,500 Other EOther Expenditures 244,079 320,000 317,500 Object Total 5,702,543 8,694,020 12,459,215 Expenditures by Program Instruction 13,156,258 17,329,116 17,428,604 Academic Support 13,638 1,409,489 1,015,169 Student Services 44,583 1,783,403 2,624,529 Public Service - - - Organized Research - - - Auxiliary/Enterprise - - -

Operations and Maintenance - - -

Institutional Support 26,779 69,750 -

Scholarships, Grants, Waivers 45,369 798,148 Program Total 13,241,258 20,637,127 21,866,450 Expenditures by Object Salaries 11,094,722 18,237,940 17,748,206 Employee Benefits 2,024,887 594,846 1,994,916 Contractual Services 38,463 359,465 233,258 Materials and Supplies 78,966 1,303,960 1,042,727 Travel and Conference 4,190 62,820 49,196 Capital Outlay - - -

Fixed Charges - - -

Utilities - - -

Other Expenditures Bad De Bad Debt - - -

Tuition Waivers and Scholarships 78,097 798,148 Other EOther Expenditures 30 - - Object Total 13,241,258 20,637,127 21,866,450 Grand Total 18,943,801 29,331,147 34,325,664 Operating Funds

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OFFICE OF ACADEMIC AFFAIRS

180 City Colleges of Chicago – FY2015 Annual Operating Budget

GOALS AND OBJECTIVES

Division FY2015 Goals Activities

Enrollment Management Enrollment Management

Goal 1: Increase conversion rates of admits to enrolled for credit students

• Increase communication to admits

• Provide admission letter to all admits within 2 weeks of admission decision

Early College

Goal 1: Align strategies with CPS Career Technical to identify qualified CTE students Goal 2: Create a seamless process to matriculate DC/DE students to CCC Goal 3: Drastically improve outcomes for students requiring remediation

Goal 4: Increase enrollment of Early College students (DC/DE, Level Up, and CTE)

Goal 5: Improve engagement with admitted students.

• Create and update articulation agreements • Create a strategic Marketing Campaign

• Align registration process to ease transition to CCC

• Incorporate Student Support services to ensure successful completion • Align CCC and CPS recruitment and enrollment calendar.

• Develop remediation strategy to address developmental education transition to credit. • Leverage District strategies to scale program

• Identify CCC courses to ease the anxiety for schools, students and families. • Dually Enrolled students will have an assigned Advisor or Retention Specialist. • Dually enrolled students will know how to access tutoring services.

Retention Initiatives

Goal 1: Improve engagement with admitted students.

Goal 2: Increase the level of faculty participation in Early Alert Campaigns Goal 3: Increase the level of engagement students have with their Advisor. Goal 4: Increase the number of tutoring appointments.

Goal 5: Leverage the use of the ETS SuccessNavigator.

Goal 6: Improve fall to spring retention rates..

• Pilot a Peer Mentor program at three colleges reporting to the college Retention Specialist. • Call Center Advisors will reach out to students in order to encourage Fall 2014 to Spring 2015

enrollment.

• Utilize College Success as a key touch-point for all new to credit students: engaging them in academic expectations, college campus culture, and program exploration.

• Raise awareness among faculty regarding the link between attendance within first two weeks of class and retention.

• Raise awareness among faculty regarding the link between early strategic interventions and student retention.

• Plan and market Advising Month activities to encourage students to be proactive with efforts related to early registration, degree completion, transfer, and career planning.

• Increase the number of advising appointments scheduled during progress report campaign. • Increase the total number of advising appointments scheduled and students seen.

• Plan and market Tutoring Month activities to encourage students to be proactive with academic studies and address academic challenges experienced with course content. • Increase the number of tutoring services received by both credit and adult education students

for in-person tutoring services.

• Establish comprehensive online tutoring services.

• Institutionalize the SuccessNavigator as part of the placement process at all colleges. • Integrate SuccessNavigator into GradesFirst Early Alert process.

OFFICE OF ACADEMIC AFFAIRS

181 City Colleges of Chicago – FY2015 Annual Operating Budget

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