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The committee functioning under these bylaws is officially named the IT Steering Committee. Article II: Mission

The Mission of the IT Steering Committee is to help guide the development of information technology and innovation services in support of the educational mission of the CSCU system.

Article III: Authority of Council BOR President and BOR CIO. Article IV: Purpose

The IT Steering Committee is a standing advisory committee charged by the President of the BOR to review, discuss, refine and ultimately approve, key operational strategies for addressing enterprise information technology, and other strategic IT initiatives as deemed appropriate. The IT Steering

Committee will work directly with the BOR CIO during the development of these IT initiatives, to provide focused, management-level advice and feedback aimed at raising and addressing potential college or university concerns, in order to facilitate the development and implementation of IT operational strategies that work well in the CSCU system.

Article V: Roles & Duties

Members of this committee serve as recognized advisors to the BOR CIO. They are expected to provide input on the issues that come before them, but with the goal of addressing initiatives and solutions that can best support the CSCU system educational mission. Committee members are expected to make every effort to consider the broader implications of their recommendations on the entire CSCU system, and to provide guidance consistent with the diversity of activities, interests, and strategic initiatives in which the CSCU community is engaged. Matters which come before IT Council may sometimes be of a confidential or sensitive nature, and should be treated with appropriate care and discretion.

Article VI: Membership

The IT Steering Committee members are as follows: BOR CIO

4 University CIOs

4 Community College IT Directors CIO from Charter Oak

Article VII: Leadership

committees appointed by the IT Steering Committee shall be responsible for the duties, schedules, and tasks assigned to their sub-committees. Sub-Committee Chairs shall be responsible for routinely providing committee status and activity reports to the IT Steering Committee.

Article IX: Operating Procedures

Decision-making will be by consensus wherever possible. Votes, when required, will be decided by a simple majority of the quorum present. Tie votes will be considered to have failed.

A quorum will consist of a simple majority of the membership of the committee. The most recent version of Robert’s Rules of Order will be used to decide any parliamentary questions that arise before the committee.

Issues to be discussed by the IT Steering Committee can be brought forth by any sanctioned group. (i.e. Registrars council). This sanctioned group must also have an executive sponsor. For example if the Registrars have an item to bring forth that would require any kind of funding they must have Deans of Administration (CC) or V.P. of Finance (Univ.) as an executive sponsor.

The Investment Review Board will analyze initiatives based on business value, risk mitigation, state and federal regulations. The board will be convened on major projects and consist of CFOs, Provosts, Deans of Administration and senior managers aligned with the various projects. The BOR – CIO will convene the committee at his or her discretion.

Article X: Meetings

The IT Steering Committee will meet once per month or at the discretion of the BOR CIO. The Chair may call other meetings as needed. The Chair may also elect to conduct some business via electronic

communications (e.g., email, audio, or Web conference). Any member of the committee may request of the Chair that a special meeting be called. Such a decision will be made at the discretion of the Chair. In the absence of a quorum, the Chair may conduct the meeting for information purposes only, or may adjourn the meeting.

It is the responsibility of each member to be active on the committee and to attend scheduled meetings on a regular basis. A member may not send a delegate to represent them in their absence. If an

appointed member fails to attend four regularly scheduled consecutive meetings or six meetings in a calendar year, the Chair may submit a request to the BOR President for a new appointment to complete the term.

Attendance at any meeting of the IT Steering Committee or its sub-committees or working groups may be in person or by other means using any two-way interactive communications (e.g., audio or Web conference), upon prior approval of the Chair.

Members of the BOR, Colleges and Universities IT staffs are welcome to attend these meetings, at the discretion of their respective CIO or CCC IT Director.

Any committee member may submit agenda items to the Chair for consideration.

Minutes will be kept by the Executive Assistant to the BOR CIO, or a committee member, for all regular and special meetings. These minutes shall be distributed to the members as soon as practicable after the respective meetings, and posted on the committee’s Web site after approval.

Article XI: Membership Appointments/Changes

Members of the committee serve overlapping two-year terms, except in the case of appointment by position (e.g., CIO) which is continuous. Community College members will elect their 4 representatives from the 12 CCC IT Directors. Any member of the committee may resign her or his position for any reason, by submitting her or his resignation to the Chair. In the event of a vacancy, the BOR President will direct the IT Steering Committee to recommend a suitable replacement, which will be approved by a majority vote of the IT Steering Committee.

Article XII: Amendments to the Bylaws

These bylaws can be amended at any regular or special meeting called for this purpose, by a two-thirds vote of any quorum of members who are present and voting. Proposals to amend these bylaws must be submitted in writing to all members at least one week prior to the date of the meeting at which the amendment(s) will be considered.

Amendments to these bylaws are subject to approval of the BOR President.

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