Free transit by boat, road, etc.
S.R. 182. Except where otherwise expressly provided in these rules, a Government servant who uses a means of locomotion provided free of charge and does not pay cost of its use of propulsion may draw an allowance for incidental expenses at the rates admissible under SR. 36.
NOTE- The incidental allowance in such cases should be calculated for the distance between the two stations reckoned from bus stop to bus stop and not between the duty points at the two stations.
GOVERNMENT OF INDIA’S ORDER
(1) No payment other than daily allowance for journeys by Government conveyance. – Under SR 182, the officers using locomotion free of charge and not paying for its propulsion at present draw incidentals as for rail journeys. As the system of incidentals has been done away with from the 1st June, 1974 and as the Government servants will be drawing daily allowance for the entire absence from headquarters, no payment over and above the daily allowance referred to above will be payable to Government servants for the journeys undertaken in Government conveyance.
[G.I., M.F., O.M. No. 19030/1/73-E IV (B), dated the 29th June, 1974.] When the Government servant pays the cost of propulsion.
S.R. 183. When a Government servant is provided with means of locomotion as in Rule 182, but pays all the cost of its use or propulsion; he may draw traveling allowance under the ordinary rules, subject to the deduction of such fixed hire or charge as a Competent Authority may fix.
DG, P & T’S DECISION
(1) Sharing of cost of use/propulsion of Government conveyance.- A question arose as to how traveling allowance should be regulated if two or more Government servants travel together in Government conveyance by sharing the charges on account of petrol and oil.
It has been explained that the underlying principle in SR 183 is that, before a Government servant is allowed to draw full traveling allowance for travel in Government
conveyance, he should pay for full charges in respect of the vehicle, that is, both the petrol and oil charges and also the fixed hire or charges to be determined by the Competent Authority. The Head of Department, under SR 183, has full power to determine the hire or fixed charges of the vehicle used by the Government servants. In determining the charges, the Controlling Officer should bear in mind the general principle that traveling allowance is not to be a source of profit to the recipients, not is it intended to be a loss to them. The heads of departments may decide each case individually according to the circumstances involved.
[D.G., P. & T., Letter No. 50/66/61-P. & A. (D), dated the 31st July, 1962.] Exceptions
S.R. 184. The provisions of Rules 182 and 183 do not apply to Government servant or class of Government servants to whom a Competent Authority may declare them to be inapplicable.
They do not apply to Government servants who are provided with elephants required for the conduct of professional operations and not for their private use.
Journeys by Government motor car
S.R. 185. A Government servant, who travels by a motor car which has been supplied to him at the expense of Government on the condition that he himself bears the ordinary cost of maintenance, may draw traveling allowance as for a journey on tour, but the amount of the mileage allowance which he may draw is limited by the following conditions.:-
(a) If he travels by the motor car more than 32 kilometres in one day, he may draw for the first 32 kilometres the mileage allowance of his grade and for the remainder of the journey three fourths of such mileage allowance. (b) If he combines with a journey by the motor car a road journey by other
conveyance, he may draw the mileage allowance admissible for the first 32 kilometres or for the journey by other conveyance, whichever is greater, and for the reaminder of the journey three fourths of such mileage allowance.
(c) If he combines with a journey by road whether made wholly or partly in the motor car, a journey by railway or steamer, he may draw mileage allowance for the journey by railway or steamer in addition to the allowances admissible under Clauses (a) and (b) of this rule for the journey by road.
Chauffeurs of Government motor cars
S.R. 186. The chauffeur or cleaner of a motor car supplied at the expense of Government, when making a journey by road on the motor car in his charge, may draw traveling allowance under the provisions of Rule 182 if the journey involves an absence of at least one night from his headquarters. For a journey which does not involve such an absence he is entitled to no traveling allowance.
GOVERNMENT OF INDIA’S ORDER
(1) T.A. entitlement to drivers of Government vehicles- In partial modification of the provisions of SR 186, a driver of a Government vehicles who performs a ‘local journey’ or journey on tour on the Government vehicle in his charge, may draw traveling allowance under the ordinary rules as admissible to other Central Government employees even if the journey does not involve an absence of at least one night from his headquarters. The drawal of traveling allowance by drivers for the journeys mentioned above is subject to the condition that no overtime allowance would be payable for the period with reference to which daily allowance has been drawn. The derivers will, however, have the option to draw either overtime allowance as admissible under the Overtime Allowance Rules or daily allowance on any day on which such journeys have been undertaken. In the case drivers having fixed weekly hours of work like drivers in the Civil Aviation Department, who perform ‘local journeys’ or return from tour to headquarters on the same day on the vehicle in their charge, the period in excess of eight hours for which daily allowance has been drawn should be excluded for the purpose of grant of overtime allowance, provided that they may also, at their option, forgo daily allowance for any day and draw overtime allowance as admissible under the Overtime Allowance Rules applicable to them.
[G.I., M.F., O.M. No. 19043/6/76-E. IV (B), dated the 25th January, 1979.]
Not admissible to Drivers having beat duty. – Clarifications have been sought for whether daily allowance under decision ibid will also be payable to drivers of motor vehicles, who have beat duty, such as drivers of Mail Motor Service in the P & T Department. The matter has been considered carefully and it is hereby clarified that the provisions of above decision would not apply to drivers having beat duty.
[G.I., M.F., O.M. No. 19043/6/76-E. IV, dated the 29th December, 1980.]
(1) Grant of T.A. to drivers. – It has been pointed out that the benefit of normal traveling allowance envisaged in Order (1) above is denied to the drivers working in the P & T Department with the issue of clarification under Order (1) above. The matter has been considered and it is hereby clarified that the benefit of normal traveling allowance as envisaged in Order (1) above is admissible to all the drivers of the P & T Department who are not having any beat duty. But this facility would not be available to the drivers having the beat duty, viz., drivers of the Mail Motor Organization.
This takes effect from the date of issue of Order (1) above.
[D.G., P. & T., Letter No. 17/6/80/PAP, dated the 26th July, 1982.]
S.R. 186- A Not printed, superseded by GIO below. GOVERNMENT OF INDIA’S ORDER
(1) D.A. for journeys by Government vessels. – In partial modification of rates of daily allowance admissible under SR 186-A, for journeys by Government vessels, with effect from the 1st February, 1978, the Government servants will draw daily allowance as follows:-
(i) If the absence from headquarters does not exceed six hours Nil (ii) If the absence from headquarters exceeds six hours but does 70%
not exceed twelve hours.
(iii) If the absence from headquarters exceeds twelve hours. Full
[G.I., M.F., O.M. No. 19030/1/73-E. IV, dated the 29th June, 1974 and G.I., M.F., O.M. No. 19030/1/76-E. IV (B), dated the 30th January, 1978.]
CHAPTER V
Traveling Allowance to persons Who are not in the Civil Service
SECTION XXIII – GOVERNMENT SERVANTS