8.1 Overview
Each DPR facility is able to provide reports on the user and transfer job activity relevant to that facility.
8.2 Available Reports
The different DPR environments provide reports on different data:
DPR Facility Available Reports
All • User Reports
• User Reports (Calendar Month) • User reports (Financial Year) QF only • Transfer Jobs that failed in QF
• Transfer Jobs that were rejected
PF only • Transfer Jobs that failed Normalisation • Transfer Jobs that failed Wrapping
DR only • Barcodes Processed
• Barcodes Processed (Calendar Month) • Barcodes Processed (Quarter)
• Barcodes Processed (Financial Year) • DPR Statistics
• DPR Statistics (Calendar Month) • DPR Statistics (Calendar Quarter)
• DPR Statistics (Financial Quarter) • DPR Statistics (Financial Year)
• Data Objects with no Normalised Record
• Normalised AIP MIME Type breakdown • Transfer Jobs that failed in DR
8.3 Checksum Checker
8.4 Produce a Report
To produce a report on activity on QF, PF or DR:
1. Log on to the DPR facility you want to produce a report from (see section 2 Log On).
2. Select Generate Report from the Reports menu:
3. Select the subject or subjects for the report(s).
Note: Each DPR facility has a different set of reports. There are three options for producing the report:
• Show Report • Export to HTML • Export to CSV
4. Click the Show Report Button to display the report in a window.
5. Click the Export to HTML button to save the report in html format. The report is saved with the filename:
6. Click the Export to CSV button to save the report in CSV format. The Report is saved with the filename:
yyyy-mm-dd hh-mm <report type>.csv
7. If you select a Calendar Month, Quarterly or Financial Year report, choose the time-frame from the drop list(s) and click the OK button to confirm.
Calendar Month:
Quarterly:
Financial Year:
8.5 Produce Multiple Reports
To produce more than one report at a time:
1. Log on to the relevant DPR facility (see section 2 Log On). 2. Select Generate Report from the Reports menu.
3. Hold down the control key and select the required reports with the mouse.
4. Click the Show Report button to continue.
5. Click on the appropriate tab to view a specific report.
6. If you choose to export the reports instead of viewing them, then each report is saved as a separate file.
9 Administration
9.1 Administer Users
Access to each stage of the DPR is controlled by a user ID and password. Each user ID has either basic user permissions or administrator permissions. The permission determines which DPR functions are available.
Function User Admin Facility
Register New Transfer Job QF Import Transfer Job PF and DR Copy data for Access
DR Create Reprocessing Job
Retrieve & View Data Process Transfer Job
QF, PF and DR
Generate Report
Administer Transfer Job Administer User IDs Configure Settings
A user ID that is set as Inactive may not access the DPR until their status is reset to Active by an administrator.
A user with administrator permission may Add new users to DPR and edit the settings of existing users.
A user ID set up or edited on one facility of the DPR is only valid on that facility. The ID information must be exported to the other facilities. Normally users are added or edited at the QF stage and exported to PF and DR.
9.1.1 Add User
To add a new user:
1. Log on to QF as an administrator (see section 2 Log On). 2. Select Users - Administer Users.
3. Click Add User button:
4. Complete all user details fields.
To give the user administrator permissions click the Administration
Permission checkbox.
5. Click the OK button.
The Add and Edit Users window is displayed.
6. To return to the Select Transfer Job window, click the Done button.
9.1.2 Edit User
To edit the details of an existing user:
1. Log on to QF as an administrator (see section 2 Log On). 2. Select Users - Administer Users.
4. Update User Details fields.
5. Click the OK button.
The Add and Edit Users window is displayed.
6. To return to the Select Transfer Job window, click the Done button.
9.1.3 Export User List
To export an updated list of users for use on other DPR facilities: 1. Log on to QF as an administrator (see section 2 Log On). 2. Select Users - Administer Users.
3. Click Export User List Button
4. Select a carrier device as the location to save the user list. The file name of the user list will default to:
XX_user_list_YYYY-MM-DD-TTTTTT.db40
5. To return to the Add and Edit Users window, click the Save button.
6. To return to the Select Transfer Job window, click the Done button. 7. Remove the carrier device.
9.1.4 Import User List
To import an updated list of users to a DPR facility (QF, PF or DR): 1. Connect the carrier device holding the updated user list to the
appropriate workstation.
2. Log on to that facility as an administrator (see section 2 Log On). 3. Select Users - Administer Users.
4. Click Import User List button
5. Select the carrier device where the user list is saved. 6. Select the user list to import.
The file name of the user list will be in the format: XX_user_list_YYYY-MM-DD-TTTTTT.db40
(where XX is the originating DPR facility – QF, PF or DR)
7. Click the Open button
The Add and Edit Users window is displayed.
9.2 Administer Transfer Jobs
A user with administrator permission may perform the following actions on a transfer job:
● Change Transfer Job Number
The transfer job number may only be changed in DR and only if the transfer job has completed processing.
● Delete Transfer Job
The transfer job cannot be deleted from DR stage once the DR processing is complete.
● Export Transfer Job
The Transfer Job data is normally exported from QF and PF at the end of each respective workflow.
This data can be re-exported if another copy is needed for any reason (see section 11, Error Handling).
● Reprocess Transfer Job
If a transfer job has been returned to QF from PF or returned to PF from DR (see section 11, Error Handling), the transfer job needs to be re-processed.
● Restart Transfer Job
If a transfer job has not completed processing in a facility, it can be restarted within that facility.
Note: As DPR operates on three separate networks, deleting or changing a transfer job only affects the records on the current network.
9.2.1 Change Transfer Job Number
To change a transfer job Number:
1. Log on to DR as an administrator (see section 2, Log On). 2. Right-click on the appropriate transfer job in the table.
3. Select Administer Job.
4. Click Change Job Number button.
5. Enter new Transfer Job Number:
6. Click Confirm button
7. To return to the Select Transfer Job window, click Back to Job Selector button.
9.2.2 Delete Transfer Job
To delete a transfer job:
1. Log on to the appropriate facility as an administrator (see section 2,
Log On).
2. Right-click on the appropriate transfer job in the table. 3. Select Administer Job.
4. Click Delete Transfer Job button
5. To confirm, click Yes button.
The Select Transfer Job window is displayed.
Note: The transfer job is only deleted from this particular facility. If a transfer job exists in more than one facility, you need to delete it from each facility.
9.2.3 Export Transfer Job
To export transfer job data from QF or PF to the next facility: 1. Connect a carrier device to the appropriate workstation. 2. Log on to DPR as an administrator (see section 2, Log On). 3. Right-click on the appropriate transfer job in the table. 4. Select Administer Job.
5. Click Export Transfer Job button.
6. Browse to carrier device location. 7. Click Save button.
8. To return to the Select Transfer Job window, click Back to Job Selector button.
9. Disconnect the carrier device.
9.2.4 Restart Transfer Job
To restart a transfer job that has not completed processing in a facility (QF, PF or DR):
Note: If the transfer job has been stopped by an error process, do not select Administer Transfer Job. Select the transfer job and click the Process
4. Select Administer Job.
5. Click Restart Transfer Job button.
6. Enter the reason for re-processing the transfer job. 7. Click OK button.
8. You will return to the Select Transfer Job window.
The transfer job now has a status of 'Restarted in xx'. Select the transfer job and click Process selected Job button to begin processing.
9. Complete current facility processing (see sections 4 Quarantine
Facility, 5 Preservation Facility and 6 Digital Repository) and
disconnect the carrier device.
9.2.5 Reprocess Transfer Job
To re-process a transfer job that has completed processing on this facility: Note: This is only useful if the transfer job has been returned for
reprocessing from another facility. If not, you will not be able to re-import the
transfer job into that facility.
1. Connect a carrier device to the QF workstation.
2. Log on to DPR as an administrator (see section 2, Log On). 3. Right-click on the appropriate transfer job in the table. 4. Select Administer Job.
5. Click Reprocess Transfer Job button.
6. Enter the reason for re-processing the transfer job. 7. Click OK button.
The Select Transfer Job window is displayed.
The transfer job now has a status of Restarted in QF.
8. To begin processing, select the transfer job and click Process selected Job button.
9. Complete QF processing (see section 4, Quarantine Facility) and disconnect the carrier device.
9.3 View Metadata
In each of the three facilities (QF, PF and DR) you can view the metadata associated with each transfer job.
Each facility can display metadata created by its own processing as well as the metadata imported from previous facilities. For example, PF has
metadata available from PF and QF processing but not DR.
DR has metadata from all the facilities plus the additional data available through the Retrieve and View Data feature (see section 7.5, Retrieve and
View Data).
To view transfer job metadata:
1. Log on to the facility (see section 2, Log On). 2. Right-click on the transfer job in the table. 3. Select View Data.
The data is displayed in a separate window.
5. Click Close Window button.
6. To return to the Select Transfer Job window, click the Back to Job Selector button.