LA CÁMARA DE COMERCIO DE LOJA
NIVEL OPERATIVO
Stage One (Establishing relationship with a collaborative partner prior to agreeing activity)
Yes
Submit final signed MoU to QAS office (UK partners) or King’s Worldwide
(International partners)
Is the proposal with an existing partner? Yes
No Is there a current
Memorandum of Understanding in place?
Yes
Is the proposal with an International partner? Yes
No
Proceed to Stage Two Has a questionnaire on
ethical and reputational risk due diligence around the partner been completed?
Contact: the King’s Worldwide
for advice as you will need to complete a questionnaire on ethics due diligence for an international partner that will be subject to endorsement from the Vice-Principal (International) via the International Committee
Contact the Governance & Legal Services team for advice as you will need to complete a questionnaire on ethics due diligence for a UK Partner that will need to be submitted to the Vice Principal (Education), by email, as part of an informal discussion around the proposal
Complete a Memorandum of Understanding (MoU) template form to be
signed by Vice Principal (Education) for UK Partners or by Vice Principal (international) for International Partners
Procedures for the approval and monitoring of collaborative provision
21
Stage Two (Initial Agreement to explore proposed activity with a collaborative partner)
Yes
Signed MoAs should be
lodged with the QAS Office for information reporting to PDAC
Does the proposed activity fall under the definition of collaborative provision wherethe
achievement of learning outcomes for a module or programme of study is dependent on the arrangement made with the other delivery or support organisation?
No
Complete: a legally binding agreement (if required) which should be approved by the appropriate College Authority
Complete Collaborative Provision Proposal form, Programme Proposal Form and Risk Assessment Tool and Partner Profile form
Submit final documents to QAS Office
Outcome PDAC will consider the proposal and either give (a) approval to proceed to Stage Three; (b) referral back to the proposer or (c) referral to another appropriate
committee or office
Recommendation and Approval by: the Executive Dean
of Faculty (Institute/School) and the relevant territorial Vice- Principal
Consideration by PDAC
Yes
For all other activity falling outside the definition of Collaborative Provision, please consult with the QAS Office to check on existing paperwork.
No
Is there activity with the partner already in existence elsewhere in the College?
Complete Programme
Proposal Form and submit existing or new Collaborative Provision Proposal form, Risk Assessment Tool and Partner Profile form
Stage Three (Detailed scrutiny of proposals for collaborative Taught degree provision)
Discuss with partner a mapping of the programme activity and identify the roles, responsibilities and obligations of each partner in the organisational arrangements for the programme
Submit final documentation together with commendation/recommendation from the Collaborative
Provision Advisory Group (CPAG) to QAS Office for consideration and final approval by PDAC
Submit documents plus any supporting
documentation required as an outcome of the due diligence and risk assessment process to the relevant Faculty
(Institute/School) Education Committee (or equivalent) for consideration and approval
Recommendation for approval by
appropriate authority depending on overall risk category
Complete Programme approval and/or
module approval form(s) and first draft of MoA and accompanying relevant SoA setting out the terms of reference and details for the shared activity between the partners
Submit draft MoA and accompanying SoA
to the Collaborative Provision Advisory Group for review. Variations to the College assessment procedures will require approval from the College’s Assessment and Standards Committee
Is there an existing Memorandum of Agreement (MoA) and Schedule(s) of Activity (SoA) with the Partner?
No Yes
Complete Programme approval and/or
module approval form(s). A relevant SoA should also be drafted setting out the terms of reference and details for the shared activity between the partners where the proposed activity is new or cannot be incorporated into an existing SoA
Submit new/existing documents and any
supporting documentation required as an outcome of the due diligence and risk assessment process to the relevant Faculty (Institute/School) Education Committee (or equivalent) for consideration and approval
Recommendation for approval by
appropriate authority depending on overall risk category
Submit draft SoA or request to amend existing SoA to the Collaborative Provision Advisory Group for review. Variations to the College assessment procedures will require approval from the College’s Assessment and Standards Committee
Procedures for the approval and monitoring of collaborative provision
23
Stage Three (Detailed scrutiny of proposals for collaborative Research degree provision) Discuss with partner a mapping of the programme activity and identify the roles, responsibilities and obligations of each partner in the organisational arrangements for the programme
Submit documentation together with commendation/recommendation from the CPAG to QAS Office for
consideration and final approval by PDAC
Submit documents plus any supporting
documentation required as an outcome of the due diligence and risk assessment process to the relevant Faculty
(Institute/School) Postgraduate Research Student Committee (or equivalent) for consideration and approval
Recommendation for approval Executive
Dean of Faculty (Institute/School) and Head of Graduate Studies (or equivalent) following discussion of proposal at PRSS
Complete Programme Approval: Research
Degrees form or a written proposal for collaborative activity in an existing programme and first draft of MoA and accompanying relevant SoA setting out the terms of reference and details for the shared activity between the partners
Submit draft MoA (if applicable) and accompanying SoA to the CPAG for review. Variations to the College examination procedures will require approval from the College’s Research Degrees Examination Board
Is there an existing Memorandum of Agreement (MoA) and Schedule(s) of Activity (SoA) with the Partner?
No Yes
Complete Programme Approval: Research
Degrees form or a written proposal for collaborative activity in an existing
programme. A relevant SoA should also be drafted setting out the terms of reference and details for the shared activity between the partners where the proposed activity is new or cannot be incorporated into an existing SoA
Submit new/existing documents and any
supporting documentation required as an outcome of the due diligence and risk assessment process to the relevant Faculty (Institute/School) Postgraduate Research Student Committee (or equivalent) for consideration and approval
Recommendation for approval Executive
Dean of Faculty (Institute/School) and Head of Graduate Studies (or equivalent) following discussion of proposal at PRSS
Submit draft SoA or request to amend existing SoA to the CPAG for review. Variations to the College examination procedures will require approval from the College’s Research Degrees Examination Board
Stage Four (Final approval of proposals for collaborative provision)
Collaborative Provision Register of Activity updated to include new activity in termly reports to PDAC
Final consideration and approval by PDAC
Following approval from PDAC
Sign approval forms, MoA and accompanying SoA (appropriate authority depending on partner and risk category)
Submit: final signed documentation to QAS
Procedures for the approval and monitoring of collaborative provision
25
Stage Five (Annual monitoring of collaborative provision)
Establish a Programme
Management Committee or Joint Academic Committee (JAC) for Joint Award PhD programmes to include the administration of the programme, relationship management and any other issues identified for the effective management and oversight of the
administration necessary to monitor the shared activity in liaison with the partner
Chair of CASC and other senior colleagues meet to review as part of the overall learning, teaching and assessment matters relating to undergraduate, taught postgraduate and postgraduate research programmes and outcomes will be reported to CASC.
Consideration by CPAG of
any issues that have arisen from the partnership
No Yes
Does the activity relate to jointly delivered/awarded programmes or validated provision?
Establish a mechanism for the effective management and oversight of the administration necessary to monitor the shared activity in liaison with the partner
Submit report onactivity as part of the annual monitoring procedures including the number of participating students, changes to the programme, any issues that have arisen from the partnership, identification of areas of good practice, resolution or further action required
Submit report on activity together with the minutes from the meeting as part of the annual monitoring procedures including the number of participating students, changes to the programme, any issues that have arisen from the partnership, identification of areas of good practice, resolution or further action required
Jointly delivered/awarded
programmes Validated provision
Establish an Annual Review Meeting for Validated provision to include the
administration of the programme, relationship management and any other issues identified for the effective management and oversight of the administration
necessary to monitor the shared activity in liaison with the partner
Action and changes arising from the meeting will be actioned by the relevant Faculty (Institute/School) under the College’s
procedures for
programme and module approval and/or
programme and module monitoring and review
Minutes of the Annual Review Meeting will be reported to CASC for information
Stage Six (Review of collaborative provision)
Detailed information on each of the stages outlined in the above process maps is given in paragraphs 9.1 to 9.13 below.
Complete programme review documentation (Jointly delivered/awarded programmes and
validated provision only), review of activity form and first draft of Memorandum of Agreement (MoA) and accompanying relevant Schedule of Activity (SoA) setting out the terms of reference and details for the shared activity between the partners or draft letter formally withdrawing from the agreement. Where possible a site visit should be undertaken as part of this process.
Submit documentation to QAS Office for forwarding to CASC for scrutiny. In addition, the review of activity form and associated agreements will be assessed by the CPAG
Submit to Faculty (Institute/School) Education Committee or equivalent for Taught degree programme provision or to the Postgraduate Research Student Committee for Research degree programme provision
Commendation/
Recommendation for programme
re-approval/ suspension/ termination and renewal/ termination of agreement
Final consideration and approval of the renewal or termination of the agreement by PDAC
Collaborative Provision Register of Activity updated as
appropriate
Renewal of Agreement Sign approval forms, MoA and
accompanying SoA (appropriate authority depending on partner and risk category)
Submit: final signed documentation to QAS
Re-approval process complete Termination of Agreement Sign approval forms
Draft termination letter to be signed by appropriate authority depending on partner and risk category
Procedures for the approval and monitoring of collaborative provision
27
9.1 Stage One (Establishing relationship with a collaborative partner prior to agreeing activity)
Initiation may come from the College or the proposed partner. All initial proposals to establish a working relationship with a Partner are subject to an ethical and
reputational risk due diligence process around the partner and must obtain Stage One approval prior to the submission of a proposal for collaborative activity via the process outlined below.
Consult: The relevant professional services areas for advice on existing
documentation relating to the partner (in particular appropriate due diligence and assessment of the ethical, reputational and quality assurance risks associated with the partner). Where this is available proceed to Stage Two in the process.
UK Partners
Contact: The Governance and Legal Services team for advice on the
process to follow for the assessment of the ethical and reputational risks around the partner. You will be required to complete a
questionnaire on ethics due diligence relating to the Partner which will inform the decision process.
Discuss: Informally (via email) with the Vice Principal (Education) and submit
the questionnaire on ethics due diligence for a UK partner for consideration and endorsement of Partner Risk Category
Complete:
(in liaison with relevant College Offices)
Memorandum of Understanding (where appropriate).
Signature Vice Principal (Education) or nominated authority
Send: Final signed MoU to QAS office
Stage One Completion:
Where Stage One is complete all proposals shall move to Stage Two
International Partners
Contact: King’s Worldwide for advice on the process to follow for the
assessment of the ethical and reputational risks around the partner. You will be required to complete a questionnaire on ethics due diligence relating to the Partner which will inform the decision process.
Submit: The questionnaire on ethics due diligence for an International
partner to King’s Worldwide for consideration and endorsement of Partner Risk Category by the Vice-Principal (International) through the International Committee
Complete: (in liaison with relevant College Offices)
Memorandum of Understanding (where appropriate).
Signature Vice Principal (International)
Send: Final signed MoU to King’s Worldwide
Stage One Completion:
Where Stage One is complete all proposals shall move to Stage Two
9.2 Relevant documents
Ethical & Reputational Risk Review form for International Partnership Agreements
https://internal.kcl.ac.uk/about/International/Governance/InternationalPartnership Agreements.aspx
Register of collaborative activity
http://www.kcl.ac.uk/aboutkings/quality/academic/Collaborative- Provision/collabprov.aspx.
Template for Memorandum of Understanding
http://www.kcl.ac.uk/aboutkings/quality/academic/Collaborative- Provision/collabprov.aspx.
9.3 Stage Two (Initial Agreement to explore proposed activity with a collaborative partner)
All initial proposals must obtain Stage Two approval via the process outlined below.
Consult: The relevant professional services areas for advice on completing
the documentation and the supporting documentation that may be required.
Complete:
(in liaison with relevant College Offices)
Programme Proposal form (where appropriate)
Collaborative Provision Proposal form (where appropriate) Risk Assessment Tool form (where appropriate)
Partner Profile form (where appropriate)
Approval by: Executive Dean of Faculty (Institute/School)
Relevant territorial Vice Principal.
Send: Existing and/or New documentation to QAS office for consideration by the Programme Development and Approval Committee.
Risk category: QAS Office will confirm the level of risk attached to the Partner, categorised as ‘low’, ‘medium’ or ‘high’ as determined by the completed questionnaire after all ethical considerations relating to the partner have been taken into account and endorsed by the Vice Principal (Education) for UK Partners or Vice-Principal
(International) for International partners. The proposal will then be categorised as ‘low’, ‘medium’ or ‘high’ risk depending on the overall risks identified around the partner and the proposed activity.
Outcome: PDAC will consider the proposal and either:
(a) give Stage Two approval;
Procedures for the approval and monitoring of collaborative provision
29 consideration;
(c) Refer back to the proposer for further information or reasons for decline.
Stage Two Approval:
Where Stage Two approval is given all proposals shall move to Stage Three
9.4 Relevant documents Academic regulations
http://www.kcl.ac.uk/aboutkings/governance/regulations/index.aspx Definitions of collaborative activity (see page 169)
Guidance on dual awards (see page 184) Guidance on joint awards (see page 178)
Guidance on student placements (see page 164) Procedures for validation and accreditation
http://www.kcl.ac.uk/college/policyzone/index.php?id=328
Template for Collaborative Provision Proposal form
http://www.kcl.ac.uk/aboutkings/quality/academic/Collaborative- Provision/collabprov.aspx
Template for Partner Profile form
http://www.kcl.ac.uk/aboutkings/quality/academic/Collaborative- Provision/collabprov.aspx
Template for Programme Proposal form
http://www.kcl.ac.uk/aboutkings/governance/committees/PDAC.aspx
Template for Risk Tool Analysis form
http://www.kcl.ac.uk/aboutkings/quality/academic/Collaborative- Provision/collabprov.aspx.
QAA Quality Code, chapters B3: Learning and teaching and B10: Managing higher education provision with others
http://www.qaa.ac.uk/AssuringStandardsAndQuality/quality-code/Pages/Quality- Code-Part-B.aspx
9.5 Stage Three (Detailed scrutiny of proposals for collaborative provision) Detailed scrutiny of proposals will be undertaken depending on the partnership and nature of the activity. The level at which the scrutiny will take place is defined by the assessed risk of the proposal.
Discuss Mapping of programme activity with partner and identify respective
roles, responsibilities and obligations of each partner in the organisational arrangements for the programme
Draft New MoA and SoA where these do not already exist for a proposed
activity with the Partner
Taught Degree programmes
Complete: Programme approval and/or module approval form(s)
Send: The appropriate programme/module approval paperwork together with the new draft MoA and SoA or existing MoA and SoA to the relevant Faculty (Institute/School) Education Committee or
equivalent for detailed scrutiny. You may also be required to submit supporting documentation (see paragraph 9.4 below) depending on the outcome of the due diligence and risk assessment process, to aid the scrutiny of proposals and inform the recommendation for approval.
Approval by: Faculty (Institute/School) Education Committee or equivalent.
Submit: New draft MoA and SoA or request to amend existing
documentation to the Collaborative Provision Advisory Group for review and commendation/recommendation for final approval.
Outcome: In addition to consideration of detailed documentation as outlined in
the Quality Assurance Handbook for the programme/ module approval process, by the relevant Faculty (Institute/School) Education Committee should prepare a risk assessment report outlining how any identified risks will be managed and
recommendations resolved to be countersigned by the relevant authority (depending on the risk category) and sent together with completed paperwork to the Programme Development and Approval Committee for either:
(a) approval to proceed to stage four
(b) conditional approval, with conditions to be satisfied before final approval is given or alternatively with conditions relating to the management of the partnership once final approval is given
(c) referral back to proposer with a request for additional information (d) reject proposal
Risk category: Low risk: a recommendation for approval is made by the Dean of
Faculty (Institute/School) or territorial Vice-Principal.
Medium risk: a recommendation for approval is made bythe territorial Vice-Principal
High risk: A recommendation for approval is made by the relevant territorial Vice-Principal, or the Principal & President / nominee Vice-Principal (where the proposal falls in the top quartile of high risk).
Stage Three Approval:
Where Stage Three approval is given all proposals shall move to Stage Four
Research Degree programmes
Complete: Course approval form
Send: The appropriate Course approval paperwork together with the new draft MoA and SoA or existing MoA and SoA to the relevant Faculty (Institute/School) Research Committee or equivalent for detailed scrutiny. You may also be required to submit supporting
documentation (see paragraph 9.6 below) depending on the outcome of the due diligence and risk assessment process, to aid the scrutiny of proposals and inform the recommendation for approval. In addition, you will be required to submit paperwork to the Postgraduate Research Students Sub-Committee (PRSS) for consideration.
Approval by: Faculty (Institute/School) Research Committee or equivalent.
Submit: New draft MoA and SoA or request to amend existing
documentation to the Collaborative Provision Advisory Group for review and commendation/recommendation for final approval.
Outcome: In addition to consideration of detailed documentation as outlined in
the Quality Assurance Handbook for the programme/ module approval process, the relevant Head of Graduate Studies should prepare a risk assessment report outlining how any identified risks
Procedures for the approval and monitoring of collaborative provision
31
will be managed and recommendations resolved to be
countersigned by the relevant authority (depending on the risk category) and sent together with completed paperwork to the Programme Development and Approval Committee for either: (a) approval to proceed to stage four
(b) conditional approval, with conditions to be satisfied before final approval is given or alternatively with conditions relating to the management of the partnership once final approval is given
(c) referral back to proposer with a request for additional information (d) reject proposal
Risk category: Low risk: a recommendation for approval is made by the Dean of
Faculty (Institute/School) or territorial Vice-Principal.
Medium risk: a recommendation for approval is made bythe