NOM-086-SEMARNAT-SENER-SCFI-2005 Especificaciones de los

Overview of Process

The process varies according to three factors: when the campus first informed

systemwide bodies of the proposed transfer, consolidation, or discontinuance (TCD), whether or not it has Universitywide implications, and whether the Divisional Senate is appropriately involved in review and approval process. If the proposed TCD action was included in the campus‘ Five-Year Planning Perspectives, if the Divisional Senate is appropriately involved in campus process, and if any Universitywide implications are satisfactorily being addressed, then the campus‘s decision is final and there is not any systemwide review.

However, either CCGA and/or Academic Affairs can request systemwide review if there are concerns that the Divisional Senate has not been appropriately involved and/or that Universitywide implications are not being addressed satisfactorily (both more likely if there is late announcement of the proposed TCD action). Once the proposal is submitted and accepted for systemwide review, it is simultaneously considered by the Provost (or designee), CPEC (if it requests it), UCEP (if CCGA requests it), and CCGA. If

systemwide review has been requested, then CCGA must approve the final plan for a TCD action and the President must approve implementation of it.

Details of Process for All Proposed TCD Actions

1. Ordinarily, a proposed transfer, consolidation, or discontinuance (TCD) of a graduate degree program or graduate group is included (listed and described) in a Five-Year Planning Perspectives that is submitted by the campus at least one year before the action is formally submitted for campus review. Occasionally, however, CCGA may learn of a proposed TCD by other means:

a. If the proposed action is approved by the Divisional Graduate Council, it is reported to CCGA members by the Divisional Graduate Council

representative, who sits on CCGA (usually the Graduate Council chair). b. Immediately before or at the time the proposed action is announced publicly

ordinarily have been included in the Five-Year Planning Perspectives to the Provost, the CCGA Chair and analyst, and the Academic Council Chair. 2. If the first formal campus description of the proposed action occurs as described in 1b

above, then the Provost immediately notifies individuals who would have learned of the proposed action via the usual Five-Year Planning Perspectives process.

3. Based on the 1- to 2-page description provided either in the Five-Year Planning Perspectives, or immediately before the proposed action becomes public, Academic Affairs notifies the campus of any concerns it has regarding potential Universitywide impacts and decides whether it wishes to review the TCD proposal after the

completed campus review. If the first notice is consistent with 1.b., then Academic Affairs responds to the campus within 30 days.

4. As soon as CCGA learns of the proposed action, it considers Universitywide implications and appropriate involvement of the Divisional Senate. CCGA conveys any questions or concerns in these two areas in writing to the Divisional Senate and/or campus administration, with copies to the Academic Council Chair and Provost. If the first notice to CCGA is consistent with 1.b., then CCGA responds to these matters within 30 days.

5. CCGA notifies the Provost, with a copy to the Academic Council Chair, whether or not it wishes to review the TCD proposal after it has completed campus review. Details of Process When Systemwide Review Is Not Required

6. If neither CCGA nor Academic Affairs requests a systemwide review, then on approval of the Divisional Senate and the campus administration, the Chancellor (or designee) notifies the Provost, the CCGA Chair and analyst, and the Academic Council Chair of the final TCD action. The campus decision is final, no systemwide review occurs, and the process ends here.

Details of Process When Systemwide Review Is Required

6. Upon approval of the Divisional Senate and the campus administration, the Chancellor (or designee) forwards the TCD proposal to CCGA with a copy to the Provost for systemwide review. The Provost informs the Chancellor (or designee) and provides guidance about what should be submitted for systemwide review, copying the CCGA Chair and analyst and the Academic Council Chair.

7. When actions involving graduate degree programs are likely to affect the functioning of associated undergraduate degree programs, CCGA refers the proposal to the UCEP Chair and analyst. UCEP reviews it, and the UCEP Chair notifies the CCGA Chair and analyst of its opinions.

8. CCGA completes its review of the proposal and reports its findings to the Provost, with a copy to the Academic Council Chair.

9. If CPEC has requested that it review the proposal, the Provost (or designee) arranges that the CPEC review runs simultaneously with CCGA‘s. CPEC reports its findings to the Provost (or designee).

10. If needed, the Provost works with the campus to resolve any Universitywide issues identified in reviews by Academic Affairs, CCGA, or CPEC. CCGA must approve the final resolution.

11. The Provost (or designee) notifies the campus, CCGA, and the Divisional Chair of final approval.

NOTE: If the graduate degree program uses a degree title (e.g., M.F.A.) that is the only one of its kind on the campus, then additional reviews and approvals may be needed (see Section II.C.).