CLAIM GUIDELINES IN CASE OF A FLOOD
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For the protection of you and your family, the following claim guidelines are provided by the National Flood Insurance Program (NFIP). If you are ever in doubt as to what action is needed, consult your insurance representative or call the NFIP toll-free at 1-800-638-6620 or on the TDD line at 1-800-447- 9487.
Know your insurance representative's name and telephone number. List them here for fast reference: Insurance Representative _________________________________
Representative's Phone Number ______________________________
__ Notify us or your insurance representative, in writing, as soon as possible after the flood. __ If you report to your insurance representative, remind him or her to assign the claim to an NFIP approvedclaims adjuster. The NFIP pays for the services of the independent claims adjuster assigned to your claim.
__ Determine the independent claims adjuster assigned to your claim and contact him or her if you have not been contacted within 24 hours after you reported the claim to your insurance representative.
__ As soon as possible, separate damaged property from undamaged property so that damage can be inspected and evaluated.
__ Discuss with the claims adjuster any need you may have for an advance or partial payment for your loss. __ To help the claims adjuster, try to take photographs of the outside of the premises showing the flooding and the damage and photographs of the inside of the premises showing the height of the water and the damaged property.
__ Place all account books, financial records, receipts, and other loss verification material in a safe place for examination and evaluation by the claims adjuster.
__ Work cooperatively and promptly with the claims adjuster to determine and document all claim items. Be prepared to advise the claims adjuster of the cause and responsible party(ies), if the flooding resulted from other than natural cause.
__ Make sure that the claims adjuster fully explains, and that you fully understand, all allowances and procedures for processing claim payments on the basis of your proof of loss. This policy requires you to send us detailed proof of loss within 60 days after the loss.
__ Any and all coverage problems and claim allowance restrictions must be communicated directly from the NFIP. Claims adjusters are not authorized to approve or deny claims; their job is to report to the NFIP on the elements of flood cause and damage.
At our option, we may accept an adjuster's report of the loss instead of your proof of loss. The adjuster's report will include information about your loss and the damages to your insured property. You must sign the adjuster's report. At our option, we may require you to swear to the report.
Claims
Insured's Responsibilities
In the event of loss, the insured is required to:
__ Give written notice of loss to the National Flood Insurance Program (NFIP) or the applicable WYO Company, as soon as practicable, using the NFIP Notice of Loss form or similar form; __ Exhibit all remains of the property, as required;
__ If requested, submit to an examination under oath, as required;
__ Provide evidence and documentation to substantiate the loss, as required; and
__ File a Proof of Loss within 60 days of the loss, unless this requirement is waived by the Federal Emergency Management Agency (FEMA).
The NFIP has a standard Proof of Loss form which the adjuster assigned to the loss may provide and assist the insured in completing. However, independent adjusters do not have the authority either to approve or to deny claims. Adjusters' recommendations for payment or denial are not binding on the NFIP or the WYO Company and are subject to approval and correction by the NFIP or the WYO Company staff.
The Proof of Loss form may be waived on claims for less than $7,500. In this case, the insured will be required to sign the NFIP Final Report form, which summarizes the loss and claim figures.
Agent Responsibilities
Producers may assign any NFIP Direct claim to an NFIP-approved independent adjuster except: __ When, in major flooding disasters, the Flood Insurance Claims Office (FICO) makes all assignments.
__ When an Adjuster Control Office is established.
__ When a Claims Coordinating Office (CCO) is established.
Failure to indicate the assigned adjuster on the loss notice, or assignment of an adjuster who is not authorized by the NFIP, will delay the adjustment process and may result in duplicate adjuster assignments.
When it appears that a situation is serious enough that a FICO may be necessary, the NFIP will notify producers and producer trade associations in the affected area (using the broadcast media and press releases) as soon as possible to hold their loss notices unassigned until further
instructions are received.
In the case of a WYO Company claim, the WYO Company's producer will follow the established procedures when assigning an adjuster.