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The schedule contains two columns for amounts to be transferred out of deferred revenue and into deferred capital contributions (DCC). Due to the implementation of DCC, Capital Deferred Revenues that have been used to purchase depreciable assets will be transferred to DCC.

Revenues used to purchase non-depreciable capital assets, i.e. land, will be transferred to revenue. When deferred revenue is used for its intended purpose and depreciable assets are not purchased, the amount will be transferred to revenue

As part of this change, two columns were added. Column 4 will be used to transfer amounts to DCC related to prior year expenditures and column 5 will be used to transfer amounts to DCC related to current year expenditures. These columns are only open in the Capital section, since transfers to DCC are not applicable for Operating amounts.

For column 5, boards will transfer deferred revenue to DCC based on the usage of the deferred revenue in the current year. The amount recorded in column 5 will coincide with the usage of deferred revenue that is entered in Schedule 3 (Capital Grants/Funding - Deferred Revenues, screens 5 and 6). Based on the expenditures reported and the available deferred revenue on Schedule 3, screen 2 and 3, the deferred revenue usage will be calculated and populated into Schedule 5.1, column 5 for Temporary Accommodation, School Condition Improvement, Retrofitting school space for child care, School Renewal, Minor TCA, School Generated Funds, Renewable Energy, Energy Efficient Schools, and Education Development Charges

For the Proceeds of Disposition (POD), boards will enter on Schedule 5.1, column 5 the amount transferred in-year to DCC related to spending on depreciable assets. The total of the two types of POD (School Buildings and Other) will equal the amount on Schedule 3, Screen 3, column 14, item 7.2. Similarly, for the usage of POD related to spending on non-depreciable items, boards will enter on Schedule 5.1, column 6 the amount transferred in-year to revenue. The total of the two types of POD (School Buildings and Other) will equal the amount on Schedule 3, Screen 3, column 14, item 7.1.

For all other capital deferred revenue, boards will enter on Schedule 5.1, column 5 the amount transferred in-year to DCC related to spending on depreciable assets. Specifically, this would be entered for Improved Access for Special Education, Other Specified Ministry of Education Grants, Other Specified Provincial Grants, Federal Government, Board Level Donations – Capital and Other Specified Third Party. The total of all the aforementioned capital deferred revenues used will equal the amount entered on Schedule 3, Screen 3, column 15, item 7.2. Similarly, for the usage of all other capital deferred revenue related to estimated spending on non-depreciable items, boards will enter on Schedule 5.1, column 6 the amount transferred in-year to revenue. This applies to Other Specified Provincial Grants, Federal Government, Board Level Donations – Capital and Other Specified Third Party. The total of the aforementioned capital deferred

revenues will equal the amount entered on Schedule 3, Screen 3, column 15, item 7.1. Column 4 is where boards will transfer amounts to DCC based on prior year eligible capital expenditures. In the current year, the board may receive a capital contribution. For example, the board may have received Proceeds of Disposition. The board is required to record the receipt in deferred revenue until the amount is spent on and allowable purchase, in this case, assume a school (recorded in column 2 of Schedule 5.1). The board, however, already built the school last year, in anticipation of receiving the POD. Therefore, the board already made an eligible capital expenditure in the prior year. That means that the board has already met the criteria of the capital deferred revenue based on its prior year spending. Because the criteria has been met, the amount will be transferred to DCC using column 4.

This is analogous to how the old Data Form A.3 used to work (it has been removed from EFIS since the functionality of column 4 replaces it). Data Form A.3 used to track Pupil

Accommodation Expenditures, both current and prior year that had not yet been paid for with the Pupil Accommodation Allocation or other sources. That is, it tracked the eligible expenditures that had not yet been paid for with capital contributions. If the board had an opening balance of eligible capital expenditures, and the board received a capital contribution in-year, the

contribution would go into deferred revenue, and then would immediately be removed from deferred revenue since the criteria had already been met.

It is no longer necessary to use Data Form A.3 to track eligible capital expenditures for which a capital contribution has not yet been received. This is because boards will now track the TCA and DCC balances. The TCA balance represents all of the past capital expenditures and DCC

represents all of the past capital contributions. The TCA less the DCC represents the portion of the capital expenditures that have not had a corresponding capital contribution. Therefore, the maximum amount that a board can enter in column 4 is the TCA balance less the DCC balance. The total at item 2.39 in column 4 cannot exceed the opening depreciable TCA net book value (recorded at Schedule 5.3, column 1, item 2.0) less the opening DCC balance (recorded at Schedule 5.3, column 1, item 2.3).

Relationships to Other Schedules:

 The total capital deferred revenue applied on Schedule 3, Capital Grants/Funding – Deferred Revenue, Screens 2 and Screen 3 must equal the amount of deferred revenue transferred to DCC in column 5 of Schedule 5.1 plus the amount of deferred revenue transferred to revenue in column 6 of Schedule 5.1. Details of specific line items are described above.

 The total at item 2.38 in column 4 cannot exceed the opening depreciable TCA net book value (recorded at Schedule 5.3, column 1, item 2.0) less the opening DCC balance (recorded at Schedule 5.3, column 1, item 2.3).

Schedule 5.2: Accounts Receivable Continuity – Government of Ontario –

Approved Capital

This schedule is used to track the boards’ account receivable from the Province and amounts of NPP allocation previously flowed to the boards by the Province for current and prior eligible capital expenditures.

Accounts Receivable Continuity – Government of Ontario – Approved Capital