3. Resultados de la Evaluación
3.2 OC1: Provincia X
Date Discussion With Summary
4/10 PMU3
Discussion of mobilisation issues including
substitution of Organisational Development Specialist and staffing schedule during inception.
Outcome of the inception period must be a high level of ownership by all stakeholders of the project’s capacity development plans – this needs to start with wide consultation and workshopping of the project team’s findings and recommendations
Discussion on ICT procurement packages:
• JICA package complete
• Korean package prepared, subject to project team’s review
• WB package subject to review of ICT Master Plan Project team requested to ensure that the Inception Report focuses on current capacity and a staged approach to reaching capacity targets.
Revised MBPI yet to be approved by RGC.
Interim project office arrangements are required until renovations are completed (around 4 weeks).
A Force Account strategy is required, based around a 5% divestment per year.
Roughtons (Component B2) is a key consultancy for the project team to work with.
Next World Bank Mission is planned for November.
15/10 HEC/RDCMU Mr Thou Samnang
Deputy Director Mr Prak Vanna
Survey Team Leader
Discussion on role of project and role of RDCMU.
Confirmation that RDCMU issues are identified in the Component B2 Inception Report.
Agreement to have joint inspection of WIM sites when Roughtons return.
Agreement to contact each other directly on specific issues relating to organisation, ICT & staffing.
15/10 Road Infrastructure Department Mr Nou Vathanak
Director
Phone discussion on the role of the project and the purpose of the initial meeting.
Agreement to meet on Mr Vathanak’s return from the Provinces
15/10 Dr Sok Mathoeung
Advisor to the Minister
Project team provided an outline of the project.
Discussed the experience of the consultant and project team, particularly VicRoads being a public sector agency.
Discussed the importance of consultation with all stakeholders.
Discussed the need to have the public and private sectors working together and capacity development in the private sector.
Date Discussion With Summary 18/10 Foreign Budget Management
Office, Department of Accounting
& Finance Ms. Hem Pholy
Deputy Director
Foreign Budget Management Office Staff
Discussion on role of project and role of ODA section within DAF.
Discussion on:
• responsibilities of ODA section
• system that is currently used, issues with using that system and the current ICT setup to support the system
• role of RAMP national financial management consultant, procedures developed by the consultant and issues of working with those procedures
• general capacity issues within ODA section and existing training plan
Agreement on follow-up discussions with ODA section regarding system, procedures & training plan Identified need to discuss capacity issues with other sections within DAF
25/10 HE, Dr Lim Sidenine Secretary of State
Introductory meeting with the Secretary of State and the project team
H.E. Sidenine mentioned that an ICT
Secretariat/Committee for MPWT is operational. And that a ICT strategy and plan exists for MPWT
The possibility of an ICT presentation to be delivered by the project team in an appropriate ICT Secretariat meeting was discussed
26/10 Finance & Budgets Office, Department of Accounting &
Finance
Mr Uk Chandara Deputy Director Mr Mak Doi
Finance & Budgets Office Ms Hem Pholy
Deputy Director
Foreign Budget Management Office Staff
Discussion on the general operations and ICT situation within the DAF Finance & Budgets Office (i.e. the management of RGC funds for MPWT) Discussion on:
• responsibilities of DAF F&B
• overview of the RGC financial management process including the usage of standard MS Excel templates to compile financial summary reports
• internal and external audit processes
• ICT equipment and current MPWT support situation
• possibility of eventually upgrading to a more sophisticated financial management system 26/10 Accounting and Finance
Department Mrs Im Sotha
Director
Introductory meeting with the Director Accounting &
Finance and the project team
Briefing on the ongoing discussions with the DAF Deputy Directors on MPWT Financial Management processes and systems/system development
Date Discussion With Summary 26/10 Personnel & Human Resource
Department Mr Seng Setha
Director
Introduction of the Project Team and outlined the terms of reference of the project.
Discussion on:
• role and responsibilities of Personnel & Human Resources Department
o Structure – Roles & Responsibilities PHRD o Structure – Roles & Responsibilities RID
• systems that are currently used, HRMIS, Payroll system
• reporting requirements including examples of HRD training plan, staffing plans, yearly training plan.
o PHRD Annual Action Plan 2010
• general capacity issues with the ministry and identification of any priorities that they are focussing on
Agreement on follow-up discussion with Mr Setha and Mr Pich, Deputy Director to respond to a series of questions the project team had identified.
27/10 Road Infrastructure Department Mr Nou Vaddhanak
Director Mr Sun Polin
Deputy Director Mr Chao Sopheak Phibal
Chief – Planning & Technical Office
Ms Sophanny
Deputy Chief - Road & Bridge Law & Cooperation Office
RID staff presented an overview of its role,
responsibilities, functions, strategies, action plans and programs. In particular the presentation highlighted:
• projects under RID implementation & management
• project implementation and management mechanism, including management & control system
• RID master plan for road development (2008-2023) & associated strategies (6)
• RID action plan
Discussed current and future road maintenance program planning
Discussed RID proposal for registration of contractors
& possible involvement of project team (for further discussion)
Discussed development of RID staff & RID organisational capacity development Discussed RID role in relation to DPWTs 27/10 ICT Working Group
Mr Samrangdy Namo
Deputy Director – PWRC
Initial discussion on the ICT Working Group and other MPWT ICT issues
Discussion on:
• working group members, matters typically discussed and frequency of meetings
• ongoing procurement process, equipment lists and current IT Office support arrangements
28/10 Heavy Equipment Centre Mr Phy Lyda
Director
Introduction of the Project Team and outlined the terms of reference of the project.
Discussion on:
• role and responsibilities of HEC
• current issues for HEC, including utilisation of equipment and staff
• overview of HEC operating model
Date Discussion With Summary 28/10 Charles Kendall & Partners
Ramasami Velu
International Procurement Specialist
Discussion of the Korean Trust Fund ICT equipment lists for procurement. Project team agreed to provide technical feedback where necessary on the
equipment specifications 28/10 Information Technology Office
Mr Ke Sopheak Chief
Discussion on the operations of the MPWT IT Office Discussion on:
• IT Office organisation, staffing and their roles, annual budget
• Current MPWT ICT support arrangements (and limitations/constraints of this)
28/10 Public Works Research Centre Mr Koun Bunthoeun
Director Mr Samrangdy Namo
Deputy Director Mr Kun Tot
Chief – Safeguards Office Mr Kong Sophal
Chief – Safeguards Office
Introduction of the Project Team and outlined the terms of reference of the project.
Discussion on:
• role and responsibilities of PWRC
• issues facing PWRC, including:
• status of technical standards & specifications (ex AusAID) & need to translate to Khmer and develop for smaller works
• status of staff working on RAMP (POC)
• staff training in road maintenance & planning
• extension of standards & specifications to railway, traffic & buildings
• guidelines for technical audit
• training in contract management, particularly dispute resolution under FIDIC
• capacity development for quality assurance (JICA consultants)
3/11 Heavy Equipment Centre Mr Phy Lyda
Director
The Director outlined the roles and functions of the Heavy Equipment Centre and its relationships with other departments within the MPWT.
Discussions were held regarding:
• Staffing and resources
• Management of the plant fleet
• Force Account unit capacity
• Allocation of projects between delivery units
• Potential for HEC to bid for works (eg RAMP maintenance and construction projects)
• Phased structure of payments for works
• Role of PEAC in overseeing project delivery 4/11 Road Infrastructure Department
Ms Sophanny
Deputy Chief – Road &
Bridge Law & Cooperation Office
Ms Sophanny outlined the current status of RID introduction of a contractor registration process (Prakas issued) and the potential for VicRoads consultants to assist in implementation action plan.
Other issues discussed included:
• The management of force account units ,and
• Interaction of RID with HEC
Date Discussion With Summary 4/11 Provincial Rural Improvements
Project (PRP) Mr Douk Narin Director
Mr Narin outlined the PRIP project and several initiatives undertaken within the project, including:
• Development of website providing information on contracts awarded, audit & progress reports and RID good governance framework
• The role and capacity of provinces and the limited opportunities for development of provincial staff
• Private sector capacity & development needs, particularly in the understanding of tender preparation and contract processes
• Adaptation and translation of specifications and guidelines (prepared by consultants in English) to Khmer language
• Staff development & training issues 4/11 Personnel & Human Resource
Department
Follow up meeting - seeking responses to questions that the project team had left with the Director.
Received documentation on:
• Training Action Plan for Central Ministry
• Staffing Plan for Ministry
• Training Needs Survey for Technical Staff in Provinces - Templates
Discussion on:
• Status of Council of Administrative Form initiatives
• Role, responsibilities and reporting lines in relation to Departments & Provinces
• HRD role in relation to other Projects ie, PRIP in RID and the institutionalisation of training.
Meetings have been scheduled to continue to seek further clarification.
4/11 HE Minister for Public Works &
Transport
VicRoads Team Leader provided an overview of VicRoads consultancy and approach.
HE the Minister then provided his perspective of several issues, including