3. RELACIÓN VIOLENCIA-BIPARTIDISMO
3.1. El papel funcional de la violencia
INVENTORIES.
4.13.1 (U) COMSEC Account Semiannual Inventory Report (SAIR) for Traditional (Manual) Accounts.
a. (U) Traditional COMSEC accounts reporting to COR will receive a preprinted SAIR.
If an SAIR is not forwarded to the account 6 months from the date of the last inventory performed, notify COR and the SAIR will be provided. Having received the SAIR, a 100%
physical inventory of the account's holdings must be performed as of the cutoff (preprinted) date of the report. The report will have a minimum of three pages.
(1) (U) The first page consists of the header, also known as the address page.
(2) (U) The account’s inventory listing as recorded by the COR will begin on the second page. Use this section of the preprinted report to conduct your inventory.
(3) (U) The last page of the report is the Certification/Correction page, commonly referred to as the C&C page. When an adjustment is required, the custodian must record the ADDITIONS or
DELETIONS on this page (see Figure 4-11) in alphanumerical sequence. Verify the account's IR Cards against the preprinted inventory and physical inventory.
(a) (U) ADDITIONS to the C&C page represent accountable (ALC 1 and ALC 2) COMSEC material received on or before the cut-off date of report, but were not listed on the SAIR by the COR.
(b) (U) DELETIONS to the C&C page represent accountable (ALC 1 and ALC 2) COMSEC material which are listed on the preprinted SAIR, but, as of the cut-off date of the report, are not accounted for due to destruction,
transfer, or non-receipt of material in-transit to your account.
(4) (U) After completing the 100% physical inventory and comparing the results to the SAIR and IR Cards, record all
inventory adjustments on the C&C page.
Forward one copy of the completed, signed, and dated C&C page to the COR. Place the second completed copy of the C&C page with a copy of the preprinted report in the account file.
The C&C page has two functions:
(a) (U) It is used to certify that a physical inventory was performed, and that the COMSEC Custodian has possession or control of all material listed on the SAIR.
(b) (U) The C&C page also provides the means of recording corrections to the preprinted inventory list and to certify the corrections represent the current inventory status of the account.
b. (U) All ADDITIONS and DELETIONS must be substantiated by SF 153 supporting documentation submitted with the C&C page to the COR. Also, make sure that all corrections to the C&C page are annotated in ink and initialed by both people signing the report.
c. (U) A completed, signed, and dated copy of the C&C page from the SAIR (with supporting documentation) will be mailed to the COR within 45 days of the cut-off date of the report. Reserve and National Guard accounts are allowed an additional 15 days to submit the C&C page. Delinquent reports are monitored and will be traced through command channels.
d. (U) The C&C page completion instructions are as follows (see Figure 4-11).
(1) (U) Additions. For material received on or before the preprinted cut-off date, enter the shipper's voucher number for all material received and attach a copy of the voucher to the C&C page.
However, if only a portion of the material listed on the shipper's voucher has been received, enter the material received individually on the C&C page as follows:
Type or Print the word “ADDITIONS.”
TB 380-41
Under ADDITIONS, enter the following information for each item:
(a) (U) SHORT TITLE.
(b) (U) EDITION (not required for equipment).
(c) (U) QUANTITY.
(d) (U) BEGINNING and ENDING serial numbers (must agree with quantity).
(e) (U) ALC assigned by the NSA.
(f) (U) REMARKS. Indicate the Shipper’s Voucher Number, Special Possession, etc.
(2) (U) Deletions. For material deleted before the preprinted cut-off inventory date, enter the outgoing voucher numbers and attach a copy of the vouchers to the C&C page. If only a portion of the material listed on the outgoing vouchers has been deleted, enter the deleted material individually on the C&C page as follows: Type or Print the word “DELETIONS.” Under
DELETIONS enter the following information for each item:
(a) (U) SHORT TITLE.
(b) (U) EDITION (not required for equipment).
(c) (U) QUANTITY.
(d) (U) BEGINNING and ENDING serial numbers (must agree with quantity).
(e) (U) ALC assigned by the NSA.
(f) (U) REMARKS. (Indicate the Outgoing Voucher Number (destruction, transfer, etc).
(g) (U) IN-TRANSIT MATERIA L.
Incoming material that has been shipped, but not received by the COMSEC account (referred to as Incoming In-transit Material) is
National Guard accounts are allowed an additional 15 days to submit the C&C page. If this material has not arrived by the cut-off date, enter the shipper's voucher number under “DELETIONS” on the C&C page, and state "not received"
in the “REMARKS” column (see Figure 4-11).
(3) (U) Summary. Following the last
“ADDITION” and/or “DELETION” entry, record the statement “NOTHING FOLLOWS.” If there were no
“ADDITIONS” or “DELETIONS,” record
“NOTHING FOLLOWS” immediately under the “Voucher Number or Short Title” line at the top of the page.
(U) Each line above the “NOTHING FOLLOWS” on a C&C page must be single-spaced.
(4) (U) Review of the CARP. As a final step in the SAIR administrative proc ess, the COMSEC Custodian will verify the current status of the account’s CARP (see paragraph 2-5). If there are no changes, the custodian will prepare a short statement to that effect on the C&C Page just below the “NOTHING FOLLOWS” entry (e.g., “I have reviewed the CARP for COMSEC Account
5AXXXX dated [date of last submission]
and certify that all data is current.”).
However, if the CARP requires
updating, it must be revised immediately and a copy provided to the COR with the completed inventory (see Figure 4-11).
(5) (U) Certification Signatures. Once the C&C page has been completed, the COMSEC Custodian and a witness will sign and date both copies of the C&C page. In the event the COMSEC Custodian is not available (absent due to emergency, etc.), the C&C page will be signed and dated by the Alternate COMSEC Custodian and a properly cleared witness. Upon return of the
COMSEC Custodian, the filed SAIR and C&C page will be reviewed for
TB 380-41
(6) (U) Certification of Verification for Traditional accounts. After processing the SAIR C&C page, and providing no
discrepancies exist, the COR will issue a Certification of Verification.
(U) Each line above the NOTHING FOLLOWS on a C&C page must be single-spaced.
Figure 4 -11. Preprinted Semiannual Inventory Report (SAIR) C&C Page
UNCLASSIFIEDManager: 5
CERTIFICATION/CORRECTION PAGE Account: 5D1234 RCS-AMC-877 SEMI ANNUAL INVENTORY REPORT Voucher Number or
Short Title Edition Quantity Beg Nr End Nr ALC Remarks ADDITIONS
USKAT 23 A 1 24 24 1 616600-9021-8802
DELETIONS
AKAT 54 C 2 37 38 1 NOTHING FOLLOWS
“I have reviewed the CARP for COMSEC Account 5D1234 Dated (date of last submission) and certify that all data is current.”
OR PROVIDE A CARP STATEMENT:
“A revised CARP for COMSEC Account 5D1234 is hereby provided to the COR IAW TB 380-41.
I HAVE INVENTORIED AND ASSUME I HAVE WITNESSED THE INVENTORY ACCOUNTABILITY FOR THE MATERIAL OF THE MATERIAL LISTED ON THIS LISTED ON THIS REPORT, AS REPORT, AS SUPPLEMENTED SUPPLEMENTED ABOVE. ABOVE.
(COMSEC CUSTODIAN SIGNATURE) (DATE) (WITNESS SIGNATURE ) (DATE ) Pete Michaud Larry Bryson
5 May 2003 5 May 2003
(TYPED NAME AND GRADE) (TYPED NAME AND GRADE) Pete Michaud, Larry Bryson,
CW5 CW3
REPORT 5D1234-0059-KPD DATE OF REPORT 05/05/03 PAGE 3 OF 3 PAGES
UNCLASSIFIED
TB 380-41
4.13.2 (U) COMSEC Account Semiannual Inventory Report (SAIR) for AKMS Accounts.
See Chapter 6 of this TB for instructions.
4.13.3 (U) COMSEC Account Change of Custodian Inventory Report (CCIR) for Traditional Accounts.
a. (U) It is the responsibility of the commander to select and appoint a new COMSEC Custodian (see paragraph 2.7.1.b for rank/grade restrictions) not later than 60 days prior to the departure of an incumbent custodian.
A CARP with original signature must be
provided to the COR. Alternate custodians may be changed whenever necessary and only an updated CARP is required.
b. (U) The outgoing COMSEC Custodian will request a printed Change of COMSEC Custodian Inventory Report (CCIR) by telephone, mail or e-mail from the COR (see Appendix F for POCs).
c. (U) Complete inventory reports of COMSEC account holdings are available by electronic means from the COR within one working day of the request. If the CCIR is requested to be transmitted electrically, a manually prepared C&C page must be prepared by the custodian and forwarded to the COR.
Electronic requests will be sent to the COR that has been designated to support the account (Fort Huachuca, AZ, or Lackland Air Force Base, TX). See Appendix F for a listing of COMSEC POCs.
d. (U) In extreme circumstances, such as the death or immediate permanent departure of the COMSEC Custodian, an SF 153 may be submitted by the account as a manual CCIR.
The SF 153 may also be used as a CCIR: if an account does not hold centrally accountable (ALC 1 or 2) material.
(1) (U) When the SF 153 is used as a CCIR, in block 1 of the form, mark
"other" and fill-in "CCIR." In block 4, enter the Julian date the CCIR was completed and “CUST.” In block 9, enter one of the following statements, as applicable.
(a) (U) "This is an Emergency CCIR due to (the new custodian must complete this statement explaining the
circumstances which justify the SF 153 CCIR submission to the COR).”
(b) (U) “This account holds no accountable ALC 1 or ALC 2 material.”
(2) (U) The Incoming COMSEC Custodian will sign the SF 153 in block 15, and the outgoing COMSEC Custodian will sign in block 16. In emergency situations when the outgoing custodian is not available to conduct a joint inventory with the new custodian, the commander will appoint a responsible, disinterested individual to assist the incoming custodian in conducting the inventory.
That person will sign block 16 certifying as to the accuracy of the inventory being reported to the COR. A CARP must be forwarded with the manual CCIR.
e. (U) Both the outgoing and incoming COMSEC Custodians will conduct a physical inventory of all ALC 1, 2 and 4 material. All accounts will report ALC 1 and 2 material to the COR. A record of ALC 4 material will be maintained locally. Inventoried ALC 1 and 2 materials will be verified against the preprinted inventory report received from the COR.
Changes will be reported on the C&C page.
f. (U) The C&C page will be completed in the same manner as the traditional SAIR C&C page, paragraph 4.13.1. However, the inventory will be worked to the date of signature.
g. (U) For a CCIR to be valid, the associated C&C page must be returned to the COR within 45 days from the date of the report (60 days for Reserves and National Guard). If it is not received within 45 days (or 60 days, as applicable), the COR will void the report. Upon verification/ reconciliation of the C&C page to the inventory report (providing no discrepancies exist), the COR will forward a Clearance of Former COMSEC Custodian memorandum or message to the COMSEC account.
TB 380-41
h. (U) The new custodian will not sign for any COMSEC material received by the account prior to his/her official appointment date, as specified in the new CARP. After the appointment date and signature of the CCIR C&C page, the new custodian assumes full responsibility for all material, the facility, and the account records, in their existing condition.
i. (U) The former custodian will NOT leave the organization until a Clearance of Former COMSEC Custodian memorandum has been received from the COR.
j. (U) If the commander allows the COMSEC Custodian to depart the unit prior to clearance from COR, the commander assumes personal responsibility for the COMSEC account and any accounting irregularities that may exist.
k. (U) A CCIR also serves as a SAIR. The next SAIR will be scheduled six months from the CCIR signature date.
4.13.4 (U) COMSEC Account Change of Custodian Inventory Report (CCIR) for AKMS Accounts. See Chapter 6 this of TB for
instructions.
4.13.5 (U) Inventory of ALC 4 COMSEC Material.
a. (U) All ALC 4 material will be locally inventoried annually and upon change of COMSEC Custodians (see Figures 12 and 4-13).
b. (U) The inventory date of ALC 4 material will be recorded by manual accounts on the IR Card. Instead of posting the inventory to the IR Card, an SF 153 may be used. The SF 153, if used, must be retained on file locally IAW AR 380-40, Appendix C. The signatures of the COMSEC Custodian and a witness are required on the SF 153 or IR Card, whichever is used, for the inventory of ALC 4 COMSEC material.
COMSEC AIDS ITEMS REGISTER (USING Unit) For use of this form, see TB 360-41; the proponent agency is AMC SHORT TITLE
KAM 220
NSN/MCN
58
LOCATION ALC
4
ACCOUNT NO
5DR901
SERIAL NUMBERS RECEIPT DISPOSITION
DESTRUCTION CERTIFICATION
DATE DATE
EDIT/REG
BEGIN END FROM SERIAL
TO
SERIAL
DEST/ISSUE DATE
1. CUSTODIAN 2. WITNESS
9165 1
A 2458 2460 5BE001 0025 2
9182 3
2459
(T)
5BE001 5030 3
CCIR 4
9287
2