PLANTAS ARQUITECTÓNICAS

You can change the graphical view according to your need and requirements.

For this purpose right click on the graph. The following Popup menu will be displayed containing the following options.

i. Format Plot Area ii. Format Data Series iii. Copy

iv. Chart Type v. Chart Options vi. Print

vii. Print Preview viii. Undo the changes 1. Format Plot Area

This option is very helpful in formatting the whole chart or graph. When you click on this option following screen will appear before you.

In the above view / option, you can change the style of line, colour of lines, width and filling of line. The border of line also can be changed.

Format Data Series

When we want to change the colour, border, pattern of bars then we right click on any bar and click on Format Data Series, following screen will appear on screen.

On this screen, tabs like Pattern, Axes, Error Bar, Data Labels, Options are very helpful in changing the colour, pattern, names, error messages, data labels on X axes, Y axes can be changed according to your requirement.

Format Data Series

When we click the above mentioned option, all columns containing the numeric data can be changed according to your requirement like the changing the colour, name and pattern.

Chart Type

There are different chart types which can be used for displaying the data in different shapes.

Following screen helps in choosing the type of graph.

Each chart type contains different view in chart subtype window.

Chart Option

When we select the option “Chart Option” from Popup menu the following screen will appear before us.

Changing, naming and customizing the screen and graph, labelling to data, axes, and legend can be handled through this window.

Print and Print Preview

Printing the graph and viewing its view before print can also be obtained through this option.

LAYOUT CUSTOMIZATION

Layout is drawing or sketch of a proposed printed piece. In plate making, a sheet indicating the settings for a step-and-repeat machine.

Hiding the column

In report, if you want to hide any column which is not in need, just apply right click on that column. Following screen will appear before you.

The Option “Hide” can be selected for hiding the column.

Tip: For multiple selection of column, you can use the “Shift” button from your keyboard.

Unhide the Column

For displaying the hide column, repeat the above mentioned procedure and then click “Show”

option. The following screen will appear.

In above window, the “Columns” pane contains the name of columns which are displayed in report whereas the “Column set” pane contains the columns field which are hiding. For

displaying, just select the column name from right pane and then press button. The column will be displayed.

Save Layout

When you have made a customize layout in which you have made your own subtotal, unnecessary columns are hide, then you can save this layout for using it next time on any different report of any year.

For this press the button from tool bar. The following screen will appear before you.

In Filed “Save Layout” give short name of layout and “Name” field give brief description of layout and select the option from “User Specific” and “Default setting” and press Enter button. The layout will be saved.

 Designation manual.

Budgeting – Designation Codes & Designations

 Search/ Find,

 Creation

 Deletion

Business Process Overview:

While entering the budget in SAP R/3 system against various posts, it is necessary to mention the designations. In NAM, each post has its unique designation code. This designation code consists of 4 alpha numeric characters. The first character is always alpha which represents the first alphabet of the designation and the remaining three characters are numeric which represents the serial number of the designation, for example, W097 for Water Management Officer.

Finding the Designation Code

While entering budget data through FD CURRENT / DEVELOPMENT BUDGET SCREEN (YPFD), for finding and entering the required designation e.g Private Secretary, Enter P* in the designation field and press the radio button or press “F4” button from your Keyboard.

The following screen will appear.

In the above screen, you can find your required designation. For this purpose, press button.

The following screen will appear before you.

Then press button.

The following screen will appear.

Double click or press enter button from the keyboard to send the required designation and code to the designation field in YPFD screen.

The following screen will appear.

Conclusion:

You can successfully find and enter the required designation code and designation.

Creation of Designation Code

For creation of new designation code and designation in SAP R/3 system, the transaction Code ZFD_DESIG will be enter for execution as shown below.

The table “Change view “FD Designations”: Overview” containing all the designation values will be appear before you in the following screen.

In this table, drag the vertical scroll to view the last designation code created in the required alpha series. Now for creating the new designation code, press the button on upper left corner of the screen. A fresh and empty screen will appear before you. Enter the required designation in “Desc” field and designation code with new serial number in “Desig” field and press button or press “Ctrl + S” button from your keyboard. The new designation code will be saved.

TIPS: While enter the fresh designation code, it is necessary to enter first Alpha character of designation and next a number containing three numeric characters which is next number of that block designation.

Conclusion:

You can successfully create new designation code and designation.

Deletion of Designation Code

To delete a incorrectly/ mistakenly/ erroneously created designation code and designation, In

ZFD_DESIG table, select the row of the designation with the mouse click and then press delete button from upper left tool bar buttons. The designation will be deleted. Now press button.

The data will be saved.

Conclusion:

You can successfully delete designation code and designation.

 Master Data upload

the format to upload data into SAP rather than manually enter following pattern of MS Excel will be used

 Project System (Annual Development Budgeting).

7. District Budget Training

Training on District Budget preparation was arranged by the “Director General Accounts Department” at Audit and Accounts Training Institute, Lahore was arranged during my internship period and the duration of the training was one week.

I was sent from my department to get trained. The training was based on how to manipulate SAP and what are the different ways to enter and upload data or budget on SAP. I did complete the training with a Grade A and was awarded certificate of completion.