Procedimiento a seguir ante la ocurrencia de Incendios

The role of REACH is to provide funding, technical assistance, and consultation to support implementation of the Project and to ensure appropriate monitoring and evaluation of the Project. REACH will:

6.1 Provide operational funds, support, and guidance for the administration, planning, implementation, and monitoring and evaluation of the Project. Total funding by REACH will not exceed the limitations delineated in Annex 1, and all expenditures and reimbursements will be in accordance with the Project Budget in Annex 1.

6.2 Provide a Finance Director in the New Delhi office, who will provide oversight of financial disbursements, monitoring of expenditures, and follow up on quarterly reporting in conjunction with the Grantees Internal Auditor. The details of the activities of the Finance Director are outlined in section 7.9.

6.3 Provide technical staff to support and assure that the Grantee: 1) develops a capacity building plan and receives adequate technical support.and inputs to effectively carry out project activities; 2) understands the expectations of the results framework and other monitoring and evaluation requirements; and 3) demonstrates sufficient skills in compliance with these requirements.

7.0 ADMINISTRATION AND FINANCE

7.1 The first Project year may be a partial year, depending on award date of the Grant. The ensuing Project year for the Grantee is divided into the following quarters:

Quarter 1: October 1, 2004 – December 31, 2004 Quarter 2: December 31 – March 31, 2005 Quarter 3: April 1 – June 30, 2005

Quarter 4: July 1 – September 30, 2005

7.2 Initial funding will be for the Grant award date through 30 September 2004 and the first Project quarter of October 1 – December 31 2004.

7.3 The Grantee will submit Quarterly Financial Statements (Annex 5) and Cash Requests for Funds (Annex 4) on the following dates:

● October 31, 2004: Quarterly Financial Statement for partial quarter period (Date of Grant Agreement – 30 September 2004) and Request for Additional Funds for Quarter 2.

● January 31, 2005: 1st Quarterly Financial Statement and Request for Additional Funds for Quarter 3.

● April 30, 2005: 2nd Quarterly Financial Statement and Request for Additional Funds for Quarter 4.

● July 30, 2005: 3rd Quarterly Financial Statement and Request for Additional Funds for Quarter 1 of Year 2 of Project.

● October 31, 2005: 4th Quarterly Financial Statement. ● November 30, 2005: Final Annual Financial Report.

7.4 Each Cash Request for Funds (Annex 4) should be based on quarterly budget estimates of anticipated expenditure levels.

It is the responsibility of Grantee to adjust quarterly budget estimates to match the flow of the advance to the actual expenditures (absorption). With every cash request, the Grantee must reconcile previous funds and demonstrate how these funds were spent across line items. If grant funds accumulate and are not being expended, REACH has the right to request the Grantee to reduce their request for the ensuing quarter.

7.5 A final Annual Financial Report (Annex 6) is required sixty (60) days after the close of each Project year.

7.6 Commencing in August 2005, and within 45 days of the end of Project year in 2005-2006, and 2006-2007 respectively, the progress of the Project and expenditure level of the current year’s obligation will be evaluated, and form the basis for determining the next year’s obligation. If the expenditure of funds for the current year determines that a budget revision for the following year is warranted, REACH will request the Grantee to submit a revised budget for approval prior to committing the following year’s grant obligation.

7.7 Upon receipt of the Final Annual Financial Report for the final year of the Project, the Grantee will remit any outstanding advance. Surplus funds held by the Grantee will be reconciled and immediately forwarded to REACH. Interest amounts may be used by the Grantee to offset reported bank charges or other project related administrative expenses. 7.8 Requests by the Grantee for approvals or to extend any due date (including reporting

requirements) must be submitted in writing to REACH not less than thirty (30) days prior to the due date and confirmed by a written amendment to this Grant Agreement.

7.9 The REACH Finance Director, based in New Delhi, will:

7.9.1 Make funds available electronically in India for advancing funds by demand draft for deposit into the Grantee’s interest bearing FCRA bank account.

7.9.2 Ensure timely reimbursement of all properly documented expenses incurred on behalf of the Project, provided the expenses are consistent with the agreed Budget in Annex 1.

7.9.3 Verify that charges to the Project are actual expenditures within the line-items and limits contained in the Budget and in accordance with applicable regulations of Annex 2 and 3.

7.9.4 Upon review and verification of the Cash Request for Funds (Annex 4) and the Quarterly Financial Statement (Annex 5), REACH will notify the Grantee of its approval of the statements via written communication and will remit payment to the Grantee. If the Grantee submits all forms at the specified deadline, REACH will remit payments one month prior to beginning of the quarter for which funds are requested.

7.10 The Grantee’s Financial Staff will:

7.10.1 Maintain a financial management system that provides for accurate, current, complete, and separate disclosure of financial information (income and expenses) of this Project.

7.10.2 Prepare and submit a quarterly report on Project provisional booking directly to REACH Finance, within thirty (30) days of the last day of the quarter being reported.

8.0. AUDIT

8.1 The Grantee must obtain an annual organization audit by an independent Certified Public Accountant, or appropriate counterpart. Additionally, REACH may require a Project audit during the life of the Grant if deemed necessary as referenced in Annex 2 (Mandatory Standard Provisions for Non-U.S. Nongovernmental Recipients, Clause 2—(d).

8.2 The Grantee must ensure that appropriate corrective action is taken within six (6) months if there are any audit findings related to the Project and must specify the contact person responsible for the corrective actions and the anticipated completion date.

8.3 Financial records, supporting documents, statistical records, and all other records pertinent to an award shall be retained for a period of three years from the date of submission of the final expenditure report.

9.0 ADDITIONTIONAL PROVISIONS

9.1 Mandatory Standard Provisions for Non-U.S. Non Governmental Recipients. Clauses 1, 2. 3. 4, 5, 6, 7, 8, 10, 11, 12, 13.

9.2 Required as Applicable Standard Provisions for Non-U.S. Non Governmental Recipients, Clauses 5, 6, 7, 8, 10, 18, 23, 24