Procedimiento para requisitos generales y responsabilidad de dirección

The personal computer can be secured without unauthorised persons having access to use it. The use of the personal computer could be personalised by the use of password. Except the right password is typed in, the computer cannot be used. In this case it means the user has to make the password personal. If not anybody that has the password can use it. To personalise the use of a personal computer, seek the advice of a computer engineer.

Apart from using the password to personalise the use of a personal computer, it could also be used to secure access to documents. In this case, anybody can have access to the computer but any anybody cannot have access to the documents that have password, except the person who has the password. To password a document, use the following method:

Stage one: Type the document

Stage two: Save the document. Do this:

Click on “Office Button” with your document opened.

From the dropped down menu

Click on “Save As”; from the dialog box that will appear select ‘Word Document’ or

‘Word Template’ or ‘Other Formats’ if you want to save on office 2007, but select ‘Word

97-2003’ when you want to save in Word 97-2003 version. A document saved in Word 2007cannotbeopenedwitha lower version of wordi.e.Word97-2003.Butifsavedina lowerversion(Word97-2003),thehigherversion(Word2007)canopenthedocument.

A click on any of the format except ‘Find add-ins for other file formats’ that may require other steps, a dialog box will open thus:

Now note the following:

The source name

What is unique in these arrows?

The source name – this is the source where you want your document to be saved. The source name in the above dialog box shows “Business Education” this means that the document is saved or is going to be saved under the folder named “Business Education”. To select an appropriate source name, click on the small sign like ‘v’ by the side i.e.

Then a dropped down menu will appear thus:

Select the desired source. The volume of what appears at the dropped down menu is dependent upon sources that have been created.

Another important aspect of the arrow is the “File name”. Type in the name in which you want the file to be saved, using the example on the dialog box above, the file name is

“Computer Application in Business” i.e. the name the document is saved with. A name must be given for identification, easy sorting and retrieval. Do not use a name you cannot easily retrieve your file with.

Then the “Tools”. Click on the black ‘v’ like shape at the bottom:

A dialog box will appear thus:

Click on “General Options”, and a dialog box will appear thus:

In the above dialog box, take a look at the directions of the three arrows:

In the first arrow in the box, type in the name you wish to use as the password e.g. kate. You must use a name you can easily remember, if not you may not be able to open your document. Also mind the ‘case’ of letters used i.e. upper case (capital letters - KATE), initial case (Kate) or lower case (small letters – kate). You would notice that though the name is the same, the way they are typed is not the same. It is the way the password is recorded at the initial stage that the computer would recognise when opening the document.

In the second arrow, type in the same password name, it will prompt an error if there is a difference.

Click on the small box where the third arrow is pointing to if you want your document to be ready only. What this means is that when the document is opened, you may not be able to effect any correction, but can only read. It is advisable not to click on the box, except when you want to make your document read only.

After this process, click on OK, and a dialog box will appear thus:

Re-enter the password in the space provided and click OK. The same box may come up again, re-enter the same password and click OK. Then click save at the main box underneath.

After this first saving, any other information added to the document would be saved by clicking on “save’ from the file menu or press “ctrl + s”.

To open a file that is having a password, a click on the document would produce a dialog box where the password would be typed in before it can open.