PROCESO DE EXPORTACIÓN A ESTADOS UNIDOS

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© SAP AG SCM540 6-16

Exercises

Unit: Entry and Acceptance of Performed Services

After completing this exercise, you will be able to: • Enter planned services

• Approve and release the service entry sheets

• Analyze purchase order history regarding service entry and acceptance.

• Use list displays and serviceanalyses

Enter performed services for repairs, maintenance and consultant services in a service entry sheet and partially accept them.

Service entry sheets exceeding EUR 2,000 are subject to a release procedure, meaning you need to accept other employees for them.

1-1 You created several purchase orders. The ordered services have been already performed. Create a service entry sheet for the purchase order 1 in the Optimized

Procurement unit (exercise 1-2). This order contains only planned services assigned to

cost center 4110.

1-1-1 Enter a short description for the service entry sheet and update (optional) the other text fields such as the External Number field. Which default for account assignment category appears? Can it be changed?

_________________________________________________________ 1-1-2 Transfer all services in the purchase order for the service selection.

Check the various quantity entries. Compare the value changes on the Values tab page. Can you increase the quantity above the order quantity?

_________________________________________________________

Your service provider carried out work over several days and will send separate invoices. Enter only part of the ordered services. Enter only half of the amount ordered for each service. Make sure that the total of the services performed does not exceed EUR 2,000.

1-1-3 Instead of using the account assignment data in the order, assign the first service to cost center 4220. Change the assigned cost center for your first service in the service overview.

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1-1-4 Find the Tax column and set the tax code to 0i (input tax for training 0%) if it is

not the default value.

1-1-5 Accept the service entry sheet (a separate release is not required for a total less than EUR 2,000). Note the traffic light color before and after acceptance. Do NOT execute a release if a release strategy for the service entry sheet is already active.

Save your service entry sheet and the acceptance. Write down the number of the first service entry sheet.

Number of service entry sheet 1: __________________

Add the information to your worksheet.

1-1-6 Copy the newly created service entry sheet and use it to invoice the second part of the work completed by the service provider.

Accept and save this service entry sheet. Write down the number this service entry sheet.

Number of service entry sheet 2: __________________

Add the information to your worksheet.

If the value of the service entry sheet exceeds EUR 2,000, it must be released before being accepted.

1-2 Check the updated entry sheets in the SAP system.

1-2-1 Display your service entry sheets. What color is the traffic light after you save the acceptance?

_________________________________________________________ 1-2-2 Analyze the purchase order history for this purchase order item. Which purchase order history categories are displayed? How many lines for the purchase order history category GR are displayed? Why?

_________________________________________________________ _________________________________________________________ _________________________________________________________

1-2-3 Display the purchase order 1 from the Optimized Procurement unit (exercise 1- 2). Is there information on entered quantities and orders for each service available?

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1-3 Ordered services have also been performed for purchase order 2 in the Optimized

Procurement unit (exercise 1-4-4). A service entry sheet needs to be created.

Transfer all services from the purchase order. The total of the performed services should exceed EUR 2,000.

Can you accept this service entry sheet?

_______________________________________________________________ Do NOT execute a release if a release strategy for the service entry sheet is already active.

Number of service entry sheet 3: ________________________ Add the information to your worksheet.

1-4 Release any entry sheets if they need approval by using collective release.

1-4-1 From the technical aspect you are responsible for the entry sheet release. Use code FA for a release and limit entry sheet selection by choosing only service entry sheets from your purchasing group.

1-4-2 You are the employee responsible for accounting. Release your purchasing group’s service entry sheets. Use release code KA.

1-5 View these reports:

1-5-1 TheList display for the use of services in purchasing document is used for

displaying purchasing documents in which these services are used.

1-5-2 The Planned/actual comparison report is for displaying the quantity and value

of ordered service lines, accepted services, and invoiced services. 1-5-3 List display for your service entry sheet status.

1-5-4 (Optional) Standard Analysis of your two suppliers T-K540A## and T- K540B## in the logistics information system for services. Display data as a graph. Choose key figures to display additional data.

1-6 (Optional) 60% of the planned services were performed for your purchase order in the

Services in Purchase Documents unit (exercise 2-5). Enter these services in an

additional service entry sheet. To select services, choose:

Entry sheet → Create → With Planned Services.

Check the individual services and quantities. Make sure that you have entered an outline that can only be displayed in Full Screen Services.

Accept these services.

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© SAP AG SCM540 6-19

Solutions

Unit: Entry and Acceptance of Services Performed

1-1 You have created several purchase orders. The ordered services have been already performed. Create a service entry sheet for purchase order 1 in the Optimized

Procurement unit (exercise 1-2). This purchase order contains only planned services

assigned to cost center 4110.

In the SAP Easy Access menu choose:

Logistics Materials Management Service Entry Sheet Maintain

Choose either Tree on/off to display the document overview (if it is not displayed) and choose your order by double-clicking the document overview, or choose icon

Other Document and enter the order number and then choose Continue. Choose Create Service Entry Sheet.

1-1-1 Enter a short description in the service entry sheet and update the other text fields, such as the External Number field (optional). Which account assignment category default is shown? Can it be changed?

Enter a short description in the service entry sheet describing the first part of the services performed.

You can also enter a number in the External Number field and long text describing the service location of the services and time period.

Account assignment category C (Cost center) is given as a default value. It cannot be changed.

1-1-2 Transfer all services in the purchase order.

Check the various quantities entered. Compare the value changes to the values on the Values tab page. Can you increase the quantity above the order quantity? Your service provider carried out the work over several days and will send separate invoices. Enter only part of the ordered services, not more than half of the ordered quantity for each service. Make sure that the total amount of services performed does not exceed EUR 2,000.

Choose icon Service Selection, choose from Purchase Order, and then choose Continue.

Select all purchase order services and choose icon Adopt Services.

Choose the Values tab page and view the net value including input tax, or the total value.