The 39 AM subjects, touched on in sections 2.1.1 and 2.1.3, mention that a group of international partners within the GFMAM have been working to- gether to arrive at a common definition and interpretation of the 39 subjects that form the core of the Asset Management Landscape (IAM 2014a, 15; GF- MAM 2014, 2).
An Anatomy of Asset Management Issue 2 July 2014
17 © Copyright The Institute of Asset Management 2014. All rights reserved.
Figure 6. The IAM Conceptual Model
Figure 7. The 39 Subjects of Asset Management
Strategy & Planning
Asset Management Decision-Making Asset Information Organisation & People Risk & Review Lifecycle Delivery Acquire Maintain Operate Dispose
Customers Legislation Investors Commercial Environment
Sc
ope of Asset Management
Organisational Strategic Plan
© Copyright 2014 Institute of Asset Management (www.theIAM.org/copyright)
The Asset Management Subject Groups are shown in the IAM conceptual model for Asset Management below.
These Subject Groups are split into the following 39 Subjects.
Figure 2.7: TheIAM conceptual model (Adapted from IAM (2014a, 17))
ceptual model linking the 39 subjects (see figure 2.8) to the six subject groups as seen in figure 2.7 (IAM, 2014a).
Group 1 - Strategy &
Planning
1. Asset Management Policy 2. Asset Management Strategy & Objectives
3. Demand Analysis 4. Strategic Planning 5. Asset Management Planning
Group 3 - Life Cycle Delivery 11. Technical Standards & legislation 12. Asset Creation & Acquisition 13. Systems Engineering 14. Configuration Management 15. Maintenance Delivery 16. Reliability Engineering 17. Asset Operations 18. Resource Management
19. Shutdown & Outage Management 20. Fault & Incident Response 21. Asset Decommissioning & Disposal Group 4 - Asset Information 22. Asset Information Strategy 23. Asset Information Standards 24. Asset Information System 25. Data & Information Management Group 2 - Asset Management
Decision making
6. Capital Investment Decision-Making 7. Operations Maintenance Decision- Making
8. Lifecycle Value Realisation 9. Resourcing Strategy
10. Shutdown & Outage Strategy
Group 5 – Organisation &
People
26. Procurement & Supply Chain Management
27. Asset Management Leadership 28. Organisational Structure 29. Organisational Culture 30. Competence Management
Group 6 – Risk & Review 31. Risk Asset Management 32. Contingency Planning & Resilience Analysis
33. Sustainable Development 34. Management of Change 35. Asset Performance 36. Asset Performance & Health Monitoring
37. Management Review, Audit & Assurance
38. Asset Costing & Valuation 39. Stakeholder Engagement
Figure 2.8: 39 Asset management subjects (Adapted from IAM (2014a))
A critical aspect to understand is that the entire scope of AM is intended to be encapsulated within the 39 subjects. Any person intending to become a competent person within the field of AM will need to understand the entire breadth of all the 39 subjects in addition to expert knowledge in any one of the subjects (IAM, 2014a, 15).
The six groups (as seen in figure2.8) that span the 39 subjects are: • Strategy and Planning
• Asset Management Decision Making • Life-Cycle Activities
• Asset Information Maintenance • Organisation and People
• Risk and Review
TheAMsubject related to each group can also be seen in figure2.8. TheAM
subjects are a detailed representation of the four AM fundamentals discussed in section 2.1.2 as per the ISO 55000 standard (International Standards Or- ganisation, 2014a, 3). TheAM subjects are elaborated on in the IAM (2014a)
in their publication Asset Management – An Anatomy as well as the GFMAM (2014) Asset Management Landscape Second Edition.
According to Edwards and Lloyd (2010, 3) many of the 39 subjects are not new, but the integration of the 39 subjects is what AM aims to achieve. Prudent and effective AM is when all the AM subjects are aligned towards to the overall business objectives and strategy. This alignment is typically referred to as the “Line-of-Sight” stretching from policy and strategy right down to LCdelivery activities (Edwards and Lloyd, 2010, 3). The conceptual model developed by the IAM, as seen in figure 2.7, attempts to integrate the 39 subjects and align them to the OSP which is dependent on stakeholder requirements. The GFMAM subjects applicable to the study are identified and summarised in appendix A.
The 39 subjects that are regarded as relevant to the study are outlined in appendix A. The following section will review the six subject groups to understand their focus within the AMBOK.
2.1.4.1 Strategy and Planning
As mentioned in section 2.1.3.6, the Strategy and Planning group within the Asset Management Landscape 39 subjects contains the coreAM activities required to establish AM within an organisation (GFMAM 2014; IAM 2014a, 19). The elements subjects within this group are (GFMAM 2014; IAM 2014a, 19):
• Asset Management Policy
• Asset Management Strategy and Objectives • Demand Analysis
• Strategic Planning
• Asset Management Planning
According to Simmons (2000) there is a need for any business to understand the market it operates in and the resources that are available. Understanding this will enable business to make informed decisions regarding where resources should be focused. Therefore the ISO 55000 standard is very explicit on the requirement to consider internal and external contexts when reviewing itsAMS
(International Standards Organisation, 2014a, 7).
Stakeholder consideration also plays a significant role in determining organ- isation objectives and decision making (International Standards Organisation, 2014a, 7). Wheelhouse, P. [Online] (2009, 15) states that all stakeholders have an interest in the reliable and optimal performance of plant and equipment while maintaining a balance between other factors such as costs and safety.
Strategy and Planning are core elements required when establishing AM
within any organisation (IAM, 2014a, 19). There are core AM activities that an organisation needs to undertake to develop and implement AM, while con- sidering the business and organisational objectives. TheAMstrategy needs to (IAM, 2014a, 19):
• record how the organisations objectives will be converted into AM ob- jectives;
• establish the approach for developingAM plans; and
• and provide a clear guideline of how how theAMSwill support obtaining the AM objectives.
Strategy and Planning also creates the framework for AM and provides the
Line-of-Sight for ground personnel to trace their daily activities all the way
back to the OSP through plans, objectives and strategies (IAM, 2014a, 14). Keeping the AMpolicy relevant requires continuous development, consistency in the OSP, risk management practices, compliance to laws and regulations, and appropriateness to the nature and scale of the organisation (IAM, 2014a, 14).
AMPs should also provide clarity on how the organisation will utilise as- sets to achieve AM objectives while considering time-scale and the ALCsuch as acquisition, maintenance, operation and disposal. Furthermore, Strategy and Planning should also consider the current and future requirements from the assets and how these can be delivered over the ALC. AM strategies and objectives are often considered over the lifetime of the asset which could be over 50 years in the case of large infrastructure projects. Integrating Strategy and Planning activities with Asset Management Decision-Making activities is thus important to consider long-term uncertainties. The operating envi- ronment could change due to factors like legislation, required level of service, deteriorating equipment, technology advances, and their impact needs to be understood from a risk, cost and level of service perspective (IAM, 2014a, 19). The AM strategy should be geared towards long term-considerations for the management of physical assets. The AM strategy should also provide guidance regarding the long-term maintenance and investment plans that will inform resourcing required to deliver consistent outcomes. The AMS needs to be considered in parallel and should also be able to consistently deliver the required AM objectives and plans.
Starting the development and following through to the review of AMPs, the organisation should consider who will be responsible, who needs to read the information, what these persons need to know, the asset environment and interdependencies, current condition and performance, and future intended outcomes and the funding and resources that are available (International Stan-
dards Organisation, 2014c, 11). According to Burns (2010) AM strategy is a three-stage decision-making process:
1. Where does the organisation want to go? The organisational focus should be on vision and values in a long-term perspective. Organisational goals will be proven against future scenarios and consequences in search of the best-suited vision.
2. How does the organisation get there? This stage is about creating struc- ture. Creating structure where all the organisational elements work in harmony towards a common vision is important. Activities should be dictated by decision making.
3. How is the organisation doing? This requires continuous monitoring of outcomes and realignment with values if required with a long-term focus. The top management of the organisation needs to determine the overall goals and strategy and direct the activities of ground personnel.
Woodhouse (2010) states that in creating theLine-of-Sightwithin an organ- isation there should be clear understanding why activities are undertaken and that it is insufficient simply to document what needs to be done. Taking this approach provides stakeholders with a clear understanding of reasons and con- sequences for taking or neglecting to take action. Having good alignment also creates the opportunity for ground personnel to use their valuable experience to contribute to the overall planning process (Woodhouse, 2010).
2.1.4.2 Asset Management Decision-Making
The Asset Management Decision-Making group within the Asset Management Landscape 39 subjects can assist in the analysis of selecting the optimal combi- nation of activities required to achieve specific objectives. The elements within this group are (GFMAM 2014; IAM 2014a, 26):
• Capital Investment Decision Making
• Operations and Maintenance Decision Making • Life-Cycle Value Realisation
• Resourcing Strategy
• Shutdowns and Outage Strategy
Organisations have experienced a significant change in the global economic climate over the years, which has often led to cost cutting and downsizing as an approach to remaining in business. However, Burns (2010) does not consider cost cutting as the best strategy and challenges managers to lever- age increased effectiveness as opposed to reducing cost. The author further notes that emphasis should be placed on more strategic spending as opposed
to less spending, while considering the future operational environment and potential new products. Business, processes and technology are continuously changing and the future is increasingly diverging from being a reflection of the past (Frankel, 2008a, 13). This trend requires that organisations are able to effectively manage change and Frankel (2008b, 12) proposes key factors and organisation needs to consider when trying to plan for the future:
• development in technology and internally used technology; • underlying economic markets;
• capability and state of competitors; • capability and state of the organisation; • competitiveness of processes and products;
• organisational resources related to manpower, competency, finances, tech- nical and other needs;
• resources of competitors;
• internal and external threats to the organisation; • cross impact; and
• external developments on the political, regulatory and non-technical front.
Frankel (2008b, 12) further provides characteristics of good AM decision- making:
• There is a clear understanding of who is responsible for what.
• There is a good understanding of the decisions that enable the organisa- tion to operate effectively.
• There are well-defined precision trees.
• There is respect for the opinions of others irrespective of where they fall within the hierarchy.
Considerations for whole-life management
The concept of whole-life management represents the shift away from pro- curement based on the lowest price towards procurement considering the “op- timum trade-off that can be achieved between social, environmental and eco- nomic objectives” (Lloyd, 2010, xiii). Approaching AM from this perspec- tive should be a natural part of AM decision-making for long-term decisions. Analysing the risks and costs starting at inception all the way to the disposal of an asset can mitigate the risk of choosing the most costly option. GoodAM
should therefore consider all the costs associated with an asset over and above the acquisition cost such as O&M, training, etc. Considering this approach will create economic benefits and facilitate the process of justifying strategic organisation plans facing multiple stakeholders with competing objectives. Us- ing techniques such as FMEA, RCM and Risk Based Inspections, managers could gain an understanding of how different activities have an impact on
costs over different time horizons (IAM, 2014a, 28). According to Edwards and Lloyd (2010) an organisation could realise reductions of up to 30% in Op-
erational Expenditure (OPEX) should risk-based techniques be used in AM
decision-making.
Fostering whole life management also engages employees to think in the long term when faced with decisions and consider the value derived from assets op- posed to their costs (Hawkins, B. [Online], 2013). One of the challenges that face whole-life management is the annual cyclic nature of the budgeting pro- cess, performance reporting and planning within organisations, which creates internal conflict regarding funds, and different departments often working in silos (Edwards and Lloyd, 2010, 212).
Life Cycle Cost analysis
LCC analysis attempts to ensure that all relevant costs are identified and that costs incurred throughout the life of the asset are considered through key stages such as planning, budgeting and acquisition (Hastings, 2010, 198).
LCCis an optimisation method used to identify cumulative costs of competing options in order to make the most appropriate economic decisions. Using templates to determine whole-life cost optimum renewal points and what the associated cumulative costs are can be useful.
Undertaking a LCC analysis has a more significant purpose than mere cost control, but serves as a key planning tool to enable optimised decision-making. The best results of anLCCanalysis are achieved during the planning stage of a system. Edwards and Lloyd (2010) notes that the ability to influence the total costs over the LC decreases over time. The author further states that 80% of the complete LC costs are incurred during the O&M phase and already committed during the design stage. An example is highlighted by Pilling (2010) who notes that Network Rail obtained significant positive results from introducing a formalised AM approach and saving 178 million British Pounds (8% of annual O&M budget) between 2007 and 2008. LCC analysis provides organisations with the opportunity to understand the need forO&Mand select competing options that will provide the most efficient LCC. Furthermore, it should be understood that LCC only considers economic factors and does not consider other factors such as risk (Markeset and Kumar, 2000).
2.1.4.3 Life Cycle Delivery
The previous section on Asset Management Decision-Making considered trade- offs that need to be made byAsset Managers. The Asset Management Life Cy- cle, however, is the area where the majority of the expenditure is incurred and offers many opportunities to introduce efficiencies by using good AM (IAM, 2014a, 35). The elements within this group are (GFMAM 2014; IAM 2014a,
35):
• Technical Standards and Legislation Decision-Making • Asset Creation and Acquisition
• Systems Engineering • Configuration Management • Maintenance Delivery • Reliability Engineering • Asset Operations • Resource Management
• Shutdowns and Outage Management • Fault and Incident Response
• Asset Decommissioning and Disposal
The various LC stages are discussed in section 2.1.3.2 and the activities within each of these LC stages should not be considered in isolation. There should be a key understanding of what resources are required during each stage of the LC and as an example maintenance considerations should be incorporated during the design stage to understand the implications (IAM, 2011, 35).
Reliability Engineering
Reliability engineering should be a continuous process that should be preva- lent in all LC stages to optimise costs. Reliability engineering aims to en- sure that assets are able to meet their requirements by identifying reliability challenges early and applying mitigating steps. Common tools used by reli- ability engineering is the Failure Mode and Effects and Criticality Analysis
(FMECA). However, reliability engineering does not provide reasons for why
failures occur, but identifies which failures might occur and on what systems. The discipline of reliability engineering is also well established (GFMAM 2014, 28; IAM 2014a, 42).
Holistic Thinking
Engineers will always aim to derive value for stakeholders, butAMengineers think differently about how to achieve this. The discipline ofAMrequires that there is alignment between the overallOSPand all technical and financial deci- sions, plans and activities. The alignment requires that compartmentalisation of different aspects, like mechanical, electrical, construction and environmen- tal, needs to be broken down and a more holistic view needs to be taken.
Lloyd (2010, xiii) states thatAM is representative of an approach that man- aged the whole life of assets and incorporates decisions within a framework that focuses on attaining organisational goals.
• What are the most critical assets and processes?
• What needs to be known, and how should this information be captured and distributed?
Lloyd (2010, xiv) also states that the holistic thinking as opposed to com- partmentalised thinking will aim to:
• incur less cost but gain more value; • manage risk opposed to resources; • use systems Engineering;
• consider entire systems and not only their parts; • ensure stakeholders understand the decisions made; • offer a whole-life perspective; and
• provide a common understanding.
According to Parnell et al. (2011), traditional engineers embraced systems and applied laws while engineers that practise AM challenge these systems and applied laws. There is a shift from considering outcomes, to considering systems. Woodhouse (2010, 31) consider the net output of all systems and processes working together, which is representative of the asset performance.
Maintenance
Maintenance is often referred to asAM, but the definition of an asset creates the understanding than an asset is more than just equipment and AM entails more than just maintenance. Maintenance is, however, an important part of
AM with maintenance being increasingly recognised as making a significant contribution the success of an organisation. Maintenance is increasingly being regarded as a method to optimise the useful life of assets while ensuring en- vironmental safety (Ferreira, L.A. [Online], 2012). The author further argues that in this complex and competitive business world the only way improve return on investments (ROI) is to improve on the return on assets (ROA). As an example, the asset base of a manufacturing organisation is large and AM
should be a priority with a clear maintenance strategy to ensure asset perfor- mance and costs over the LC. According to the IAM (2014a, 40) maintenance activities can be divided into three different groups, namely inspection, testing and monitoring; PM; and CM. Ageing equipment is often only managed using
CM, which is not prudent practice. Hastings (2015, 17) refers to “The Asset Death Spiral” where ageing equipment is neglected in terms of resources and maintenance, often resulting in operational disaster. This is a clear example of not following a whole-life approach.
2.1.4.4 Asset Information
Asset-intensive organisations rely on data coming from assets, information and knowledge as enabling tools when undertaking strategic AM and operational
activities. The asset information group considers these requirements. The elements within this group are: (GFMAM 2014; IAM 2014a, 47):
• Asset Information Strategy • Asset Information Management • Asset Information Systems • Data and Information
Data and information can be improved by following management approaches described by an Asset Information Strategy (AIS). The activities defined in this strategy set out how an organisational asset information meets current and future needs. Contextualising this in terms of AM, information would in- clude an asset inventory or register; asset and asset system attributes; logical groupings of systems or equipment; safety information; historical data; oper- ational data; and technical documents. Other key elements to consider are asset types; metadata; data attributes; intervention data and unstructured data (IAM, 2014a, 49).
Information flow is increasing playing a key part in day-to-day business deci- sions and adds value (Frankel, 2008a, 25). The efficient relay and information is an essential part of modern management. The continuous flow of informa- tion enables bridging the many layers of management and establishing a flat structure where employees have more responsibility to make decisions. Fur- thermore, staff are regarded as intellectual capital, and not just a work force, who are capable of participating and cooperating within the defined bound-