The Parking Division is responsible for the oversight of maintenance and operations of the Town’s parking equipment and facilities including parking lots, revenue collection, facility maintenance, equipment acquisition and repair, resolving of customer issues, lease agreements, coordinating and administering parking permits, adjudication of issued citations, and managing and coordinating daily activities of parking enforcement personnel. As a division of the Public Works Department and under the direction of the Public Works Director/Town Engineer, the Parking Division oversees the work of contractors, vendors, and consultants and occasionally supervises Town technical, clerical and maintenance staff. The Parking Division also coordinates activities with other Town departments and local businesses and acts as a liaison to the public, business owners, boards and Town Council regarding parking related issues.
ACTIVITY DESCRIPTION
PERSONNEL
OVERTIME - REGULAR FULL-TIME - Provides funds for overtime of enforcement personnel.
WAGES - REGULAR FULL-TIME - Provides for the Public Works Director/Town Engineer (6%), Parking Manager (50%) and (1) full-time (32 hrs/wk) Parking Enforcement Officer.
WAGES - PART-Time - Provides funding for (1) Parking Enforcement Officer for 1,248 hours.
CAR ALLOWANCE - Provides for 8% of the funds for the use of the Public Works Director's private vehicle on Town business.
COMPENSATED ABSENCES - For this enterprise fund, the account will incur the liability of the unused portion of vacation and sick time in accordance with the accounting rules for enterprise funds.
DEFERRED COMP/RHS - Deferred compensation and Retirement Health Savings (RHS) provided as negotiated by employee groups.
WAGES - TEMPORARY/SEASONAL - Provides funding to conduct quarterly parking utilization surveys in the Downtown Parking District.
2013-2014 Annual Operating Budget Public Works
EDUCATION and TRAINING – Provides for ongoing training for Parking Manager and Parking Enforcement Officers.
CLOTHING and UNIFORMS - Provides funding for uniforms for parking division staff as needed.
SUPPLIES and SERVICES
PROFESSIONAL SERVICES - SNOW REMOVAL & MAINT. -This account provides for contracted snow removal and off-haul in the Downtown Parking District, and hand-shoveling snow from around the meters. The 3-year snow removal contract with Ruppert, Inc. will expire in June 2015.
ADMINISTRATIVE OVERHEAD - Provides funding to reimburse the general fund for Parking related administrative overhead costs. This charge is necessary to properly reflect the costs of the Parking Division, which is being operated as an enterprise fund.
UNIFORM DRY CLEANING - Provides for employee uniform cleaning.
PRINTING - Provides for printing costs related to Parking District operations.
REPAIRS & MAINTENANCE - ENFORCEMENT EQUIPMENT - Provides for the repair costs for mobile radio units and citation writing equipment.
GENERAL SUPPLIES - Provides for office expenses including paper, printer toner, miscellaneous office supplies, and the shared expense of other Town-wide office supplies allocated to the Parking Division.
ADVERTISING – Provides for advertisements in the newspaper, parking magazines, etc.
regarding professional services contracts, construction bids, etc.
MEMBERSHIPS and DUES - Provides for annual membership dues for professional parking associations.
POSTAGE, FREIGHT and DELIVERY - Provides for anticipated postage/mailing costs for Parking District operations.
PROFESSIONAL SERVICES – CONTRACT - This account provides for paper shredding service with SHRED-IT.
PHOTOCOPYING – Allocation of monthly maintenance contract costs.
PERMITS, LICENSES and FEES – Provides for fees to Nevada County for Paid Parking Citations as required by State Law.
SOFTWARE SERVICES AND SUPPLIES - Provides for meter communication fees to CALE ($12,180) and the service contract for the citation management program with Velosum ($3,600).
Public Works
REPAIRS & MAINT. - METERS - Provides for routine maintenance and unscheduled repair of parking meters.
UTILITIES - Provides for safety lighting in the Fire Station and Beacon parking lots.
TELEPHONE - Provides for costs based upon allocation of base and long distance charges, allocation of Optical Fiber Network required for internet connection and other annual phone charges for the Cisco phone system. Also includes modem fees, data line, and long distance charges related to customer call-backs, and three cell phones that are used to communicate with Parking Division personnel when away from Town Hall.
PUBLICATIONS - This account provides for parking magazine subscriptions and resource books/materials required for the Parking Manager and Parking Enforcement Officers to perform required duties.
TOWN SERVICES- MAINTENANCE - This account provides for maintenance of parking areas in the Downtown Parking District, including sweeping, striping, slurry seal, paving and signage installation by the Town's Public Works Department.
CREDIT CARD FEES - Provides for credit card processing fees associated with meter parking fees and citation payments.
MARKETING/PUBLIC RELATIONS -This account provides for public outreach and
marketing of the Downtown Parking District and partnership programs (such as tokens) with the Truckee Downtown Merchants Association.
REPAIRS & MAINT. OFFICE EQUIPMENT - Provides for routine maintenance and unscheduled repair of office equipment.
SUPPLIES - METER, SIGNS, ENFORCEMENT - Provides for meter receipt paper, citation paper, meter cleaning supplies, meter spare parts, employee permits, instructional decals, and signage.
BANK FEES - Bank charges associated with the armored car service that picks up the coin deposit from the Town.
TOWN SERVICES - SNOW REMOVAL - This account provides for snow removal and off-haul in the Downtown Parking District by the Town of Truckee's Public Works Department.
SUPPLIES and SERVICES (cont'd)
2013-2014 Annual Operating Budget Public Works
5-36
TOWN OF TRUCKEE
2013/14 ANNUAL BUDGET DETAIL PARKING FUND
BUDGET
6910 $ 1,240
6920 $ 350
6970 $ 50
6976 $ 493
7010 $ 87,548
7050 $ 15,538
BUDGET
8010 $ 11,200
VEHICLES - FUEL - Provides for fuel expenses for one Parking vehicle.
VEHICLES & EQUIP. - REPAIR & MAINT. - Provides for maintenance and unscheduled repair of the parking enforcement vehicle by outside vendors; includes car washing.
SUPPLIES and SERVICES (cont'd)
LEASEHOLD IMPROVEMENTS - Provides funding for asphalt sealing of the Jackass Ridge, Fire Station, Depot, Beacon, and Jax Diner parking lots.
LAND LEASES – Provides for the annual lease payments to private off-street parking lot areas, including the Fire Station lot, Beacon lot, and Loading Dock lot.
VEHICLES - MILEAGE - Provides for use of private vehicles on Town business.
FLEET MAINTENANCE ALLOCATION - Provides for allocation of vehicle maintenance costs provided by the Fleet Department.
RENT- OFFICE SPACE – Provides for the Parking Division's lease of Town Hall office space.
CAPITAL OUTLAY
Facilities Management
2013/14 EXPENDITURES BUDGET
Fund 01 - General TOWN OF TRUCKEE
Department 05 - Facilities FACILITIES
2013-2014 Annual Operating Budget Facilities Management
6-2
2013/14 EXPENDITURES BUDGET
Fund 01 - General TOWN OF TRUCKEE
Department 05 - Facilities FACILITIES
Facilities Management
2013/14 EXPENDITURES BUDGET
Fund 01 - General TOWN OF TRUCKEE
Department 05 - Facilities FACILITIES
Division xx - Facilities
11/12 12/13 12/13 13/14
OBJECT
CODE ACTUAL AMENDED
BUDGET ESTIMATED
ACTUAL PROPOSED
BUDGET % CHG BUD
TO EA % CHG BUD TO BUD CAPITAL OUTLAY
01 GENERAL
8034 Fleet Replacement Fund 11,000 11,000 11,000 11,000 0.00% 0.00%
8035 Machinery and Equipment 3,470 - - - 0.00% #DIV/0!
Subtotal General 14,470 11,000 11,000 11,000 0.00% 0.00%
Total Capital Outlay 14,470 11,000 11,000 11,000 0.00% 0.00%
TOTAL 908,924 1,050,969 956,538 1,171,074 22.43% 11.43%
2013-2014 Annual Operating Budget Facilities Management
6-4