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The College has promulgated regulations dealing with voluntary student leaves, and has procedures for involuntary leaves due to academic difficulty or as a disciplinary sanction. The College also may face a situation with a student where the College has reached a determination that a student should be placed on a leave due to health and safety concerns for the student. Under these circumstances, the College reserves the right to place a student on an involuntary leave of absence from the student’s academic program of study when the student is not able or willing to take a voluntary leave and the College has made a reasonable determination that the student poses a direct threat to the health and/or safety of self and others.2

The US Department of Education Guidelines that form the basis for involuntary leave policies recommend a process for a college to follow that includes:

 An individualized and objective assessment of the student’s ability to participate safely in the College’s program, based on a reasonable medical judgment;  An assessment that there is a high probability of substantial harm for the student

and/or others and not merely a slightly increased, remote or speculative risk;  The assessment should identify the nature, duration and severity of the risk, the

probability of occurrence of a threatening injury and whether reasonable modifications could mitigate the risk;

 The determination should take into consideration the observed conduct, actions and statements of the student and not mere belief or knowledge that the student has a disabling condition; and

 The process should act as a guard against adverse action based on unfounded fears, stereotypes and prejudices.

Where the College believes that an involuntary leave is to be considered, the Dean of Student Services will identify a team of professionals to make a reasoned determination. Included on that decision-making team will be a medical or mental health professional. The student will be informed of the College’s concerns and the decision to consider an involuntary leave, and, to the extent feasible, the student will be given a copy of the College’s policy and his or her rights will be explained.

A student under consideration for an involuntary leave will be asked to provide relevant medical and/or psychological information from the student’s personal health care provider and will be given a required medical and/or psychological evaluation by the College, or a designee of the

2_{Involuntary withdrawal under this policy is not intended to be used in place of the disciplinary process that addresses violations} of the College’s Honor Code or standards of conduct and related rules and regulations or to deal with academic failures. A student may be subject to sanctions under an academic or disciplinary procedure at the same time the student is subject to the policy on involuntary leave. A student removed from the College on involuntary leave under this policy, who is simultaneously subject to a disciplinary and/or academic sanction, will return to the disciplinary and/or academic sanction status upon

College. The student will also have the opportunity to provide other relevant information and the College may take into account information about the student’s conduct, behavior, actions,

statements, threats and possessions. Based on a review of the data gathered, a reasonable determination will be made whether an involuntary leave is warranted. During the time the involuntary leave is under consideration and/or during any period for appeal, the College may temporarily exclude the student from campus if there is a significant and immediate concern about safety.

The student will be told of the College’s determination regarding an involuntary leave and the terms of the leave if one is imposed. The student will have an opportunity to appeal the

determination. The student shall appeal the determination to the Dean of the College in writing within three days of learning of the involuntary leave decision. The appeal should state the specific basis on which the student is appealing the involuntary leave (process, facts taken into consideration, details of the involuntary leave). The Dean, or his or her designee, will have three days to consider and decide the appeal. The Dean may, in whole or in part, uphold the

determination, reverse the determination, or return it for further consideration. The time frames exclude weekends and college holidays; the Dean may extend the time frames for reasonable cause. The decision of the Dean of the College is final.

An involuntary leave will generally be for the duration of at least one full semester and a

maximum length of two full semesters (excluding summer terms). If the College determines that a longer period of separation is necessary, the College may treat the separation as an involuntary withdrawal.

At the commencement of the leave, a student will surrender their College identification card and leave College-related housing, if applicable. The student may, depending upon the

circumstances, have their privileges on the College’s internet system suspended during the period. The student will not be permitted to be on or adjacent to campus or attend campus related events or activities without the prior written consent of the Dean of Student Services. The

student’s records will carry a notation of “leave of absence” and appropriate arrangements will be made regarding the student’s status in courses if the involuntary leave occurs during an academic semester. Generally a student will be withdrawn from courses, but it may be possible to consider alternate arrangements. If the student is receiving Financial Aid, the Financial Aid Office will advise the student of the impact.

A student who wishes to return to the College after an involuntary leave must notify the College in writing at least eight (8) weeks before registration begins for the semester in which the student seeks to reenroll. Due to the sequencing of courses in the curriculum, the return may have to be postponed until the appropriate courses are being offered. The notification should be in writing to the Dean of Student Services. If the student wishes to live in College-related housing, an application for housing should also be provided in writing. In the letter to the Dean the student should set forth the basis for his or her readiness to return to the College community and resume medical studies. If a student’s medical or psychological condition was a factor in the

determination for the involuntary leave, the student should make themselves available for an assessment by the College that he or she is capable of returning to the College. In addition the student must provide a Certificate of Fitness to Return from the student’s personal health care

provider about the student’s readiness to resume participation in College. The student will be asked to authorize in writing that their personal medical care provider may provide the College with additional information and confer with a doctor or counselor at the College about

information relevant to the student’s fitness to return to College. The College will make a determination, based on the information provided and the College’s reasonable assessment, whether the student may return to the College for his or her academic program beginning with the desired semester and the terms and conditions of the return. The College may require that a student continue with a course of treatment, that information be provided regularly to appropriate College officials about the student’s continued fitness to be enrolled, and may require the student to meet on a regular basis with a designated College official. Any determination about a

student’s readiness to reenroll in medical studies is separate from a decision about a student’s fitness to be in affiliated housing at the College. In the event the College determines that the student is not ready to reenroll that semester, the student should follow the stated policy when the student wants to be considered next for a return to the College.

In the event a student placed on an involuntary leave does not seek to return to the College by the beginning of the semester next following the end of an involuntary leave, or is out of the College for three consecutive semesters, the involuntary leave will convert to an involuntary withdrawal and the student will have to apply for readmission and satisfy any additional conditions set forth by the College for readmission. If a student is placed on an involuntary withdrawal by the College, the student will have to reapply for admission with sufficient time to assess the readmission and the student will have to comply with the above requirements for a return from an involuntary leave.

In the event that a student fails to cooperate with the College in the assessment process for an involuntary leave or an involuntary withdrawal, the College may proceed based on the best information available under the circumstances to make a reasonable determination. The

College’s determination in such circumstances will be treated under this policy as if the student did participate and the student will retain their rights and responsibilities. The College, within its sole discretion, may make an interim determination on an involuntary leave or involuntary withdrawal, and revisit the determination at a point that the student is able and/or willing to participate in the process.

A student’s record relating to an involuntary leave or involuntary withdrawal will be maintained consistent with the laws governing student records, and with the process for assessing

involuntary leaves and processing a return from an involuntary leave. These records will be maintained by the Dean of Student Services and the pertinent offices involved.

The College reserves the right to notify parents or legal guardians if deemed appropriate under the circumstances and applicable law, including making arrangements for family members to pick the student up from the College’s facilities, house the student or obtain health care assistance.

The Family Educational Rights and Privacy Act (FERPA)