1.2.8. Modelos de Diseño Organizacional
1.2.9.3. Proyección de la Estructura Organizacional
Variant criteria are created in Author-it Administrator, in the same configuration window that you use to create a variable.
However, you need to select (tick) the field This is a Variant Criteria to convert the variables into variant criteria, and add them to the book filter and publishing filter.
When you select this option, a Priority field displays, by means of which you can assign priorities to variants to resolve conflicts.
(Recommended) Create new variables for your variant criteria, rather than use existing variables The check box for changing variables to variant criteria cannot be cleared once criteria are associated with variant objects, so when you are setting up your variant criteria you should consider creating
new variables rather than using your existing variables (once variables have been converted into variant criteria, they cannot be used as variables in topics, or used to assign variable metadata to topic or book objects).
List of Values
Use List of Value type variables when creating your variant criteria. Use the Name or Description to define the variant's column name
Option 1: If no colon (:) is added to the description field then the variant name is used. For example, if the description for the variant is <Release_Version>, then "Release Version" is used as the column label. Any underscores used in the variant Name field are replaced with spaces in the column label.
Option 2: If a colon is used in the variant's Description field, then the characters leading up to the colon will be displayed as the column label. For example, if the description for the variant<RELEASE_VERSION> was "Version: The release version of the software", then "Version" would be used as the column label.
Assigning the priority rating
A priority rating, which is used to resolve conflicts, must be set for each variant. This setting applies a weighting to the variant and enables Author-it to select which object to use in situations where multiple objects meet selected criteria in the filter. If this happens, Author-it uses the variant with the highest priority rating. Priority ratings range from "0" (the highest priority) to "99" (the lowest priority). Each variant should be set with a unique rating.
Important: When you create the variant criteria it has a default priority of "0", which is the highest rating value. By setting a unique priority rating for each variant, you are providing Author-it with your preference for resolving conflicts. Variants with the highest ratings are always given preference when publishing. (If multiple variants have the same priority rating then Author-it will resolve the conflicts based on the order the variants were created in the database.)
To Create the Variant Criteria:3) Choose Add. The Variable default settings window opens.
4) Enter a Name for the variable. Choose a name that is unique and will not be used to describe any other criteria.
Note: The name may only contain the characters 0-9, a-z, A-Z and _ (underscore). The name cannot include a pipe "|" or semi colon ";" (these characters are reserved for use in the command line syntax).
5) Choose List of Values as the variable type.
6) Select the [...] button next to Value. The List of Values window opens.
Choose Add then type a variant value in a new line.
Choose OK when all of the values have been added. Note: The name cannot include a pipe "|" or semi colon ";".
7) Select the This is a Variant Criteria check box.
8) Assign the variant Priority.
Index
A
Active Directory in Author-it Live • 53 Adding a Release State • 54, 61, 63
Adding or Changing a Release State's Color • 64, 67, 68
Adding or Removing a Permission • 54, 61, 62, 63 Archiving History Records • 27, 29
Ask Other People Who Use Author-it • 6 Ask Us For Help • 7
Assembling Your Document • 12
Assign the Release State Permissions • 64 Author-it Localization Manager Settings • 25, 31 Author-it Xtend Settings • 25, 26
C
Change Out Of State • 60 Change Permissions • 60 Change Version • 60
Changing a User's Password • 45 Clearing a User's Password • 45 Clearing All Object Locks • 16, 17 Commonly Encountered Objects • 12 Configuring Edit History Save Points • 27 Contacting Us • 5
Create Dictionary From Wordlist • 19 Create Object • 58
Create Object Template • 58 Creating a New Group • 40
Creating a New Library Database • 15 Creating a New User • 42
Creating the Dictionary • 21 Creating Variables • 75, 79 Creating Variant Criteria • 76, 79
D
Delete Objects • 59 Deleting a Group • 46 Deleting a Release State • 66 Deleting a User • 47
Deleting Variables • 78
Dictionary Character Map • 19, 20, 21 Dictionary Word List • 19, 21
Displaying Variables • 72
E
Editing Variables • 73, 76 Email Settings • 25, 33
Exporting a JET Library Database to SQL Server • 15 Exporting a SQL Server Database to JET • 16
F
Finding Which Build of the Software You Are Using • 8, 9
G
General Settings • 25, 26
Getting Context Sensitive Help • 7 Getting Help • 6
Getting Help About Microsoft Windows • 7
H
Help Yourself • 6 Hiding Variables • 73
I
Integrated Active Directory Login Examples • 49, 51
L
List Objects • 58, 59, 60 Logging a Support Case • 7, 8, 9
M
Maintaining Libraries • 16 Many Ways to Get Help • 6
Mapping Author-it Groups to Active Directory Groups • 48, 49
Mapping Existing Users for Active Directory • 48, 50
Modify Folder • 60 Modify Objects • 59
N
New Users Logging In to the Library • 49, 51
O
Opening Author-it Administrator • 14
P
Performing Administrative Tasks from the Command Line • 22
Plug-in Settings • 26, 38 Publish Objects • 59
Publishing Server Settings for Author-it Live • 26, 34
Publishing Settings • 25, 30
R
Read Objects • 58, 59, 60
Refreshing Library Properties • 22 Refreshing Permissions • 56 Reindex Search • 19
Removing Empty Objects • 18 Renaming a Release State • 66
Repairing and Compacting a JET Library • 15, 18 Resolving Conflicts Between Folder Actions and
Release States • 54
Resolving Conflicts Between Permissions From Different Groups • 40, 44
Restricting Access to Object Templates • 56, 57, 58 Reusing Objects • 12
Reviewer Settings • 26, 37
S
Security Administration Permission • 14, 22, 57 Setting a Default Release State • 61, 65 Setting a Review Type for Release States • 69 Setting Up Libraries to Use Active Directory • 48 Specifying the Groups a User Belongs To • 40, 43,
44, 55
T
The External Files Report • 23
The Folder Action Permissions • 57, 62 The Release State Permissions • 62 The Release States Window • 61 Timestamp Settings • 25, 33 Typographical Conventions • 4
U
Understanding Author-it's Architecture • 10 Understanding Folder Action Permissions • 56 Understanding Release States • 60
Understanding the Components of Your Document • 12
Understanding the Different Types of Permission • 53
Understanding the Document Creation Process With Author-it • 13
Understanding Users and Groups • 40 Upgrading Existing Libraries • 14 Using Author-it Administrator • 13 Using Author-it's Help System • 6, 7
Using Author-it's Product Documentation • 6, 8 Using Release State Colors • 61, 67
Using This Guide • 3
V
Variable Assignments in Author-it • 74 Variable Types • 72
Variable Usage in Author-it • 74
W
What This Guide Covers • 3, 7 What You Should Already Know • 3 When To Use More Than One Library • 15 Who This Guide Is For • 3
Working with Active Directory Groups • 47 Working with Edit History • 25, 27
Working with Folder and Release State Permissions • 53, 57
Working with Libraries • 13, 14 Working with Library Settings • 25 Working with Security • 13, 40, 57 Working with Users and Groups • 40 Working with Variables • 13, 71