The following forms have been approved in negotiations and are to be used in the evaluation process. These forms may be modified through the collective bargaining process. These forms are located in Appendices G and N of this agreement.
Contents Page for Grant-Funded Non Tenured Categorical Faculty Evaluation
Student Evaluation Form for Teaching Faculty
Student Evaluation Form for Teaching Faculty (English as a Second Language)
Student Evaluation Form for Counseling Faculty (includes DSP/S)
Student Evaluation Form for Librarian
Student Evaluation Form for Health Services Faculty
Student Evaluation Form for Online Courses
Administrator’s Evaluation of Faculty
Observation Form for Classroom Faculty
Observation Form for Counseling Faculty
Observation Form for Health Services Faculty
Observation Form for Coordinator of Disabled Students Program and Services
Observation Form for Library Faculty
Summary Evaluation Report for Grant-Funded Non-Tenured Categorical Faculty 21.7.2 Conferences
The immediate administrator or designee shall schedule a pre-evaluation conference, progress review conference if needed, and a post-evaluation conference at mutually agreed-upon times.
21.7.2.1 Pre-evaluation conference
1. Explain the evaluation process.
2. Review and modify the Growth and Development Plan.
3. Schedule observation and administration of student evaluations dates and distribute forms.
21.7.2.2 Progress Review Conference(s) (Optional) 1. Discuss the observation(s) of performance.
2. Review progress toward completion of the revised Growth and Development Plan.
3. Discuss Self-Evaluation.
4. Discuss the goals and objectives of the improvement plan, if applicable.
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5. Review/discuss the summary of student evaluations.
21.7.2.3 Post Evaluation Conference
1. Review and finalize the Growth and Development Plan, which will be used to begin the next evaluation process.
2. Review and complete the Summary Evaluation Report.
3. Notify the faculty member that he/she has two (2) calendar weeks in which to provide any written response to the Summary Evaluation Report.
21.7.3 Growth and Development Plan
Faculty will design a Growth and Development Plan, which may include the following:
21.7.3.1 A description of how the faculty member plans to develop/demonstrate competency in performing instructional responsibilities.
21.7.3.2 A description of how the faculty member plans to develop/maintain professional relationships with students.
21.7.3.3 A description of how the faculty member plans to develop/participate in other professional responsibilities.
21.7.3.4 A list of activities and accomplishments related to the faculty member’s professional, organizational, and collegial development.
21.7.3.5 A plan for future activities in the above areas. Examples of these activities may include: conferences, committee work, development of teaching strategies, professional accomplishments (awards, grants, publications, research projects, etc).
It is expected that the post evaluation conference should include an updated Growth and Development Plan and be considered for future evaluation purposes.
21.7.4 Self Evaluation
The non-tenured faculty member shall provide a self-evaluation that addresses teaching experience, student success, curriculum development and other related topics.
21.7.5 Observations
21.7.5.1 Each member of the EC will make one classroom or site observation during their evaluation period. The EC shall coordinate their observations so that each member observes different courses or different sessions of the same course.
21.7.5.2 Observations shall be scheduled in advance with the consent of the faculty member. Observations shall be completed prior to the Progress Review
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Conference. Committee members who are observing teaching and service performance shall recognize and support a diversity of effective styles and methods of instruction and service delivery.
21.7.6 Student Evaluations
Although the central focus of the evaluation process shall be the EC input, information from student evaluations may provide a worthy basis for discussion during the evaluation conference.
21.7.6.1 Student evaluations shall be administered in at least one class or service area each semester. For instructional faculty, the course being evaluated shall be different each semester until each of the courses taught by the faculty member has been evaluated by students.
21.7.6.2 English as a Second Language (ESL) instructors, when being evaluated by students in their ESL courses, may choose to be evaluated using either the standard Student Evaluation scantron form or the English as a Second Language Student Evaluation scantron form. It is highly recommended that ESL instructors use the English as a Second Language Student evaluation scantron form when being evaluated in classes that are three levels or more below English 1A, such as the ESL 310/320/330/340 level courses.
21.7.6.3 For non-instructional faculty, approximately twenty (20) student evaluations shall be collected by the administrator or designee.
21.7.6.4 Student evaluation forms shall be distributed near the middle of the course or semester by an administrator, peer faculty member or a designee, completed in the absence of the faculty member, and collected by the administrator, faculty member or designee.
21.7.6.5 Both the computer scored and written portions of the Student Evaluation Forms shall be given to the appropriate administrator for tabulation and transcription. A copy of the results shall be given to the EC Chair for discussion with the faculty member during the Progress Review Conference.
21.7.6.6 The tabulated results from the Student Evaluation Forms and the transcription of the written comments shall be included in the faculty member’s portfolio. The original written comments of the Student Evaluation Form shall be retained by the administrator and a copy shall be returned to the faculty member after final grades are posted, if requested
21.7.7 Summary Evaluation Report
A Summary Evaluation Report shall be written by the EC at the conclusion of the Post Evaluation Conference. The EC shall draft a report based on classroom/site observations,
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administration and student evaluations, and the faculty member’s Growth and Development Plan. Where appropriate, the EC shall make specific recommendations to remedy any problems identified. The faculty member’s Growth and Development Plan shall then be revised to include these recommendations.
21.7.7.1 The faculty member shall be provided the opportunity to include a written response. The written response shall be considered part of the final evaluation report.
21.7.7.2 The Summary Evaluation Report shall include one of four recommendations:
1. Distinguished performance – exceeds the requirements of the assignment. The evaluation shall include notations of exceptional performance.
2. Proficient performance – meets the requirements of the assignment. The evaluation may include notations of proficient performance.
3. Needs improvement – to meet the requirements of assignment. The evaluation shall include specific areas to be improved. An Improvement Plan is required as per Section 21.8.
4. Does not meet the requirement of assignment – The evaluation shall include specific areas of unsatisfactory performance. If this recommendation is made, an Improvement Plan is required as per Section 21.8.
21.7.7.3 A needs improvement” recommendation or “does not meet requirements of assignment” rating of a faculty member shall not be based exclusively on student evaluations.
21.7.7.4 Finding of “does not meet requirements of assignment.”
1. As soon as the “does not meet the requirements of the assignment” status is assigned, the President shall notify the Vice Chancellor of Human Resources that the faculty member has been placed on a “does not meet the requirements of the assignment” status.
2. The Vice Chancellor of Human Resources shall notify the appropriate Faculty Association Grievance Officer. Upon request of the faculty member or the District, the grievance officer or designee shall serve as an observer.
21.7.8 Final Report
The report shall then be finalized and signed by the EC and the faculty member.
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The EC chair shall assemble a portfolio that contains the following:
Growth and Development Plan
Observations Forms
Student Evaluation Summary
Self-Evaluation
Summary Evaluation Report for Grant-funded Non-Tenured Categorical Faculty
Contents Page for Grant-Funded Non-Tenured Categorical Faculty Evaluation
Optional written response to the Summary Evaluation Report
If applicable, Improvement Plan
A copy of the portfolio shall be provided to the faculty and the President or designee and shall be placed in the faculty member’s official personnel file. Only documented and verified material that has been discussed during the conferences by the EC may be included in the faculty member’s portfolio. Complaints received pursuant to the Community Complaints article, which are placed in the faculty member’s file, shall be included in the next evaluation to the extent that they negatively influence the performance of the faculty member in carrying out his or her regular duties. The complaint will only be considered in subsequent evaluations if additional similar complaints are filed.