LOS RECURSOS HUMANOS COMO PROCESO

You can edit, import text to, and export text from a user dictionary.

Editing a spelling dictionary

Before you begin, be sure the dictionary to edit is selected. (See “Selecting a spelling dictionary” on page 1-16.)

1. Choose Spelling from the Edit menu, and then choose EditUser Dictionary.

2. In the User Dictionary dialog box, make any changes, and then click OK.

Choose FileMaker Help Index from the Help menu, and then type:

E

creating

To Do this

Add a word For Entry, type the word, and then click Add. Remove a word from the list Select the word, and then click Remove.

Change a word Remove the word from the list, type a replacement, and then click Add.

Select the type of dictionary to find

Importing or exporting a spelling dictionary

Before you begin, make sure the currently installed dictionary is the one you want to import into or export from.

1. Choose Spelling from the Edit menu, and then choose EditUser Dictionary.

2. In the User Dictionary dialog box, click the Text File control, and then:

3. When importing or exporting is complete, click OK, and then click

OK again.

Choose FileMaker Help Index from the Help menu, and then type:

E

editing

To Do this

Import a text file Click Import. (If necessary, locate the correct folder.) Then double-click the name of the file to import. (To cancel importing, press Esc.)

Export a text file Click Export. (If necessary, choose a different folder.) Type a name for the file to export to, and then click Save.

Choose FileMaker Help Index from the Help menu, and then type:

E

exporting, dictionaries

E

importing data Currently installed user dictionary Words in dictionary

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This chapter tells you how to design a database file:

1

to use by itself

1

to use as part of a relational database

This chapter also explains some limitations on options available when designing a file to use with FileMaker Pro Web Companion.

For information about creating a relational database, which includes more than one database file, see chapter 10, “Using data from related files.” Important Before you read this chapter, be sure you know how to use FileMaker Pro Help, as explained in the preface, “Getting help.”

Planning a database file

Plan a database before you create it to save time and effort later on. Although you can change the design later, the more you plan ahead, the fewer changes you’ll need to make. Whether you plan to publish your database on the World Wide Web or not, the concepts are the same. Follow these general steps when you plan a database:

1. Decide which categories of information you work with, and plan a separate database file for each major category.

For example, for a small business, you might need one database file for products, one for customers, and another for employees.

2. Analyze your current information management system to determine the tasks you perform.

For example, do you print mailing labels and invoices? What reports do you produce? Are there new tasks you want to do?

3. Decide what data you want the file to contain, and plan the fields to hold the data.

For example, to print invoices, you need fields for a billing address, shipping address, quantity, product code, and so on, and calculated fields for subtotal, sales tax, shipping charge, and invoice total.

4. Determine relationships between your file and other files whose data you can use.

For example, if data you want already exists in another file, you can use it in the current file by defining a relationship to the other file and then defining lookups or adding fields from that file on a layout of the current file.

5. Decide what layouts you need, and plan a separate layout for each task.

For example, plan layouts for data entry, order entry, printing mailing labels, printing form letters, and for each type of report you produce. 6. If others will use your database, think about who can use the file and

which tasks they can perform.

If security is important to your data, you can restrict who can do which tasks by assigning passwords and access privileges to the file. 7. Put your ideas on paper, listing the files you need and the fields for each

file. Also list the forms and reports you will generate from each file.

After you have all the basic parts in place, you can begin creating your database, as described in “Defining database fields” on page 2-3. Start with a simple design and use it for a while. You can change it as needed. Keep these points in mind as you plan database fields:

1

Use separate fields for first name and last name so you can search or sort records based on either.

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Use separate fields for city, state, and postal code. If you combine them, you can’t sort records based on the individual fields.

1

Make a separate field for titles (to hold values like Dr., Mr., and Ms.).

Defining database fields

When you create a file, you begin by defining the database fields. To define a new field, give it a name, and then select options that determine how the field interprets, enters, calculates, stores, and displays data. All these characteristics make up the field definition. After you define fields, you can add, change, or delete field definitions as needed.

1. Create a file, or, in Browse or Layout mode, choose Define from the File menu and then choose Fields.

2. In the Define Fields dialog box, for Field Name, type a unique name for the field.

Don’t use the following symbols or words:, (comma), +, –, *, /, ^, &, =, >, <, (, ), ", :, ::, AND, OR, XOR, NOT, or a FileMaker Pro function name. Don’t begin a field name to be used in a calculation formula with a period (.) or a number.

3. For Type, select a field type, and then click Create. See “Assigning a field type” on page 2-4.

4. Define options for the field.

If the field type is Do this

Text, number, date, time, or container

In the field definitions list, double-click the field name (or select the field, and then click Options), and then set entry options for the field. See “Choosing data entry options” on page 2-6. Calculation In the Specify Calculation dialog box, define a formula for the

field. See “Understanding formulas” on page 2-13.

Summary In the Options for Summary Field dialog box, select summary options. See “Defining summary fields” on page 2-23. Global In the Global Field Options dialog box, select global options.

5. Define the fields you want for the file, and then click Done.

When the file is new, you see the fields in Browse mode. Otherwise, you return to where you were before you defined fields.

In document Perfil de puestos Caso de estudio Facultad de Economía, BUAP (página 33-40)