El sector de hostelería según subsectores de actividad 22

“N” No “F” Development “P” Partially Comments

16.01 The system must ensure that the interest parameters are entered when funds are deposited into an interest bearing account (e.g., interest rate, terms).

16.02

The system must calculate interest for funds deposited into interest bearing accounts as per the terms, but allow for correcting transactions (with audit trail) if needed to balance with bank statements.

16.03

The system must allow for funds to be deposited into:  Interest bearing account

 Non-interest bearing account

Separate accounting reports are required for each type of account. 16.04

The system must identify the event that will release the funds from the registry account (e.g., a minor child turns 18, TRO case has been disposed) and notify the user that the event has occurred, where possible. The system must allow users to request a notification in advance of the event (e.g., birthday).

16.05 The system must allow money to be deposited into an account without a court order.

16.06

The system must ensure that TRO (Temporary Restraining Order) bond monies are held in trust until the case is disposed, and then returned. The registry/trust account custodian must be notified when a case is disposed that involves a TRO bond. 16.07 The system must ensure that registry accounts are reconciled to bank account

statements.

16.08 The system must allow a user to modify fees system-wide (legislative changes for example)

16.09 The system must allow the user to generate reports identifying parties who have missed payment deadlines. (Run a daily report of who didn't make a payment.)

16.10 The system must allow a user to add a "transaction" fee to the payment.

16.11 The system must allow a user to print a payment receipt which will indicate the payment date, payment amount, payment method, and person making the payment.

16.12 The system must ensure that the receipt will indicate the transaction fee as well as the payment.

16.13 The system must allow a user to add notes and comments to payment records.

16.14 The system must allow a user to generate and print notifications which will be mailed to parties who have missed a payment deadline.

Law Enforcement/Court Case Management & Financial Management/Jury Management RFP 23

16.15 The system must allow a user to link restitutions to cases from the District Attorney's office.

16.16 The system must ensure that payments are associated to a person. 16.17 The system must allow a person to have multiple payment plans.

16.18 The system must allow a user to prioritize payment plans (victim shall be paid first, then court costs, then attorney fees etc.)

16.19

The system must provide a waiver option which will record instances where payment plans are terminated prior to successful payoff. (The party becomes deceased or indigent.)

16.20 The system must allow a user to record community service hours as a payment option. 16.21 The system must associate the arresting agency when assessing fees.

16.22 _{The system must allow a user to update fees for existing cases (for MTR's etc.)} 16.23 The system must allow a user to generate a report showing active Capias Pro Fine

warrants.

16.24 The system must allow a user to generate a report showing Capias Pro Fine Arrests. 16.25 The system must allow a user to generate a report with monetary values for Capias Pro

Fines collected and laid out in jail during a specified time period. 16.26

The system must allow a user to issue a receipt to an individual for a cash bond on an unfiled case, then subsequently allow the user to link that receipt to the case after it is filed.

17 - ASSET AND FINANCIAL MANAGEMENT, AUDITING, AND BUDGETING “Y”

Yes “N” No “F” Development “P” Partially Comments

17.01 The system must be able to accommodate multiple funds with multiple fiscal years. 17.02 The system must be able to accommodate multiple bank accounts with multiple funds. 17.03 The system must operate on two-digit decimal precision.

17.04 The system must be able to import/export reports from and to Excel. 17.05 The system must provide unlimited financial transaction history.

17.06 The system must provide features for budget preparation.

17.07 The system must provide inventory features with depreciation reporting. 17.08 The system must automate bank reconciliations.

17.09 The system must provide unlimited accounts payable transactions.

17.10 The system must provide for electronic encumbering and purchase order issuance. 17.11 The financial system must be fully integrated with the judicial system software. 17.12 The system must have “real time” reporting capabilities.

17.13 The system must provide Treasurer’s monthly and quarterly reports. 17.14 The system must provide features for reporting fixed assets.

17.15 The system must provide features for required State and Federal reporting.

17.16 The system must integrate with current banking processes including but not limited to Positive Pay functions.

17.17 The system must have ACH functionality.

17.18

The system must be able to have unlimited number of budget years open simultaneously to encompass prior unaudited budget years, current year, as well as the capability to work on the next year’s budget.

17.19 The financial package must be integrated with the jury package to allow processing of juror payments and quarterly jury reports to the State.

17.20 The system must be able to open prior fiscal years to make adjusting journal entries. 17.21 The system must have capability to track grant revenue and related expenditures. 17.22 The system must allow scanning and attachment of document images as well as imports

from other sources.

17.23 The system must allow Upshur County to maintain its current chart of accounts and line item numbering system.

Law Enforcement/Court Case Management & Financial Management/Jury Management RFP 25

18 – HUMAN RESOURCES AND PERSONNEL AND PAYROLL MANAGEMENT “Y”

Yes “N” No “F” Development “P” Partially Comments

18.01 The system must provide unlimited payroll transactions. 18.02 The system must provide capabilities for direct deposit.

18.03 The system must allow for electronic submission of payroll reports.

18.04 The system must contain a comprehensive Human Resources component to maintain personnel data.

18.05 The system must provide for multiple open payroll processes at one time.

18.06 The system must have capability to track the accrual and use of vacation, sick, and comp time.

18.07 The system must have the capability to track county paid insurance premiums (DD) for federal reporting requirements.

18.08 The system must have the functionality to prepare reports for Workman’s’ Comp and pull existing data from the database containing related codes.

19 – JURY MANAGEMENT “Y”