TÁCTICAS

You are required to submit 3 copies of your project report (2 hardcopies and 1 electronic copy) to the Teaching Support Office by a strict deadline. The hardcopies will be sent on to markers, while the electronic copy will be used in

plagiarism checking, made available for markers based away from the School, and constitute the file copy stored by the School‟s Library.

NB that all copies must be received by the deadline – even if the electronic version is emailed in on time, if the hardcopies are late then the submission will be treated as late. Also note that multiple electronic copies of a

submission will not be accepted – only the first copy will be accepted. Deadlines and file format requirements have been set based on the School‟s formal Examination Procedures and Regulations, agreed by the Senate. These also set out the potential penalties for late submission or breach of criteria – which you should aware of, as follows:

Deadlines and other submission criteria

2.9.5 Both an electronic file and a bound paper hardcopy of the project report are required to be submitted, and should be submitted at the same time. The deadline for both these elements to be received shall normally be 12 midday on the project hand-in day, as set by the Faculty Taught Course Director. It is recommended that hardcopies be printed out double-sided for environmental reasons. File format requirements for the electronic versions will be set by the Teaching Support Office on the advice of Taught Course Directors, and highlighted to students.

2.9.6 Students should submit their project report giving only their candidate number. The School cannot guarantee anonymity; however, every attempt should be made to keep project reports anonymous during initial marking.

Breach of criteria

2.9.7 Projects which are over the required length should not be marked and should be automatically given a null (zero) grade. The student may submit a revised version for consideration at the final Board of Examiners meeting of the following year, i.e. as a re- sit.

2.9.8 Projects which are submitted after the notified deadline without having been granted an extension should not be marked, and should be automatically given a null (zero) grade. The student may submit a revised version for consideration at the final Board of Examiners meeting of the following year, i.e. as a re-sit.

Extension of deadlines

2.9.9 Extension of an assessment deadline may only be granted by a Faculty Taught Course Director. This applies to all types of assessment (in-course, projects etc). To facilitate ensuring consistency across Faculty and to aid new Taught Course Directors, a central record of extension requests and agreements is kept by Registry.

13.1 Deadlines

Having written up your project report, there will be a set deadline by which it must be submitted. For the 2012-13 academic year, the hand-in deadlines for courses across the School‟s three Faculties will be as follows:

 PHP MSc project reports must be handed in by 12 noon on Monday 02 September 2013

 EPH MSc project reports must be handed in by 12 noon on Tuesday 03 September 2013

 ITD MSc project reports must be handed in by 12 noon on Wednesday 04 September 2013

You may of course submit your project report ahead of this deadline.

However, if you anticipate any problems in being able to complete your report by the deadline, you should contact your Taught Course Director.

For reasons of equity with other students, deadline extensions cannot be given simply if you are running late; but illness, bereavement or other compassionate reasons will be treated with due seriousness.

Advice for part-time students on when to undertake and submit the project For all part-time MSc students, it is strongly advisable to undertake your project at the end of year 2. Doing the project after you have completed all your modules, rather than only half of them, will mean that you can consolidate a wider and deeper volume of learning and achieve a better- quality final project.

The project should be expected to entail more intensive work than other parts of the MSc, and you should plan for this from well in advance – setting appropriate time aside (and quite possibly booking time off work) during summer of year 2.

Part-time students are also welcome to start preparatory work in year 1, e.g. mapping out potential avenues of work and doing literature searching – particularly if you are certain about the topic you want to cover and approach you want to take.

If your personal circumstances are such that it would be more helpful for you to start substantive project work/research from the summer of year 1 (e.g. due

to external work commitments/changes, childcare arrangements etc), this is also entirely permissible and you can get your CARE form approved in Year 1 in order to do so.

Normally students who start their project in year 1 would not be expected to complete and submit until the standard deadline in year 2. If you anticipate major problems in finding sufficient time for project work in year 2, then you can potentially complete the project in year 1 – handing it in for that year‟s standard project deadline, to be marked after that. However, it should be stressed that this is much less academically desirable than waiting until summer of year 2 to do the project.

If you don‟t submit for the standard deadline in year 1, you will be expected to hand in for the standard deadline in year 2 – projects will not be marked outside of that standard schedule.

13.2 Required formats for both printed and electronic copies

You will need to ensure that your main project report is presented in the manner required (with both printed and electronic copies being identical); that you attach or „bind in‟ all additional required forms and documentation; and the electronic version of the submission is formatted in an appropriate file type and has a clear filename.

Presentation requirements

Please check that both printed and electronic copies of your project report are presented like so:

 The Title page should give all the specific information set out earlier in this handbook (see under section 11.3, “Structure of project report – named sections”), including project title, candidate number, MSc course, academic year, date of submission, word count, and whether Standard Length or Extended.

 The main content of the report should be formatted and presented as described earlier in this handbook (see under section 11.2, “Format of project report”).

 Your submission should be anonymous, identifying you by candidate number only – do NOT include your name anywhere in the project report. Note that while you may need to acknowledge supervisors, co- supervisors or institutions/establishments/off-site locations which you worked at during the project and this could potentially make you

„identifiable‟, please be reassured that all project markers are required to act with strict objectivity in all cases.

Other forms and documentation

You must also submit the following forms and documentation as created during your project.

 Approved CARE form (always required) – but without your name appearing on the cover sheet. You can either save a version of the file with the first page removed, or just with your name and email address blanked out (you can put your candidate number in instead). You may also wish to anonymise information such as supervisor contact details.  Evidence of local ethics approval received (where this was required).

Again you should anonymise this, i.e. blanking out your name.  Any other relevant documentation – for instance, where you have

produced documents such as information sheets and consent forms for study participants, copies should normally be included as part of either the main project report or appendices. You may need to anonymise such documents, i.e. blanking out your name if it appears.

These documents should be included to give markers full visibility of proposals made, approvals received and materials used in developing and undertaking your project.

Binding requirements for hardcopy submission

For the hardcopy of your project report submission, all documentation required should be bound into a single document, with the main project report presented first. It is recommended that you use either spiral binding or heat binding.

 The School has a duplication service offering (for a small fee) black-and- white printing, photocopying, binding and print finishing. This is located in room LG23 on the lower ground floor of the Keppel Street building – see http://intra.lshtm.ac.uk/estates/photocopying

 The Audio-Visual Services Unit also offer colour printing (again for a small fee). They are located in room LG24 on the lower ground floor of the Keppel Street building – see www.lshtm.ac.uk/its/staffservices/av/printing  NB that these School services get extremely busy close to hand-in

deadlines, so you should aim to get any documents for binding etc. to them in good time before then. Leaving it till the day of your deadline will be too late.

 A number of shops/companies in the area around the School offer other binding services, including spiral binding. Your TSO Course Administrator may be able to recommend one.

File requirements for electronic submission

The electronic copy of your project report submission should be presented as follows:

 The main project report (from the title page through to the reference list and all appendices) should provided as one file, named in the format [Candidate Number]_[MSc]_[Year of Submission]_Project, e.g. “1234_PublicHealth_2013_Project”.

 The CARE form plus any other relevant documentation (as set out above) should be compiled together as a second file, named in the format [Candidate Number]_[MSc]_[Year of Submission]_FurtherDocs, e.g. “1234_PublicHealth_2013_Project_FurtherDocs”.

 The recommended file format for submission is Adobe Acrobat (.pdf), which is fully supported by software on the School‟s network. If you are working on your own computer and do not have PDF capabilities or cannot access the School network, you may alternatively submit your file in Rich Text Format (.rtf), which is supported by almost all PC and Apple Mac word-processing packages, or as a Microsoft Word .doc or .docx. Certain courses may specific particular file formats to be used in submissions – please check if so in Part 2 of this handbook.  All text in your files must be electronically recognisable as text, i.e.

highlightable and copyable in whatever package it opens in, such as Adobe Reader for PDF files. If scanning material in, be careful to check that the file does not treat text as a „picture‟ (other than for items such as graphs and charts where labels etc. may form part of a picture-object). Compiling documentation into a single file can sometimes generate questions among students.

 The best option is probably to create PDF copies of all the individual files/documents you want to include, which you can then easily “string together”. You can create a PDF document by selecting “Save as PDF” when working with a document in any Microsoft Office 2007 package (such as Word or Excel) on the School network. The School network then provides the Adobe Acrobat / Adobe Writer package which allows PDF documents to be manipulated, appending one file to another to create a single file – to do so, click on the “Document” menu, then select the “Insert Pages” option.

 Otherwise, it is likely that most documents you are working with will be in a word-processing format such as Microsoft‟s .doc or .docx . You should be able to copy and paste all the content together in a single file, which you could then save in an appropriate format.

 Please contact the Computing Advisory Service if you have any queries or problems.

Further guidance and advice

The Teaching Support Office can give you further advice or guidance on how to supply documents in the correct format. However, please let them know in good time before the submission deadline if you have any queries, concerns or problems.

Staff will do their best to help students who have late-breaking problems on the day of the deadline, but TSO tends to be extremely busy on those days. It is always better to raise your query as far ahead of the deadline as possible – otherwise if you leave it to the day of the deadline, TSO staff may be unable to help you as fully as might be desired.

13.3 Submission of both printed and electronic copies

The required printed and electronic copies of your project report, presented and formatted as described above, should be submitted as follows:

Hardcopies (copies 1 and 2)

These should be physically submitted to TSO by the deadline. You can hand them in yourself or get someone else (whom you can rely on!) to hand them in for you. If you will not be at the School but will have finished writing up your report in good time ahead of the deadline, you may wish to send them by post or courier – in which case you should ensure you use a service that gives you proof of postage and delivery, leaving adequate time for them to arrive by the deadline. Submission by post or courier is not generally recommended. The printed copies must be identified by your candidate number only. Electronic copy (copy 3)

An electronic copy of your project should be emailed to TSO by the deadline.  The email subject header should give the initials of your MSc (as per the

table below) followed by your student candidate number – for example “BCDV 123456”.

 The email should have two attachments – the main „Project‟, and the additional „Further documents‟ such as your CARE form.

 While your email will necessarily include your name and email address, the attachments should be identified by your candidate number only. Please use the relevant Faculty email address for your MSc, as listed:

MSc Faculty Initials Email address Biology & Control of

Disease Vectors

ITD BCDV [email protected] Control of Infectious

Diseases

ITD CID [email protected] Demography &

Health

EPH D&H [email protected]

Epidemiology EPH EPI [email protected]

Global Mental Health EPH GMH [email protected] Immunology of

Infectious Diseases

ITD IID [email protected] Medical Microbiology ITD MM [email protected] Medical Parasitology ITD MP [email protected] Medical Statistics EPH MS [email protected] Molecular Biology of

Infectious Diseases

ITD MBID [email protected] Nutrition for Global

Health

EPH NGH [email protected] Public Health – all

streams

PHP PH [email protected] Public Health in

Developing Countries

PHP PHDC [email protected] Public Health Eye

Care

ITD PHEC [email protected] Reproductive & Sexual Health Research EPH RSHR [email protected] Tropical Medicine in International Health

ITD TMIH [email protected]