TECNOQUIMICAS SALUD

(a) (i) When a depositor changes his name e.g. on adoption or otherwise, or in the case of a female depositor, on marriage when a depositor changes his name e.g. in case of female depositors, on 'marriage the depositor should be required to intimate the fact in writing to the post office and to

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produce the pass book of the account. The intimation should bear the depositor's signature with the old as well as with the new name and the depositor should also be required to sign a fresh application with the new name. The depositor's signature as written with the old name on the intimation should be compared with the specimen on record. The depositor's name should be written clearly in red ink in the pass book and the ledger card above the entry of the old name, which should be opened through in such a manner as to leave it still legible. The correction in the ledger card and the pass book should be kept in a guard file supported by the entry "vide depositor's intimation dated ...” which should be initialled and dated by PM. The pass hook should then be returned to the depositor. The number of account should he written at the top of the intimation which together with old application card/form should be kept in a guard file.

(ii) In SO one specimen of the new signature should be taken. The intimation with the fresh application (5B-3) should be forwarded to the HO entered in the list of documents. The new specimen signature obtained from the depositor should be pasted over the old specimen in such a manner as to allow inspection of the old specimen signature. Suitable correction should also be made in the SO ledger in the manner prescribed above.

(b) If the agent of an illiterate depositor is changed, the new agent should be required to produce a letter of authority from the depositor and fill in a fresh application. The fresh letter of authority should after verification be preserved in the special guard file referred to in Rule 23(2)(iii) replacing the old one.

The fresh application should be kept in the card index cabinet. The old letter of authority and the previous application card should be transferred to the control organisation for destruction.

(c) If an illiterate depositor, after having opened an account through an agent, desires to operate his account direct, he can do so by filling in a fresh application. The letter authorising the agent to act on his behalf and the original application card should be transferred to the SBCO for destruction. Also if a depositor, after having opened an account in his own name, desires to transact business through an agent, he can do so, the agent being required to produce a letter of authority and fill in a fresh application which should be disposed of in the manner prescribed above.

(i) Once an account has been opened directly by an illiterate depositor, subsequent appointment of an agent should be recognised only after careful investigation.

(ii) In SOs the letter of authority should be sent with the application to the HO.

(d) In the case an account opened on behalf of minor when the guardian of the minor is changed. When the change in guardianship is sanction by the Head of the Circle, the number and date of the sanction must be noted in the revised application.

(e) When a depositor who in the first instance elected to claim no interest on his account, afterwards declares his intention to accept interest in future of vice versa.

(f) When a depositor on active service appoints an agent or the agent is changed or the depositor subsequently desires to operate on the account himself.

(2) Conversion of a Joint Account into a Single account and vice versa:-

(i) The following conversions of accounts in the names of adults are permitted under Post Office Bank General Rules, 1981. The procedures in this behalf are outlined against each:

(a) A Single account into a joint account of two of either type

An application from the depositor for opening account (SB-3) should be obtained. Suitable remarks will be made on the original 5B-3 and other documents, viz., pass book, ledger card and index to Ledger cards.

(b) A Single account into a Joint account of three of either type including the original depositor

An application from the depositor and a revised application for opening account (SB-3) should be obtained. Suitable remarks will be made on the Original SB-3 and other relevant documents.

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(c) A Joint account of two into a Joint account of three including at least one of the original depositors.

An application on separate paper signed by both the depositors if Joint 'A' and by either if Joint 'B' and a revised application for opening of account (SB-3) should be obtained. Suitable remarks will be made on the original SB-3 and other relevant documents.

(d) A Joint account of three into a Joint account of two including at least one of the original depositors

Where no new depositor is inducted an application on plain paper from all the depositors jointly, if 'A' type and anyone of the depositors, if 'B' type will suffice. Suitable remarks will be made on SB-3 and other relevant documents scoring out the specimen signatures of the ceased depositor over the attestation of the Postmaster. If a new depositor is to be inducted, a revised application for opening the account (SB-3) should also be obtained, Suitable remarks will be made on the original SB-3 and other relevant documents.

(e) A Joint account of three into a Single account of one of the three

A written application on plain paper signed by all the depositors is necessary if the account is of Joint 'A' type. If the account is of Joint 'B' type, a written application on plain paper signed by the depositor in whose name the account is to stand is necessary. He should give a declaration in the following from :

"I am aware of the rules relating to maximum limits of deposits which is payable." No revised SB-3 and other relevant documents needed and the specimen signatures of the ceased depositors will be scored out duly attested by the Postmaster.

(f) A Joint account of two depositors into a Single account in the name of either of the two

A written application on plain paper is necessary from both the depositors if the account is of Joint 'A' type. If the account is of Joint B type, an application from the depositor who is to continue the account will be required, containing a declaration as in "e" above. No revised SB-3 will be required. Suitable remarks should be made on SB- 3 and other relevant documents and the specimen signature of the ceased depositor should be scored out duly attested by the Postmaster.

(ii) In the event of conversion of a Joint account into a Single account, if the remaining depositor has already a Single account in the same office, the conversion will not be allowed unless he closes that account.

(iii) Revised SB-3, when taken, will be attached to the original SB-3, the application on plain paper being filed in a guard file entitled "applications for conversion of accounts". The remarks made in the relevant documents will be attested by the dated signature of the Postmaster.

documents for further action. Fresh specimen signature slips will be obtained from the depositors whose specimen signatures are not already on record and pasted in the specimen signature book after being attested by the Sub Postmaster. The Sub Postmaster will also obtain and forward to the Head Office revised SB-3 wherever necessary. The Head Postmaster will record his approval for conversion both on the application for opening the account (SB-3) and the application on plain paper under his dated signature and designation stamp. The application on plain paper will be sent to the Sub Office duly entered in the SB slip. The Sub Postmaster will record on this application the remark "Necessary corrections made in ledger and specimen signature book" over his dated signature and return the application for record in the guard file at the Head Office, entered in the list of documents."

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(3). (i) A depositor on active service may send to the post office where the account stands a letter of authority, authorising any of the near relatives to operate on his account. The letter of authority should be sent through the officer Commanding of the depositor's unit and should bear the counter signature of the Officer Commanding of the Unit and a certificate from him to the effect that the depositor is a member of the force on active service. The post office at .which the account stands, should on receipt of the letter of authority allow the person named therein to operate the account, provided the person so authorised produces the pass book and is identified to the satisfaction of the post office. The letter of authority must be received direct by the post office where the account stands and not through the person authorised to transact on the account. The person named in the letter of authority should be required to submit a fresh application which should be disposed of under the normal procedure. In HO the letter of authority and the old application card should be preserved in a guard file, a remark being made in the ledger card and the first page of the pass book as follows:-

“... (Name of the person authorised) permitted to operate on the account, vide letter of authority dated ... from the depositor".

(ii) In SO, the letter of authority should be sent with the application to the HO -after making a suitable note in the ledger. when the Pass book is presented for the first time for any transaction, the remark prescribed above should be noted on its first page, spare specimen signature should be obtained and pasted to the S.S. book duly countersigned by the SPM.

(iii) If and when the depositor desires to cancel the authority given in favour of his relative and to operate on the account himself, an application in writing to that effect should be obtained from him duly countersigned by his Officer Commanding. The depositor should be required to submit a fresh application which should be disposed of under the normal procedure. In HOs the depositor's letter cancelling the authority given in favour of his relative should be pasted to the previous letter of authority preserved in the guard file. The old application furnished by the authorised agent should be sent to the control organisation for destruction. The remark made in the ledger card and the first page of the pass book when the relative was authorised to operate on the account should be scored through in red ink, and the following remarks should be recorded in the ledger card as well as on the first page of the pass book:-

"Depositor again permitted to operate on the account vide his letter dated..." In SOs the depositor's letter cancelling the authority given in favour of his relative should be sent with the fresh application to the HOs after scoring out remark previously made in the ledger in red ink When the pass book is presented for the first time for any transaction, the remark recorded on its first page when the relative of the depositor was authorised to operate on the account should be scored through in red ink and the following remark should be noted on the first page of the pass book:-

"Depositor again permitted to operate on the account vide his letter dated..."