Validación y aplicación de la metodología

Instruction for Charter Drafting Team

Please provide a detailed description of the composition of the working group membership, including members, participants, and/or observers, as applicable.

Please specify how an observer becomes a member, if applicable.

Guidance: A Comparison Table of Working Group Models

Page 88 of 116 [Notes from Transfer Policy Review Scoping Team:

“The Scoping Team anticipates that not all SGs/Cs within the GNSO will have interest in this policy issue, but the Scoping Team is concerned about lack of participation in the eventual PDP. To that end, the Scoping Team asks the GNSO Council to consider including “represented Observers” for those groups that do not wish to participate fully or nominate active WG members. The assigned Observers would be required to monitor the WG’s discussions, potential recommendations, and timeline of milestones. The represented Observers would also be required to keep their respective groups informed of the WG’s status and upcoming milestones. While some GNSO SGs/Cs may not have active WG members, the goal of requiring represented Observers is to ensure all groups will be fully informed when the GNSO Council starts to consider the policy recommendations.”]

ICANN org would recommend the GNSO Council consider a member/alternate/observer model*, comprised of:

Members, who are responsible for active participation, preliminary deliberations, and consensus; Alternates, who only participate if a Member is not available, but will be responsible for keeping up with all relevant WG deliberations to ensure they remain informed and can contribute when needed; Observers - who may actively follow the work of the Transfer Policy WG, but will not have posting or speaking rights during WG meetings.

Note: ICANN org is recommending limiting the membership of the WG to assist in preventing an oversized, and potentially inefficient, WG.

The Membership Structure of the Transfer Policy Review Working Group will be composed of Members, Alternates, Observers, and a dedicated GNSO Council Liaison. Observers will be allowed to follow the work of the Working Group, but will not be authorized to speak up during meetings or post to the Working Group list; these observers are asked to coordinate through their group’s appointed Members, and, of course, may respond to all public comment proceedings.

With respect to the number of Members and Alternates, Staff would recommend that following publication of the Final Issue Report, and assuming the GNSO Council initiates a PDP, the GNSO Council would contact SO/AC/SG/Cs to inquire about expected participation, including how many members should be appointed per group.

Description of Transfer Policy Review Working Group roles:

● WG Members: Members are expected to commit to the Statement of Participation as well as participate in any WG consensus calls, as applicable. Members are required to represent the formal position of their appointing organization, not individual views or positions.

*NOTE: the Scoping Team discussed the participation of a “represented Observer,” or a participant who would be responsible for following the WG’s discussions, potential

recommendations, and timeline of milestones. The idea of the represented Observer was to allow for GNSO SG/Cs (and outside SOs/ACs, if applicable) who are not interested and/or do not have prospective members able to fully commit to the responsibilities and requirements of active Members. These groups would be required to put forward at least one individual who would be responsible for following the work of the WG and keeping their respective group informed. Because this concept is not explicitly recognized in the PDP 3.0 manual, ICANN org is recommending that each GNSO SG/C nominate at least one member to participate. In the event a GNSO SG/C is unable to nominate a member, ICANN org would recommend at least one observer (defined below) be responsible for keeping their respective SG/C informed of

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milestones and potential recommendations that may affect the SG/C. The WG could consider quarterly webinars/info sessions to assist in the observers’ understanding of the status, timeline, upcoming milestones, and draft recommendations.

● WG Observers: Anyone interested in this effort may join as an observer – observers are subscribed to the mailing list on a read-only basis but are NOT able to post. Similarly, observers are NOT invited to participate in WG meetings. The ability to listen in real-time as well as recordings / transcripts of meetings will be available to observers.

● Alternates: Alternates will only participate if a Member is not available. Alternates will be responsible for keeping up with all relevant WG deliberations to ensure they remain informed and can contribute when needed.

● GNSO Council Liaison: The GNSO Council shall appoint a liaison who is accountable to the GNSO. The liaison must be a member of the Council, and the Council recommends the liaison be a Council member able to serve during the life of this WG. Generally speaking, the liaison is expected to fulfill the liaison role in a neutral manner, monitor the discussions of the Working Group and assist/ inform the Chair and the WG as required.

Additional Notes - Consider for Inclusion by Charter Drafting Team

The GNSO Secretariat should circulate a ‘Call For Volunteers’ in accordance with the group structure determined by the GNSO Council or this Charter drafting team:

● Publication of announcement on relevant ICANN web sites including but not limited to the GNSO and other Supporting Organizations and Advisory Committee web pages; and

● Distribution of the announcement to GNSO Stakeholder Groups, Constituencies and other ICANN Supporting Organizations and Advisory Committees

The standard WG roles, functions & duties shall be applicable as specified in Section 2.2 of the Working Group Guidelines.