The School Head is the process owner of the School M&E System. As process owner, the school head must ensure the integrity and efficiency of the System. This means providing accurate, correct, timely and relevant information to the school stakeholders. The school head will also be the major beneficiary of the lessons and insights produced by the M&E System. Specifically, the following outlines the roles and responsibilities of the School Head on M&E:
Overall, the School Head provides the steering and decision making requirements
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of school based management.
The School Head shall report directly to the Schools Division Superintendent and provide information on the progress or status of the SIP/AIP implementation. The School Head shall also raise problems and issues affecting school based management and recommend areas for adjustments.
The School Head shall interact closely with the following stakeholders:
Division Office PTCA
Community
Local Government Unit Local School Board
Monitor SIP Preparation and Start Up. Includes:
Communicate to the teachers, non teaching, parrents, community, the LGU and others the DepED policies, guidelines and standards concerning SIP preparation and start up
Provide input on the technical directions necessary in the preparation of the SIP.
Ensure active participation of stakeholders during the formulation of the SIP Generate support form the Division, Region , the LGUs and other
stakeholders concerning the funding support or requirements to implement the SIP
Overall supervision of the SIP/AIP implementation. The school head is to ensure that all the programs and projects undertaken in the school are in accordance with the accepted SIP and AIP , on time and within budget
Provide Supervise teachers performance. Provide instructional support to teachers in the implementation of the curriculum and in managing the teaching and learning process. Provide feedback on the performance of the teachers.
School Review and submit progress reports which include School Quarterly Report and Annual Report
Conduct regular meetings and workshops
Facilitate the conduct of SIP Post Implementation Review Review and endorse the SIP Completion Report.
School M&E System
9.3.2 School M&E Coordinator
The M&E Coordinator is responsible for the overall M&E strategy and implementation of M&E related activities within the School and provide timely and relevant information to school stakeholders.
The M&E Coordinator shall interact closely with the following stakeholders:
School Head Teachers
NonTeaching Staff
The M&E Coordinator shall report directly to the School Head. The Coordinator shall provide the School Head with interpretation and analysis of M&E data, raise issues and problems affecting (or may affect) SIP/AIP implementation and recommend areas for adjustment in the implementation plan. Specifically, the following outlines the roles and responsibilities of the School M&E Coordinator:
Assist in the review and revision of the SIP objectives and strategies, particularly in the adjustments of the OVIs (objectively verifiable indicators) and MOVs (means of verifications reports, documents, data gathering methods)–
Assist in the development and adjustment of the SIP and AIP
Assist the school head in the setting up of the School M&E System. Ensure that the School M&E System complies with the Division M&E System
Communicate to teachers and nonteaching staff the requirements of the School M&E System and the roles and responsibilities of staff on M&E
Prepare consolidate School Monthly Report for the School Head in accordance with the approved reporting formats and schedule. This also includes reviewing and validating the reports submitted by school staff and documents received from outside the school.
Assist the teachers and nonteaching staff in the preparation of their progress reports.
Record and report the Physical Accomplishment of the School as per SIP/AIP Ensure proper documentation and safekeeping of school reports and documents generated during project implementation.
9.3.3 School Planning Coordinator
The School Planning Coordinator is responsible for ensuring reliability of school data and other information reported by the School. Specifically, the Planning Coordinator is
responsible for the collection and validation of project data received from the teachers and nonteaching staff and will provide initial statistical analyses for the same.
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The Planning Coordinator shall interact closely with the following stakeholders:
School Head
School M&E Coordinator Teachers
NonTeaching Staff
The Planning Coordinator shall report directly to the School Head and work side by side with the M&E Coordinator. The Planning Coordinator shall provide initial interpretation and analysis of project data. Specifically, the following outlines the roles and responsibilities of the School Planning Coordinator:
Assist in the review and revision of the SIP objectives and strategies, particularly in the adjustments of the OVIs (objectively verifiable indicators) and MOVs (means of verifications reports, documents, data gathering methods)–
Assist in the development and adjustment of the SIP and AIP
Assist the M&E Coordinator in the preparation of consolidated School Monthly Report
Ensure availability of information from the SMIS and timeliness of data.
Mainly responsible for the computer entry of data from teachers and nonteaching staff and provide some initial analysis and interpretation. Ensure integrity and
accuracy of data
Manage and maintain the SMIS.
9.3.4 School Department Heads
The School Department Heads are responsible for monitoring and evaluating the remediation and enhancement programs as outlined in the SIP/AIP. The Department Heads Coordinators are directly responsible for the day to day supervision of their Departments based on the SIP/AIP (or Department Implementation Plan when available).
As the frontliners, they provide technical assistance to teachers on how to efficiently and effectively manage the teaching and learning process.
The Teachers shall interact closely with the following stakeholders:
• School Head
• Teachers
• School M&E Coordinator
• School Planning Coordinator
The Department Heads shall report directly to the School Head. They shall provide the School Head with the progress or status of programs and projects of the Department,
School M&E System
raise issues and problems affecting (or may affect) teaching and learning and
recommend areas for adjustment in the SIP/AIP. Specifically, the following outlines the roles and responsibilities of the School Department Head:
Prepare programs and projects that will support the teaching and learning process in the school.
Prepare and submit Monthly Report detailing the status of programs and projects in the Department and future activities
Conduct Department meetings and workshops related to M&E concerns
Supervise day to day activities of teachers. Monitor the teaching process and the coverage of the curriculum
Participate in the School Outcome Evaluation especially in assessing the effectiveness of school programs and projects
9.3.4 Teachers
The Teachers are responsible for tracking the participation and progress of learners. The Teachers are directly responsible for the day to day monitoring of learners performance inside the classroom. Their primary monitoring responsibility is to provide feedback to learners regarding performance and implement or suggests remediation or enhancement activities for the learners.
The Teachers shall interact closely with the following stakeholders:
• Learners
• School Head
• Department Head
• Parents
• School M&E Coordinator
• School Planning Coordinator
The Teachers shall report directly to the School Head and/or Department Head. They shall provide the School Head / Department Head with the scope of lessons covered and the performance of the learners on a periodical basis. Specifically, the following outlines the roles and responsibilities of the Teachers on M&E:
Prepare lesson plans
Monitor the performance of learners. This includes attendance, participation inside the classroom, quality control of learners' work and the demonstration of
competencies of learners against expectations
Inform the School Head / Department Head, other Department Heads and Non
Teaching Staff about learner related concerns to ensure prompt response to
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problems and issues
Prepare and submit Monthly Report detailing the status of programs and projects in the Department and future activities
Prepare and submit an Assessment Report on learners performance Participate in the School Outcome Evaluation especially in assessing the effectiveness of school programs and projects
9.3.4 NonTeaching Staff
The NonTeaching Staff (includes Guidance Counselor, Librarian, School Nurse and others) are responsible for promoting the use of school facilities that support the requirements of teachers and learners.
The NonTeaching shall interact closely with the following stakeholders:
• School Head
• Department Head / Teachers
• Learners
• School M&E Coordinator
• School Planning Coordinator
The NonTeaching Staff shall report directly to the School Head. They shall provide the School Head with the utilization of the facilities and the enhancement requirements of the facility. Specifically, the following outlines the roles and responsibilities of the NonTeaching Staff on M&E:
Monitor requirements and needs of teachers and facilities regarding use of school facility, laboratories and school equipment
Monitor utilization of school facilities and equipment
Provide report on the status and maintenance requirements of the school facilities, laboratories and school equipment
Participate in the Planning and School Outcome Evaluation activities of the school.
9.3.4 M&E Support Staff
The M&E Support Staff is an administrative support staff to the School Head, School M&E Coordinator and School Planning Coordinator. The Support Staff shall be responsible for the collection of data, encoding, filing and maintenance requirements of the School M&E System.
School M&E System
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