council in committee of the whole

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COUNCIL IN COMMITTEE OF THE WHOLE

January 10, 2011 2:48 p.m.

Committee Room No. 2, City Hall

MINUTES

PRESENT:

Acting Mayor Lorrie Williams, Chair Councillor Jonathan Coté

Councillor Bill Harper Councillor Bob Osterman Councillor Betty McIntosh Councillor Jaimie McEvoy

REGRETS:

Mayor Wayne Wright

STAFF:

Mr. Paul Daminato - City Administrator

Mr. Rick Page - Corporate Officer/Director of Legislative Services Ms. Lisa Spitale - Director of Development Services

Mr. Dean Gibson - Director of Parks, Culture & Recreation Mr. Jim Lowrie - Director of Engineering Services

Mr. Gary Holowatiuk - Director of Finance and Information Technology Ms. Louise Payne - Committee Clerk

GUESTS:

Mr. Dave Gormley - BD Group ADDITIONS TO AGENDA

MOVED AND SECONDED

THAT the Agenda be varied as follows:

Canada Day grant application – added as item 13(a) under Consent Agenda.

CARRIED.

All members of Council present voted in favour of the motion.

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PRESENTATION

1. Multi Use Civic Facility – Roger Hughes, Hughes Condon Marler Architects and Mark Thompson, Musson Cattell Mackey Partnership

Mr. Mark Thompson and Mr. Roger Hughes provided a presentation on the design considerations for the Multi Use Civic Facility.

Council comments:

Wall along Begbie Street – may want to have a mural with history of the city;

Suggest finishing elements such as BC woods;

Consider a “living wall”;

Seating is important in the lobby areas, especially for people with limited mobility;

Sister City in China has a source of marble and granite and they are anxious to be part of this project.

2. Economic Activity of the Brewery District – John Conicella and Larry Kerr, Wesgroup

Mr. John Conicella and Mr. Larry Kerr made a presentation outlining the proposed development of the Brewery District and the forecasted economic activity.

CONSENT AGENDA

MOVED and SECONDED

THAT the Consent Agenda be approved subject to the removal of the following items to Action Items: Items 5, 7, 8, 11, and 13.

CARRIED.

** MOVED and SECONDED and CARRIED, this Committee recommends

THAT the recommendations arising from the Consent Agenda be approved as follows:

Director of Development Services

3. Multi Use Civic Centre Facility and Office Development - Design Update

January 10, 2011 report providing Council with information regarding the Multi-Use Civic Facility.

THAT Council receive the January 10, 2011 report from the Director of Development Services on the design update on the Multi Use Civic Centre Facility and Office Development for information.

4. Development Permit Applications – 006 (GN) and 007 (GN) for 21 Eighth Avenue and 27 Eighth Avenue

January 10, 2011 report advising Council on the adoption of Zoning Amendment Bylaw No. 7414, 2010 and in the consideration of Development Permit applications DP 006 (GN) and DP 007 (GN).

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THAT Zoning Amendment Bylaw No. 7414, 2010 be referred to Regular Council for consideration of adoption; and

THAT Council approve the issuance of Development Permits 006 (GN) and 007 (GN) for 21 Eighth Avenue and 27 Eighth Avenue.

6. Development Agreement Bylaw for 828 Royal Avenue (Bylaw No. 7449, 2011)

January 10, 2011 report seeking Council’s consideration of a bylaw to authorize a Development Agreement between the City and Skevra Designs Ltd., Inc.

THAT Downtown Development Bylaw No. 7449, 2011 be referred to Regular Council for consideration of Three Readings; and

THAT the Mayor and City Clerk be authorized to sign the required documents.

Director of Engineering

9. Bylaw Amendment to Permit the Operation of Neighbourhood Zero Emission Vehicles on City Streets (Bylaw No. 7440, 2011)

January 10, 2011 report presenting an amendment to the City of New Westminster Street Traffic Bylaw No. 6027, 1991, to permit the operations of Neighbourhood Zero Emission Vehicles (NZEV) on City roads.

THAT the City of New Westminster Street Traffic Amendment Bylaw No. 7440, 2011 be referred to Regular Council for consideration of Three Readings; and

THAT TransLink and ICBC be requested to further review the operations of Neighbourhood Zero Emission Vehicles with stakeholder groups and recommend further operational requirements as appropriate.

10. Build Canada Fund – Extension of Construction Completion Deadline

January 10, 2011 report updating Council on the statistics of the project in order to allow their consideration of this Development Permit Application.

WHEREAS the federal and provincial governments will make a one-time extension of the deadline for funding of projects under the Build Canada Fund – Communities Component Top-Up from March 31, 2011 to October 31, 2011;

AND WHEREAS all funding from the Government of Canada and the Province will cease after October 31, 2011;

AND WHEREAS the City of New Westminster has asked the provincial government for an extension to October 31, 2011 for the following project:

Streets and Sidewalks Revitalization Project No. 27084

Total Eligible cost: $8 million ($2.66 million Federal/$2.66 million Provincial contributions)

THEREFORE BE IT RESOLVED THAT the City of New Westminster attests that it will continue to contribute its share of the required funding for the aforementioned project;

AND BE IT FURTHER RESOLVED THAT actual claims for all eligible costs incurred by March 31, 2011, for the aforementioned project, must be and will be submitted no later than April 15, 2011 to the Province;

AND BE IT FURTHER RESOLVED THAT the City of New Westminster will ensure that the project will be completed.

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Director of Finance

12. Development Cost Charge Expenditure Bylaw No. 7450, 2011

January 10, 2011 report obtaining Council’s approval of Development Cost Charge Expenditure Bylaw No.

7450, 2011.

THAT Development Cost Charge Expenditure Bylaw No. 7450 be forwarded to Regular Council for consideration of Three Readings;

THAT Council approves expending $83,000 from the Queensborough Water DCC Reserve to pay for the costs of projects on behalf of the Mainland Water DCC Reserve.

This amount is to be repaid to the Queensborough Water DCC Reserve no later than the time when the funds are needed for the purposes of the Queensborough Water DCC projects; and

THAT Council approves expending $147,000 from the Queensborough Transportation DCC Reserve to pay for the costs of projects on behalf of the Mainland Transportation DCC Reserve. This amount is to be repaid to the Queensborough Transportation DCC Reserve no later than the time when the funds are needed for the purposes of the Queensborough Transportation DCC projects.

13(a) Canada Day Grant Application – Director of Parks, Culture and Recreation

Request for authorization to apply for the Heritage Canada Grant for Canada Day celebrations.

THAT staff be authorized to apply for the Heritage Canada Grant for Canada Day, 2011.

CARRIED.

ITEMS REMOVED FROM THE CONSENT AGENDA

5. Development Permit Application 040 (UT) for 609 and 625 Fifth Avenue – Updated Statistics

January 10, 2011 report updating Council on the statistics of the project in order to allow their consideration of this Development Permit Application.

Council questioned where the issue of number of units per acre had been dealt with, and was advised that density bonusing was not being recommended because this bylaw does not have a height cap.

THAT Council receive the January 10, 2011 report from the Director of Development Services regarding Development Permit application 040 (UT) for 609 and 625 Fifth Avenue for information.

CARRIED.

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7. Proposed Development Permit for 345 Gifford Street – Preliminary Report

January 10, 2011 report to provide information to Council on this Development Permit application and to seek direction regarding the perimeter trail.

Council expressed concern with tying hands of future Councils by stating that the perimeter trail must be built.

Mr. Dave Gormley of BD Group explained that a portion of the site is owned by the Port and Smurfit and there is no way to connect the trail to the casino. He added that if it ended up with a multi-tenanted building, there would be a trail through the site.

THAT staff be directed to bring forward the Development Permit application for the construction of a warehouse at 345 Gifford Street for consideration by Council following the normal staff and committee review process; and

THAT staff be directed to amend the No Build covenant indicating that at a future date, the perimeter trail is to be constructed.

CARRIED.

Councillor Harper opposed.

8. Proposed Rezoning of 620 Salter Street – Preliminary Report

January 10, 2011 report to provide information to Council on this rezoning application.

Council expressed concern with regard to this site – the road is substandard (width) and the property has been agricultural for many years.

THAT further consideration of the proposed rezoning of 620 Salter Street be TABLED until completion of the Queensborough Plan.

CARRIED.

11. Development Cost Charge Reserve Funds Establishment Bylaw (Bylaw No. 7448, 2011)

January 10, 2011 report seeking Council’s approval of Development Cost Charges Reserve Funds Establishment Bylaw No. 7448, 2011.

Council questioned the location of the DCCs supporting parks, and staff advised that the purpose of Bylaw No. 7448 was to establish three new DCC Reserves as set out by DCC Bylaw No. 7311, 2009 which was adopted by Council in December, 2010.

THAT Development Cost Charges Reserve Funds Establishment Bylaw No. 7448, 2011 be forwarded to Regular Council for consideration of Three Readings.

CARRIED.

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Director of Human Resources

13. Council Indemnity / Remuneration 2011 and Amendment to Council Expense Policy

January 10, 2011 report to inform Council of their annual remuneration adjustment in accordance with the Council Remuneration Policy.

Council was advised that the new policy was modeled after the municipality of Delta’s.

THAT Council receive the January 10, 2011 report from the Director of Human Resources regarding Council Indemnity/Remuneration 2011 and Amendment to Council Expense Policy; and

THAT the proposed amendment to the Council Expense Policy for Child Care Expense Reimbursement be referred to a public process.

CARRIED.

COMMITTEE MINUTES AND RECOMMENDATIONS:

14. MOTION TO ADOPT THE MINUTES OF: Downtown Parking Commission meeting of December 1, 2010

THAT the minutes of the Downtown Parking Commission meeting of December 1, 2010 be received and adopted.

CARRIED.

15. MOTION TO ADOPT THE MINUTES OF: Environment Advisory Committee meeting of November 10, 2010

THAT the minutes of the Environment Advisory Committee meeting of November 10, 2010 be received and adopted.

CARRIED.

16. MOTION TO ADOPT THE MINUTES OF: Special Services and Access Committee Meeting of December 2, 2010

THAT the minutes of the Special Services and Access Committee meeting of December 2, 2010 be received and adopted.

CARRIED.

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MOTION TO ADOPT THE RECOMMENDATION ARISING FROM THE ABOVE:

a) Call for Proposals for Mid-sized Projects Enabling Accessibility

** MOVED and SECONDED and CARRIED, this Committee recommends THAT a pilot project for an audible street system announcing intersections be installed at Columbia and 8^th Street to enable those with a visual impairment greater accessibility.

CARRIED.

b) Sapperton Parking Issues

** MOVED and SECONDED and CARRIED, this Committee recommends THAT staff investigate the possibility of replacing the existing 10 hour time limit meters on E. Columbia Street at Keary and Sherbrooke Streets to those with a maximum 2 hour time limit to free up parking spaces around the hospital to accommodate those at medical appointments.

CARRIED.

ADJOURNMENT

ON MOTION, the meeting adjourned at 5:38 pm.

Certified Correct,

___________________________________ _________________________________

LORRIE WILLIAMS RICHARD PAGE

ACTING MAYOR CORPORATE OFFICER

** Denotes recommendations referred to Regular Council meeting of January 10, 2011 for ratification.