REGULAR MEETING OF CITY COUNCIL

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January 20, 2014 Regular Council Agenda Page 1 Doc #508106

REGULAR MEETING OF CITY COUNCIL

January 20, 2014 at 12:00 p.m.

With immediate adjournment to Closed Meeting Regular Council reconvenes at 7:00 p.m.

Council Chamber City Hall PRESENT:

Mayor Wayne Wright Councillor Jonathan Coté Councillor Bill Harper Councillor Jaimie McEvoy Councillor Betty McIntosh Councillor Chuck Puchmayr ABSENT:

Councillor Lorrie Williams STAFF:

Ms. Lisa Spitale - Chief Administrative Officer

Ms. Jan Gibson - Acting Corporate Officer/Director of Legislative Services Ms. Bev Grieve - Director of Development Services

Mr. G. Dean Gibson - Director of Parks, Culture and Recreation Mr. Gary Holowatiuk - Director of Finance & Information Technology Mr. Jim Lowrie - Director of Engineering Services

Chief Tim Armstrong - Fire Services Ms. Stephanie Lam - Committee Clerk The meeting was called to order at 12:00pm.

EXCLUSION OF THE PUBLIC

1. MOVED and SECONDED

THAT pursuant to Section 90 of the Community Charter, members of the public be excluded from the Closed Meeting of Council immediately following the Regular Meeting of Council on the basis that the subject matter of all agenda items to be considered relate to matters listed under Sections 90(1)(a), 90(1)(c), 90(1)(e), 90(1)(j), and 90(1)(k):

(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

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(c) labour relations or other employee relations;

(e) the acquisition, disposition or expropriation of land or

improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality;

(j) information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act;

(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public;

CARRIED.

All members of Council present voted in favour of the motion.

Purpose of the meeting: Personal, employee relations, property and negotiations matters

ADJOURNMENT

2. MOTION to adjourn to the Council Meeting in open session and proceed to Closed Session.

MOVED and SECONDED

THAT the meeting be adjourned to closed session.

CARRIED.

RECONVENE TO REGULAR COUNCIL

3. MOTION to reconvene to the Regular Meeting of Council at 7:00 p.m. in the Council Chamber.

THAT the Regular Meeting of Council be reconvened in the Council Chamber.

CARRIED.

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ADDITIONS TO THE AGENDA

4. MOTION to Add or Delete Items from the Agenda.

No additions or deletions.

ADOPTION OF MINUTES

5. Motion to adopt the minutes of the Special Regular Meeting of the City Council held January 6, 2014.

THAT the minutes of the Special Regular Meeting of City Council held January 6, 2014 be adopted.

CARRIED.

PRESENTATIONS

6. Pink Shirt Day, Ashley Currie with Respect Ed group members Kate MacMurchy, Fiana Liu and Chianne Wells, New Westminster Secondary School

Kate MacMurchy, Fiana Liu and Chianne Wells, Respect Ed members from New Westminster Secondary School, provided a screening of the

“Respect Ed” program, and spoke to the origin of Pink Shirt Day.

The Presenters advised that “Respect Ed” provides three hour workshops to local schools. It was noted that the workshops focus on zero tolerance for bullying.

The Presenters announced that February 19, 2014 is Pink Shirt Day, and advised that individuals can show their support by purchasing a Pink Shirt.

Funds raised from the sale of the shirts will allow the continuation of programs, such as “Respect Ed”.

Council thanked the Presenters for their work with the “Respect Ed”

program, and expressed their support for Pink Shirt Day. Council acknowledged the seriousness of bullying, and questioned if their workshops are also provided to adult groups. The presenters advised that at this time, “Respect Ed” is available only to students; however, noted that the Red Cross Society likely offers workshops and information for adults.

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DELEGATIONS

7. Open Delegations

Tony Antonias, Special Advisor, Arts Commission, announced that

“Annie” will be taking place from April 10-26, 2014. The 25^th anniversary production continues to provide Broadway Quality Productions at New Westminster prices.

Council thanked Mr. Antonias for his continued work and dedication to the local Arts programs, and spoke to a recent newspaper article which highlights Mr. Antonias’ work with the jingle “$1.49 Days”.

Geraldine Mercer, resident, referencing a neighbouring property, expressed concerns regarding the three patios. Council requested staff to investigate Ms. Mercer’s concerns and report the findings to a future meeting.

Peter Goodwin, President of the New Westminster Hyack Festival Association (the Association), advised that he was elected as the Association’s new President following their Annual General Meeting. It was noted that the AGM was held on the same evening as the Regular Council meeting, and Mr. Goodwin apologized for the scheduling conflict.

Mr. Goodwin spoke to the Association’s 2013 successes, and highlighted upcoming events, such as the Ambassador Pageant, for 2014.

Members of Council expressed condolences for the recent passing of Mr.

Goodwin’s Aunt – Nora Tubman.

Robert Joste, resident, advised that he is a newspaper carrier in the Queen’s Park neighbourhood and thanked residents for their generosity and kindness this past holiday season.

UNFINISHED BUSINESS 8. No Items

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COMMITTEE RECOMMENDATIONS

9. Recommendations from Council in Committee of the Whole meeting held January 20, 2014:

a) 2014 Committee Recruitment

1.) Rescindment of appointments to the Public Art Advisory Committee

THAT the appointments of Gisela Woldenga and Patrick O’Shaughnessy to the Public Art Advisory Committee be rescinded.

CARRIED.

2.) Amendments to committee Terms of Reference

THAT the Community Heritage Commission Terms of Reference be amended to include one (1) additional community member.

THAT the Access Ability Advisory Committee Terms of Reference be amended to include one (1) non-voting special advisor.

CARRIED.

3.) 2014 Committee Appointments

THAT the Council approve the 2014 Committee

appointments as noted in Attachment A of the report dated January 20, 2014.

CARRIED.

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b) Appointment of 2014 Metro Vancouver Committee Members

THAT Mayor Wright be appointed to the Metro Vancouver Board of Directors;

THAT Councillor Puchmayr be appointed as the Alternate to the Metro Vancouver Board of Directors;

THAT the following members of Council be appointed to the following 2014 Metro Vancouver Committees:

• Regional Planning and Agriculture – Mayor Wright

• Transportation – Mayor Wright

• Zero Waste – Mayor Wright

• Housing Committee – Mayor Wright

• Intergovernmental and Administration – Mayor Wright

• Utilities – Councillor Puchmayr

CARRIED.

c. Draft 2014 - 2018 Financial Plan – General Fund – Director of Finance and Information Technology

i. Presentation and Staff Report

THAT Council receives this report and presentation for information and discussion purposes.

CARRIED.

d. Anvil Centre – Construction Noise Bylaw Exemption (On table)

THAT PCL Constructors Westcoast Inc. be granted an exemption from Construction Noise Bylaw No. 6063 to conduct night-time work at the times and dates noted in this report for the Anvil Centre project located at 777 Columbia Street.

CARRIED.

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e. Correspondence dated January 17, 2014, Tourism New Westminster, regarding Launch of Annual Marketing Programs and Initiatives for the Upcoming Tourism Season (On Table)

THAT the correspondence be received and referred to staff.

CARRIED.

f. Correspondence received January 17, 2014 regarding 218 Fourth Street (On Table)

THAT the correspondence be received.

CARRIED.

g. Heritage Revitalization Agreement – 746 Ewen Avenue – Preliminary Report

THAT Council direct staff to begin the public consultation component for a proposed Heritage Revitalization Agreement for 746 Ewen Avenue.

CARRIED.

h. 218 Fourth Street Covenant Modification - Public Consultation Results

THAT Council direct staff to continue to work with the applicant and their architect to provide a revised set of drawings that is closer in design to the covenant plans and that have community support.

CARRIED.

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i. Proposed Workplan for the Official Community Plan Review

THAT Council endorse the proposed Official Community Plan Review Workplan and direct staff to undertake the next steps as outlined in this report.

CARRIED.

Director of Finance and Information Technology j. Uptown New Westminster BIA Establishment

THAT the following report describing the requirements of a Business Improvement Area (BIA) and the background to the request for the establishment of the Uptown New Westminster BIA be received by Council;

THAT establishment of the Uptown New Westminster Business Improvement Area by Council initiative, at the request of the Uptown Business Association of New Westminster, be commenced;

THAT the following bylaw “Uptown New Westminster Business Improvement Area No. 7657, 2014” (Attachment 1) be forwarded to Council for three readings; and

THAT staff undertake a public process, as required by Section 213 of the Community Charter, to allow the affected property owners to petition against the initiative.

CARRIED.

Director of Legislative Services

k. Follow up on issues relative to NW Hyack Festival Association

THAT the report dated January 20, 2014 be received for information.

CARRIED.

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Committee Recommendations

l. Resident’s Association Forum

i. Meeting Facilities for Residents’ Association Meetings

THAT the following Residents’ Association Forum recommendation dated October 30, 2013 be forwarded to the Parks, Culture, and Recreation Department for investigation and response.

THAT Council inform the Parks, Culture, and Recreation

Department of the Policy that allows Residents’ Associations to facilitate meetings at no cost (eg: Century House).

CARRIED.

ii. Request for Increased Traffic Enforcement (First St. and Royal Ave.)

THAT the following recommendation dated October 30, 2013 from the Residents’ Association Forum be forwarded to the Police Board:

THAT Council request the Police Department to increase traffic enforcement with respect to left hand turns eastbound off of First Street onto Royal Avenue, during the restricted hours posted on the traffic sign.

CARRIED.

m. Proposal to Change the Terms of Reference of the Neighbourhood Traffic Advisory Committee to Include a Position for the New Westminster District Parent Advisory Council

WHEREAS Mayor and Council have received a request from the New Westminster District Parent Advisory Council to change the Terms of Reference to Membership of the Neighbourhood Traffic Advisory Committee to include a position for a representative of the New Westminster District Parent Advisory Council.

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THEREFORE, BE IT RESOLVED THAT the Neighbourhood Traffic Advisory Committee’s Terms of Reference be amended to include a position for a representative of the New Westminster District Parent Advisory Council.

CARRIED.

n. Motion on Notice – Councillor Puchmayr

Councillor Puchmayr spoke to the motion on notice regarding the BC Emergency Health Services Board Resource allocation plan (the Plan), advising that the Plan amends the protocols for how Emergency Services responds to calls.

Members of Council expressed concerns that the new dispatch

procedures could significantly delay the response time for an ambulance, adding that the Plan is an offloading of services to Municipal

Governments.

Members of Council advised that a letter was received January 3, 2014 regarding the Plan, noting that the process for implementing the plan has not yet concluded. Members of Council noted that those with emergent needs are requested to call 9-1-1, noting that residents will receive service in response to the call.

WHEREAS The City of New Westminster strongly opposes the BC Emergency Health Services Board Resource Allocation Plan; and

WHEREAS the delay in ambulance dispatch will create a greater need for City First Responders to attend and has the potential of increasing the need for fire services to attend calls formerly attended by BC Ambulance Services;

THEREFORE BE IT RESOLVED THAT the City asserts that this protocol will not only offload BC Ambulance Services to City Fire Services, at an increased cost to Local Government, but will also put patients at serious risk.

CARRIED.

Councillor McIntosh voted in opposition.

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o. Meeting with BC Emergency Health Services Board (On Table)

THAT the City respond to BC Emergency Health’s letter dated January 3, 2014 and request that a representative be invited to a future meeting of Council.

CARRIED.

BYLAWS

10. Bylaws for adoption:

No Items.

11. Bylaws coming forward from the Committee of the Whole meeting held January 20, 2014:

a. Uptown New Westminster Business Improvement Area Bylaw No. 7657, 2014 [A Bylaw to establish a Business Improvement Area Service]

THAT Uptown New Westminster Business Improvement Area Bylaw No. 7657, 2014 be read a first time.

CARRIED.

THAT Uptown New Westminster Business Improvement Area Bylaw No. 7657, 2014 be read a second time.

CARRIED.

THAT Uptown New Westminster Business Improvement Area Bylaw No. 7657, 2014 be read a third time.

CARRIED.

NEW BUSINESS 12. No items.

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CORRESPONDENCE 13. No Items REPORTS

Due to time constraints, Council deferred the member reports to the next Regular meeting of Council.

Council Members:

Councillor Coté Councillor McEvoy Councillor Harper Councillor McIntosh Councillor Puchmayr Councillor Williams Mayor Wayne Wright NEXT MEETING

January 27, 2014

The proposed Regular Session convenes at 12:00 pm and immediately adjourns to closed session in Committee Room 2 on the 2^nd Floor at City Hall; the

Committee of the Whole commences at 3:00 p.m. in the Council Chamber on 2^nd Floor at City Hall. A Public Hearing will commence at 6:00 p.m. in the Council Chamber, 2^nd Floor, City Hall. Immediately following the Public Hearing, the proposed Regular Meeting of Council convenes in the Council Chamber, 2^nd Floor, City Hall.

Public Hearing

• Official Community Plan Amendment Bylaw No. 7643, 2013 [A Bylaw to Amend the Official Community Plan to add the Queensborough

Community Plan]

• Zoning Amendment Bylaw (57 Seventh Avenue Grace Hall) No. 7652, 2013 [A Bylaw to Amend Zoning Bylaw No. 6680, 2001]

Opportunity to be Heard

• Development Variance Permit 571 for 901 Second Street

• Development Variance Permit 562 for 744 Twelfth Street and 1204 Eighth Avenue

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ADJOURNMENT

ON MOTION, the meeting was adjourned at 8:02pm.

Certified Correct,

WAYNE WRIGHT JAN GIBSON

MAYOR ACTING CORPORATE OFFICER