Annual Budget
School District No. 79 (Cowichan Valley)
June 30, 2015
April 17, 2014 15:43
School District No. 79 (Cowichan Valley)
June 30, 2015 Table of Contents
Bylaw ... 1
Annual Budget - Revenue and Expense - Statement 2 ... 2
Annual Budget - Changes in Net Financial Assets (Debt) - Statement 4 ... 4
Annual Budget - Operating Revenue and Expense - Schedule 2 ... 5
Schedule 2A - Annual Budget - Schedule of Operating Revenue by Source ... 6
Schedule 2B - Annual Budget - Schedule of Operating Expense by Source ... 7
Schedule 2C - Annual Budget - Operating Expense by Function, Program and Object ... 8
Annual Budget - Special Purpose Revenue and Expense - Schedule 3 ... 10
Schedule 3A - Annual Budget - Changes in Special Purpose Funds ... 11
Annual Budget - Capital Revenue and Expense - Schedule 4 ... 13
*NOTE - Statement 1, Statement 3, Statement 5, Schedule 1 and Schedules 4A - 4D are used for Financial Statement reporting only.
April 17, 2014 15:43
A Bylaw of THE BOARD OF EDUCATION OF SCHOOL DISTRICT NO. 79 (COWICHAN VALLEY) (called the ''Board'') to adopt the Annual Budget of the Board for the fiscal year 2014/2015 pursuant to section 113 of the School Act , R.S.B.C., 1996, c. 412 as amended from time to time (called the "Act ").
1. Board has complied with the provisions of the Act respecting the Annual Budget adopted by this bylaw.
2. This bylaw may be cited as School District No. 79 (Cowichan Valley) Annual Budget Bylaw for fiscal year 2014/2015.
3. The attached Statement 2 showing the estimated revenue and expense for the
2014/2015 fiscal year and the total budget bylaw amount of $80,099,431 for the 2014/2015 fiscal year was prepared in accordance with the Act .
4. Statement 2, 4 and Schedules 2 to 4 are adopted as the Annual Budget of the Board for the fiscal year 2014/2015.
READ A FIRST TIME THE 30th DAY OF APRIL, 2014;
READ A SECOND TIME THE 30th DAY OF APRIL, 2014;
READ A THIRD TIME, PASSED AND ADOPTED THE 14th DAY OF MAY, 2014;
(Corporate Seal)
I HEREBY CERTIFY this to be a true original of School District No. 79 (Cowichan Valley) Annual Budget Bylaw 2014/2015, adopted by the Board the 14th DAY OF MAY, 2014.
ANNUAL BUDGET BYLAW
Chairperson of the Board
Secretary Treasurer
Secretary Treasurer
April 17, 2014 15:43
Statement 2
2015 2014 Amended
Annual Budget Annual Budget
Ministry Operating Grant Funded FTE's
School-Age 7,477.875 7,520.625
Adult 83.750 73.750
Total Ministry Operating Grant Funded FTE's 7,561.625 7,594.375
Revenues $ $
Provincial Grants
Ministry of Education 65,656,958 66,683,963
Other 77,800 77,800
Tuition 2,126,000 1,905,000
Other Revenue 7,643,297 7,586,694
Rentals and Leases 114,480 136,480
Investment Income 142,800 126,050
Amortization of Deferred Capital Revenue 3,509,411 3,464,661
Total Revenue 79,270,746 79,980,648
Expenses
Instruction 62,200,475 63,896,584
District Administration 2,098,024 1,966,245
Operations and Maintenance 12,850,879 12,837,949
Transportation and Housing 2,426,043 2,478,426
Total Expense 79,575,421 81,179,204
Net Revenue (Expense) (304,675) (1,198,556)
Budgeted Allocation (Retirement) of Surplus (Deficit) 893,655
Budgeted Reduction of Unfunded Employee Future Benefits (50,000) (50,000)
Budgeted Surplus (Deficit), for the year (354,675) (354,901)
Budgeted Surplus (Deficit), for the year comprised of:
Operating Fund Surplus (Deficit) Special Purpose Fund Surplus (Deficit)
Capital Fund Surplus (Deficit) (354,675) (354,901)
Budgeted Surplus (Deficit), for the year (354,675) (354,901)
School District No. 79 (Cowichan Valley)
Annual Budget - Revenue and Expense Year Ended June 30, 2015
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April 17, 2014 15:43
Statement 2
2015 2014 Amended
Annual Budget Annual Budget
School District No. 79 (Cowichan Valley)
Annual Budget - Revenue and Expense Year Ended June 30, 2015
Budget Bylaw Amount
Operating - Total Expense 71,306,049 73,122,104
Operating - Reduction of Unfunded Employee Future Benefits 50,000 50,000
Special Purpose Funds - Total Expense 4,015,276 3,787,876
Special Purpose Funds - Tangible Capital Assets Purchased 374,010 446,612
Capital Fund - Total Expense 4,254,096 4,269,224
Capital Fund - Tangible Capital Assets Purchased from Local Capital 100,000 1,326,003
Total Budget Bylaw Amount 80,099,431 83,001,819
Signature of the Chairperson of the Board of Education
Signature of the Superintendent
Signature of the Secretary Treasurer Approved by the Board
Date Signed
Date Signed
Date Signed
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April 17, 2014 15:43
Statement 4
2015 2014 Amended
Annual Budget Annual Budget
$ $
Surplus (Deficit) for the year (304,675) (1,198,556)
Effect of change in Tangible Capital Assets Acquisition of Tangible Capital Assets
From Operating and Special Purpose Funds (374,010) (446,612)
From Local Capital (100,000) (1,326,003)
From Deferred Capital Revenue (1,670,510) (1,606,824)
Total Acquisition of Tangible Capital Assets (2,144,520) (3,379,439)
Amortization of Tangible Capital Assets 4,254,096 4,269,224
Total Effect of change in Tangible Capital Assets 2,109,576 889,785
Acquisitions of Prepaid Expenses (150,000) (150,000)
Use of Prepaid Expenses 150,000 157,852
-
7,852
(Increase) Decrease in Net Financial Assets (Debt) 1,804,901 (300,919)
School District No. 79 (Cowichan Valley)
Annual Budget - Changes in Net Financial Assets (Debt) Year Ended June 30, 2015
Version: 5963-5217-3235
April 17, 2014 15:43 Page 4
Schedule 2
2015 2014 Amended
Annual Budget Annual Budget
$ $
Revenues
Provincial Grants
Ministry of Education 63,138,172 64,311,572
Other 77,800 77,800
Tuition 2,126,000 1,905,000
Other Revenue 5,789,597 5,737,597
Rentals and Leases 114,480 136,480
Investment Income 110,000 110,000
Total Revenue 71,356,049 72,278,449
Expenses
Instruction 58,185,199 60,108,708
District Administration 2,098,024 1,966,245
Operations and Maintenance 8,842,720 8,855,403
Transportation and Housing 2,180,106 2,191,748
Total Expense 71,306,049 73,122,104
Net Revenue (Expense) 50,000 (843,655)
Budgeted Prior Year Surplus Appropriation 893,655
Budgeted Reduction of Unfunded Employee Future Benefits (50,000) (50,000) Budgeted Surplus (Deficit), for the year - -
School District No. 79 (Cowichan Valley)
Annual Budget - Operating Revenue and Expense Year Ended June 30, 2015
Version: 5963-5217-3235
April 17, 2014 15:43 Page 5
Schedule 2A
2015 2014 Amended
Annual Budget Annual Budget
$ $
Provincial Grants - Ministry of Education
Operating Grant, Ministry of Education 67,980,487 69,046,993
AANDC/LEA Recovery (5,294,597) (5,294,597)
Other Ministry of Education Grants
Pay Equity 363,682 363,682
Education Guarantee 88,600 88,600
FSA & Exam Allocation 13,769
Holdback Estimate 93,125
Total Provincial Grants - Ministry of Education 63,138,172 64,311,572
Provincial Grants - Other 77,800 77,800
Tuition
Offshore Tuition Fees 2,126,000 1,700,000
Other Tuition 205,000
Total Tuition 2,126,000 1,905,000
Other Revenues
LEA/Direct Funding from First Nations 5,294,597 5,294,597
Miscellaneous
BC Hydro Energy Manager 50,000 43,000
ISP Registration Fees 95,000 30,000
Transportation Fees 350,000 350,000
Asset Sales 5,000
Teaching Kitchen 15,000
Total Other Revenue 5,789,597 5,737,597
Rentals and Leases 114,480 136,480
Investment Income 110,000 110,000
Total Operating Revenue 71,356,049 72,278,449
School District No. 79 (Cowichan Valley)
Annual Budget - Schedule of Operating Revenue by Source Year Ended June 30, 2015
Version: 5963-5217-3235
April 17, 2014 15:43 Page 6
Schedule 2B
2015 2014 Amended
Annual Budget Annual Budget
$ $
Salaries
Teachers 29,925,484 30,984,556
Principals and Vice Principals 3,818,396 3,904,773
Educational Assistants 4,896,036 4,881,227
Support Staff 7,813,654 7,665,695
Other Professionals 1,589,098 1,564,204
Substitutes 3,400,594 3,710,680
Total Salaries 51,443,262 52,711,135
Employee Benefits 12,731,826 12,713,520
Total Salaries and Benefits 64,175,088 65,424,655
Services and Supplies
Services 2,085,625 2,099,986
Student Transportation 88,600 88,600
Professional Development and Travel 450,500 478,303
Rentals and Leases 96,100 111,550
Dues and Fees 79,660 74,513
Insurance 244,134 249,558
Supplies 2,628,342 3,176,939
Utilities 1,458,000 1,418,000
Total Services and Supplies 7,130,961 7,697,449
Total Operating Expense 71,306,049 73,122,104
School District No. 79 (Cowichan Valley)
Annual Budget - Schedule of Operating Expense by Source Year Ended June 30, 2015
Version: 5963-5217-3235
April 17, 2014 15:43 Page 7
Schedule 2C
School District No. 79 (Cowichan Valley)
Annual Budget - Operating Expense by Function, Program and Object
Principals and Educational Support Other
Teachers Vice Principals Assistants Staff Professionals Substitutes Total
Salaries Salaries Salaries Salaries Salaries Salaries Salaries
$ $ $ $ $ $ $
1 Instruction
1.02 Regular Instruction 24,025,168 624,136 59,963 277,427 60,523 2,108,910 27,156,127 1.03 Career Programs 89,844 115,641 151,730 14,338 371,553
1.07 Library Services 719,670 101,985 160,943 43,166 1,025,764
1.08 Counselling 700,935 328,685 28,743 1,058,363
1.10 Special Education 3,243,626 177,838 4,102,979 143,417 118,737 607,886 8,394,483
1.30 English Language Learning 330,082 330,082
1.31 Aboriginal Education 230,195 95,696 733,094 41,545 52,325 1,152,855
1.41 School Administration 2,437,283 1,140,341 112,975 3,690,599
1.61 Continuing Education 209,121 60,508 48,624 18,772 337,025 1.62 Off Shore Students 376,843 205,309 56,102 19,317 657,571
1.64 Other -
Total Function 1 29,925,484 3,818,396 4,896,036 2,348,814 179,260 3,006,432 44,174,422 4 District Administration
4.11 Educational Administration 70,788 313,804 7,629 392,221
4.40 School District Governance 75,083 75,083
4.41 Business Administration 381,189 524,022 29,394 934,605
Total Function 4 - - - 451,977 912,909 37,023 1,401,909 5 Operations and Maintenance
5.41 Operations and Maintenance Administration 87,356 419,377 47,503 554,236
5.50 Maintenance Operations 3,534,002 210,872 3,744,874
5.52 Maintenance of Grounds 291,630 291,630
5.56 Utilities -
Total Function 5 - - - 3,912,988 419,377 258,375 4,590,740 7 Transportation and Housing
7.41 Transportation and Housing Administration 120,945 77,552 5,414 203,911
7.70 Student Transportation 978,930 93,350 1,072,280
Total Function 7 - - - 1,099,875 77,552 98,764 1,276,191 9 Debt Services
Total Function 9 - - - - - - - Total Functions 1 - 9 29,925,484 3,818,396 4,896,036 7,813,654 1,589,098 3,400,594 51,443,262
Year Ended June 30, 2015
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April 17, 2014 15:43
Schedule 2C
School District No. 79 (Cowichan Valley)
Annual Budget - Operating Expense by Function, Program and Object
1 Instruction
1.02 Regular Instruction 1.03 Career Programs 1.07 Library Services 1.08 Counselling 1.10 Special Education 1.30 English Language Learning 1.31 Aboriginal Education 1.41 School Administration 1.61 Continuing Education 1.62 Off Shore Students 1.64 Other
Total Function 1 4 District Administration
4.11 Educational Administration 4.40 School District Governance 4.41 Business Administration Total Function 4
5 Operations and Maintenance
5.41 Operations and Maintenance Administration 5.50 Maintenance Operations
5.52 Maintenance of Grounds 5.56 Utilities
Total Function 5
7 Transportation and Housing
7.41 Transportation and Housing Administration 7.70 Student Transportation
Total Function 7 9 Debt Services
Total Function 9 Total Functions 1 - 9
Year Ended June 30, 2015
Total Employee Total Salaries Services and 2015 2014 Amended
Salaries Benefits and Benefits Supplies Annual Budget Annual Budget
$ $ $ $ $ $
27,156,127
6,946,198 34,102,325 1,473,848 35,576,173 37,144,368 371,553
93,445 464,998 449,850 914,848 938,529 1,025,764
257,271 1,283,035 69,311 1,352,346 1,411,177 1,058,363
249,520 1,307,883 5,500 1,313,383 1,408,807 8,394,483
2,063,981 10,458,464 182,983 10,641,447 10,454,119 330,082
80,628 410,710 4,500 415,210 359,405 1,152,855
274,970 1,427,825 105,695 1,533,520 1,768,258 3,690,599
856,720 4,547,319 88,412 4,635,731 4,813,604 337,025
86,811 423,836 50,200 474,036 545,266 657,571
160,984 818,555 495,750 1,314,305 1,250,975 -
- 14,200 14,200 14,200 44,174,422
11,070,528 55,244,950 2,940,249 58,185,199 60,108,708
392,221
85,269 477,490 21,000 498,490 496,378 75,083
5,682 80,765 152,700 233,465 124,432 934,605
192,344 1,126,949 239,120 1,366,069 1,345,435 1,401,909
283,295 1,685,204 412,820 2,098,024 1,966,245
554,236
110,454 664,690 212,787 877,477 874,099 3,744,874
866,901 4,611,775 1,342,900 5,954,675 6,005,843 291,630
70,438 362,068 122,000 484,068 477,911 -
- 1,526,500 1,526,500 1,497,550 4,590,740
1,047,793 5,638,533 3,204,187 8,842,720 8,855,403
203,911
46,349 250,260 23,140 273,400 281,047 1,072,280
283,861 1,356,141 550,565 1,906,706 1,910,701 1,276,191
330,210 1,606,401 573,705 2,180,106 2,191,748
-
- - - - - 51,443,262
12,731,826 64,175,088 7,130,961 71,306,049 73,122,104
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Schedule 3
2015 2014 Amended
Annual Budget Annual Budget
$ $
Revenues
Provincial Grants
Ministry of Education 2,518,786 2,372,391
Other Revenue 1,853,700 1,849,097
Investment Income 16,800 13,000
Total Revenue 4,389,286 4,234,488
Expenses
Instruction 4,015,276 3,787,876
Total Expense 4,015,276 3,787,876
Net Revenue (Expense) 374,010 446,612
Net Transfers (to) from other funds
Tangible Capital Assets Purchased (374,010) (446,612)
Total Net Transfers (374,010) (446,612)
Budgeted Surplus (Deficit), for the year - -
School District No. 79 (Cowichan Valley)
Annual Budget - Special Purpose Revenue and Expense Year Ended June 30, 2015
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April 17, 2014 15:43 Page 10
Schedule 3A
School District No. 79 (Cowichan Valley)
Annual Budget - Changes in Special Purpose Funds
Annual Learning Special Scholarships School Ready,
Facility Improvement Education and Generated Strong Set,
Grant Fund Equipment Bursaries Funds Start Learn OLEP CommunityLINK
$ $ $ $ $ $ $ $ $
Deferred Revenue, beginning of year 903,590 21,173 6,027 1,400,000 131,000 25,000 125,000 10,000 Add: Restricted Grants
Provincial Grants - Ministry of Education 268,010 1,113,056 8,010 192,000 41,650 155,331 615,041
Other 1,790,000
Investment Income 13,000 2,082
281,010
1,113,056 8,010 2,082 1,790,000 192,000 41,650 155,331 615,041 Less: Allocated to Revenue 369,010 1,113,056 8,010 3,800 1,790,000 192,350 41,650 187,400 610,810 Deferred Revenue, end of year 815,590 - 21,173 4,309 1,400,000 130,650 25,000 92,931 14,231 Revenues
Provincial Grants - Ministry of Education 356,010 1,113,056 8,010 192,350 41,650 187,400 610,810
Other Revenue 1,790,000
Investment Income 13,000 3,800
369,010
1,113,056 8,010 3,800 1,790,000 192,350 41,650 187,400 610,810 Expenses
Salaries
Teachers 563,056 31,000
Educational Assistants 360,000 319,808
Support Staff 300 32,628
Substitutes 30,000 26,000
-
923,056 - - - 300 30,000 57,000 352,436
Employee Benefits 190,000 50 4,500 10,400 97,204
Services and Supplies 8,010 3,800 1,790,000 192,000 7,150 120,000 161,170
-
1,113,056 8,010 3,800 1,790,000 192,350 41,650 187,400 610,810 Net Revenue (Expense) before Interfund Transfers 369,010 - - - - - - - - Interfund Transfers
Tangible Capital Assets Purchased (369,010)
(369,010)
- - - - - - - - Net Revenue (Expense) - - - - - - - - - Year Ended June 30, 2015
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April 17, 2014 15:43
Schedule 3A
School District No. 79 (Cowichan Valley)
Annual Budget - Changes in Special Purpose Funds
Deferred Revenue, beginning of year Add: Restricted Grants
Provincial Grants - Ministry of Education Other
Investment Income
Less: Allocated to Revenue Deferred Revenue, end of year Revenues
Provincial Grants - Ministry of Education Other Revenue
Investment Income Expenses
Salaries Teachers
Educational Assistants Support Staff Substitutes
Employee Benefits Services and Supplies
Net Revenue (Expense) before Interfund Transfers Interfund Transfers
Tangible Capital Assets Purchased
Net Revenue (Expense) Year Ended June 30, 2015
Lake Cowichan Child Play
Community Early Secondary & Discovery Cultural
Connections Learning Building Envelope Centre Trust TOTAL
$ $ $ $ $ $
5,000
18,000 217,518 35,000 2,897,308
2,393,098 5,000
10,200 1,805,200 15,082 -
- - 5,000 10,200 4,213,380 5,000
18,000 - 40,000 10,200 4,389,286 -
- 217,518 - - 2,721,402
9,500
2,518,786
5,000
8,500 40,000 10,200 1,853,700 16,800 5,000
18,000 - 40,000 10,200 4,389,286
594,056
679,808
32,928 1,500
57,500
-
1,500 - - - 1,364,292 250
302,404
16,250
40,000 10,200 2,348,580 -
18,000 - 40,000 10,200 4,015,276 5,000
- - - - 374,010
(5,000)
(374,010)
(5,000)
- - - - (374,010) -
- - - - - Year Ended June 30, 2015
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April 17, 2014 15:43
Schedule 4
Invested in Tangible Local Fund 2014 Amended
Capital Assets Capital Balance Annual Budget
$ $ $ $
Revenues
Provincial Grants
Investment Income 16,000 16,000 3,050
Amortization of Deferred Capital Revenue 3,509,411 3,509,411 3,464,661 Total Revenue 3,509,411 16,000 3,525,411 3,467,711 Expenses
Amortization of Tangible Capital Assets
Operations and Maintenance 4,008,159 4,008,159 3,982,546 Transportation and Housing 245,937 245,937 286,678 Total Expense 4,254,096 - 4,254,096 4,269,224 Net Revenue (Expense) (744,685) 16,000 (728,685) (801,513) Net Transfers (to) from other funds
Tangible Capital Assets Purchased 374,010 374,010 446,612 Total Net Transfers 374,010 - 374,010 446,612 Other Adjustments to Fund Balances
Tangible Capital Assets Purchased from Local Capital 100,000 (100,000) - Total Other Adjustments to Fund Balances 100,000 (100,000) -
Budgeted Surplus (Deficit), for the year (270,675) (84,000) (354,675) (354,901) 2015 Annual Budget
School District No. 79 (Cowichan Valley)
Annual Budget - Capital Revenue and Expense Year Ended June 30, 2015
Version: 5963-5217-3235
April 17, 2014 15:43 Page 13
