FINAL REPORT OF IMPLEMENTATION STATUS OF OPENAIRE GUIDELINES IN LATIN AMERICA

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IMPLEMENTATION STATUS OF OPENAIRE GUIDELINES IN

LATIN AMERICA

August 2017 OpenAIRE2020

Open Access Infrastructure for Research in Europe towards 2020 Deliverable Code: D3.4 - Version (1.0 –Final)

PUBLIC

Abstract: One of the main tasks in WP3 is the regional alignment (geographic or thematic) of repository networks and to build on the work already being carried out by COAR. This document is the final report of the work done by LA Referencia, in Latin America, to expand the adoption of guidelines developed through OpenAIRE, among other aspects. The initial diagnosis is presented, also the results of the workshop and a roadmap to deepen interoperability between the two regions at the level of technologies and services.

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Final Report of implementation status of OpenAIRE guidelines in Latin America Page 1

//H2020-EINFRA-2014-1

Topic: e-Infrastructure for Open Access Research & Innovation action

Grant Agreement 643410

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Page 2 Final Report of implementation status of OpenAIRE guidelines in Latin America

Document Description

D3.4 Final report of implementation status of OpenAIRE guidelines in Latin America

WP3 – International Alignment

WP participating organizations: COAR, UoA, UGOE, CNR, CLARA, UMINHO

Contractual Delivery Date: 06/2017 Actual Delivery Date: 08/2017

Nature: Report Version: 1.0 (Final)

Public Deliverable

Preparation Slip

Name Organisation Date

From Alberto Cabezas B. LA Referencia 26/07/2017 (V.1) Edited by

Reviewed by Kathleen Shearer COAR 07/08/2017

Approved by

For delivery Mike Chatzopoulos UoA

Document Change Record

Issue Item Reason for Change Author Organization

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Acknowledgment

This report and the activities were jointly conducted by the following partners:

http://www.lareferencia.info/

http://www.redclara.net/index.php/en/

https://www.coar-repositories.org/

https://www.openaire.eu/

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Table of Figures

Table 1 Differences by field between repositories and nodes ___________________________________________________ 11 Table 2 Priorities as indicated by survey respondents _________________________________________________________ 13

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Disclaimer

This document contains description of the OpenAIRE2020 project findings, work and products.

Certain parts of it might be under partner Intellectual Property Right (IPR) rules so, prior to using its content please contact the consortium head for approval.

In case you believe that this document harms in any way IPR held by you as a person or as a representative of an entity, please do notify us immediately.

The authors of this document have taken any available measure in order for its content to be accurate, consistent and lawful. However, neither the project consortium as a whole nor the individual partners that implicitly or explicitly participated in the creation and publication of this document hold any sort of responsibility that might occur as a result of using its content.

This publication has been produced with the assistance of the European Union. The content of this publication is the sole responsibility of the OpenAIRE2020 consortium and can in no way be taken to reflect the views of the European Union.

The European Union is established in accordance with the Treaty on European Union (Maastricht). There are currently 28 Member States of the Union. It is based on the European Communities and the member states cooperation in the fields of Common Foreign and Security Policy and Justice and Home Affairs. The five main institutions of the European Union are the European Parliament, the Council of Ministers, the European Commission, the Court of Justice and the Court of Auditors. (http://europa.eu.int/)

OpenAIRE2020 is a project funded by the European Union (Grant Agreement No 643410).

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Acronyms

COAR

LA Referencia RedCLARA

Confederation of Open Access Repositories Red Federada de Repositorios Institucionales Cooperación Latinoamericana de Redes Avanzadas

MINCYT,Argentina IBICT, Brazil SNAAC, Colombia CONICYT, Chile Senescyt, Ecuador RAAE, Ecuador CBUES, El Salvador CONACYT, México Remeri, México CONCYTEC, Perú CONARE, Costa Rica

Ministerio de Ciencia, Tecnología e Innovación Productiva Instituto Brazileiro de Informação Ciência e Tecnologia Sistema Nacional de Acceso Abierto al Conocimiento

Comisión Nacional de Investigación Científica y Tecnológica Secretaria de Educación Superior, Ciencia y Tecnología Red de Repositorios Abiertos del Ecuador

Consorcio de Bibliotecas Universitarias de El Salvador Consejo Nacional de Ciencia, Tecnología

Red Mexicana de Repositorios Institucionales

Consejo Nacional de Ciencia, Tecnología e Innovación Tecnológica Consejo Nacional de Rectores

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Publishable Summary

Over the last 20 years, open access repositories have been implemented around the world and are now widespread across most regions. Repositories provide open access (OA) to research publications and other materials and enable the local management and preservation of research outputs. They are a key infrastructure component supporting the growing number of open access policies and laws, the majority of which recommend or require deposit of articles into an OA repository.

The collaboration between OpenAIRE, COAR and LA Referencia are completely accomplished according to the main project goals. Also, the collaboration has been greater than expected and there are a number of actions that will continue beyond the project time (additionally).

Furthermore, there has been a strong mobilization of people and economic resources from Latin America to align policies with OpenAIRE and vice versa.

As the proposal says: “This task expands the adoption of OpenAIRE metadata guidelines developed in Latin America in order to demonstrate of the value of repository interoperability across regions and enable Latin America to adopt common practices and technologies that enable users (including funders) to track publications in the repository. The use of common guidelines and technologies in both Latin America and Europe, two large regions, will promote further adoption in other regions and build momentum for global alignment.”

There are nine countries that are part of LA Referencia (LR) have adopted the OpenAIRE guidelines as a region and each country is pursuing this through their own strategy. LR participates actively in the development of new guidelines specially in the issue of ProjectID and AuthorID (V.4.0) A proof of concept is under way with one funder in Latin America and results are expected at the end of this year (2017).

In 2015, an extensive survey of America repositories (N=150 responses) was made to assess the adoption of OpenAIRE guidelines in Latin America. In addition, an extensive technical analysis was undertaken regarding existing metadata use, using the OpenAIRE validator. A number of workshop and presentations have been made to support awareness and adoption of OpenAIRE guidelines in Latin America. (Annex 1). In January 2017, the metadata from the LA Referencia aggregation was indexed by OpenAIRE.

The major goals of this pilot have been accomplished, and even greater progress beyond project objectives have been achieved:

 The nine national nodes are interoperable with OpenAIRE guidelines and are indexed in the European platform.

 The harvester V.3.2 (of LA Referencia) is being transferred in 2017 to all countries with one exception. Common technologies will facilitate interoperability, common services, transition to new guidelines, and a community of developers.

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 At political level, there is a growing recognition of the role of LA Referencia in Open Science. Specifically, we are discussing next steps in terms of managing research data and the adoption of data repositories.

 LA Referencia is now participating in the development and evolution of OpenAIRE guidelines and vocabularies.

Challenges:

 As in Europe, it is challenging to demonstrate the value and benefits of common guidelines at the level of individual repositories.

 The way Project and Author ID are managed in Latin American countries varies significantly from the European Commission and therefore, these elements cannot be easily adopted in the LA context. A decision will be made in the coming months about how to deal with this.

 With the growing importance of data management, specific actions should be taken in the area of data repositories. Specifically, Guidelines to encourage possible pilots in 2018 – 2019.

 All these actions show the possibility of new services and new projects. Some of them collaborative and other based on adaptations and transfer of technology between OpenAIRE and LA Referencia. We are participating in, and optimistic about the new functionalities that will be adopted by the COAR Next Generation Repositories that will allow the development of value added services.

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1| INTRODUCTION AND OVERVIEW

LA Referencia is the network of open access repositories from nine Latin American countries. It supports national open access strategies in Latin America through shared standards and a single discovery platform. LA Referencia harvests metadata of scholarly articles and theses &

dissertations from national nodes, which, in turn, harvest from repositories at universities and research institutions in each country.

LA Referencia is an initiative that came out of the technical and organizational agreements between public science and technology organizations (National Ministries and Science &

Technology Departments) with RedCLARA (the organization that manages the high speed network in Latin America) to provide a common network for open access publications. LA Referencia aims to create a truly comprehensive platform to support research and scholarly communication with the objective of increasing the visibility of science in participating countries. LA Referencia currently represents more than 90% of the scientific production in the region. The current members of LA Referencia Council are:

Ministerio de Ciencia, Tecnología e Innovación Productiva, Mincyt; Argentina Instituto Brazileiro de Informação Ciência e Tecnologia, Ibict; Brazil

Colciencias, Ministerio de Educación. Nodo Renata/SNAAC; Colombia Comisión Nacional de Investigación Científica y Tecnológica, Conicyt; Chile

Secretaria de Educación Superior, Ciencia y Tecnología, Senescyt. Nodo CEDIA/RRAAE; Ecuador Viceministerio de Ciencia y Tecnología, Ministerio Educación; Nodo CBUES/RAICES; El Salvador Consejo Nacional de Ciencia, Tecnología, Conacyt. Nodo Remeri; Mexico

Consejo Nacional de Ciencia, Tecnología e Innovación Tecnológica, Concytec; Peru Cooperación Latinoamericana de Redes Avanzadas; RedCLARA

País observador: Ministerio de Ciencia y Tecnología y Telecomunicaciones / Conare. Nodo Kimuk; Costa Rica

As described, in many cases, the national node is operated by the governmental agency. In other countries, is delegated the operation in academic or university networks.

LA Referencia supports the adoption of OpenAIRE Guidelines in the Latin American context in order to improve the interoperability of repositories in Europe and Latin America. This required a number of steps by LA Referencia, which have been undertaken over the last 2 years:

1. Assess the current state of adoption of DRIVER and OpenAIRE Guidelines in Latin America and identify barriers to their implementation - complete

2. Identify barriers and challenges to the adoption of guidelines - complete

3. Develop a roadmap to address challenges and promote the adoption of guidelines in the region - complete

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2| HISTORY

In 2011, LA Referencia adopted Driver 2.0 guidelines. The implementation mechanisms were agreed in mid-2012 for ten fields.1 In 2013, the LA Referencia harvester was developed to allow searching of the Latin America repositories from a single location. The strategy adopted to achieve a level of compliance with Driver was through the transformation of metadata that has already been harvested by LA Referencia Level and the national nodes, rather than requiring adoption of common metadata standards at the individual repositories.

It became apparent that one task for LA Referencia was to encourage the national nodes to take more responsibility for improving the level of metadata quality, with the aim of stopping transformation activities at LA Referencia

In the second half of 2014, an effort began by the technical group of LA Referencia as part of the work plan defined for a major update of the Guidelines, in consultations with OpenAIRE. LA Referencia published new guidelines, Interoperable Metadata and Harvest Policies for La Referencia National Nodes, which updated the metadata elements and provided recommendations for all the fields present in Driver.² They also clarified definitions and identified the main areas of work in future releases.

1 Acta acuerdo comité técnico. 5ta Reunión LA Referencia. Plan Piloto Componente III Bogotá. 27 y 28 de Agosto de 2012.

http://lareferencia.redclara.net/rfr/sites/default/files/docs_publicos/aspectostecnicos.pdf

2 Actualización de Metadatos y Políticas de Cosecha Interoperables para los Nodos Nacionales. Junio 2015.

http://www.lareferencia.info/joomla/es/blog-masonry/noticias/item/146-actualizacion-de-metadatos-y- politicas-de-cosecha-interoperables-para-los-nodos-nacionales

https://www.openaire.eu/la-referencia-updated-guidelines-aligning-with-openaire

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3| CURRENT STATE OF METADATA IN LA REFERENCIA 3.1 Analysis of current metadata adoption

To support the improving the quality and interoperability of metadata, LA Referencia used the OpenAIRE validator, which allows repositories to “self assess” their metadata quality.³ Using this tool, LA Referencia undertook an evaluation of the current state of metadata in a representative sample of repositories that are being harvested, from Aug 2015 to October 2015. The results of this evaluation are presented in the following table:

TABLE 1. DIFFERENCES BY FIELD BETWEEN REPOSITORIES AND NODES

(The rows in red represent the critical issues)

RULE MANDATORY %VALID NODES %VALID REPS DIF % (N - R)

Field Access Level M 99,98 % 1,40 % 98,58 %

Field Creator M 99,96 % 88,13 % 11,83 %

Field Date of Publication M 99,94 % 94,89 % 5,05 %

Field Publication Type M 99,97 % 2,79 % 97,17 %

Field Resource Identifier M 100,00 % 93,65 % 6,35 %

Field Title M 100,00 % 95,12 % 4,88 %

Use of OAI-DC M 100,00 % 100,00 % 0,00 %

Use of OAI-PMH: 'openaire' or 'ec_fundedresources' or 'driver' set must exist

M 12,50 % 4,26 % 8,24 %

Use of OAI-PMH: 'openaire' set must

exist M 0,00 % 0,00 % 0,00 %

Field Description MA 100,00 % 100,00 % 0,00 %

Field Embargo End Date MA 99,79 % 100,00 % -0,21 %

Field Project Identifier MA 70,42 % 64,95 % 5,46 %

Field Publisher MA 100,00 % 100,00 % 0,00 %

Field Subject MA 100,00 % 100,00 % 0,00 %

3 LA Referencia: implementando las directrices OpenAIRE en latinoamérica

http://www.lareferencia.info/joomla/es/blog-masonry/noticias/item/137-la-referencia-implementando-las- directrices-openaire-en-latinoamerica

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Field Alternative Identifier R 0,00 % 0,00 % 0,00 %

Field Audience R 0,00 % 0,00 % 0,00 %

Field Contributor R 50,46 % 42,08 % 8,38 %

Field Coverage R 0,02 % 0,03 % 0,00 %

Field Format R 45,30 % 52,36 % -7,06 %

Field Language R 99,88 % 78,58 % 21,30 %

Field License Condition R 8,14 % 4,21 % 3,94 %

Field Publication Version R 99,95 % 2,09 % 97,86 %

Field Referenced Dataset R 0,00 % 0,00 % 0,00 %

Field Referenced Publication R 0,00 % 0,00 % 0,00 %

Field Source R 97,44 % 33,02 % 64,42 %

Use of OAI-PMH: driver set must exist R 12,50 % 4,26 % 8,24 %

Use of OAI-PMH: ec_fundedresources

set must exist R 0,00 % 0,00 % 0,00 %

From these results, it is apparent that the current efforts to transform metadata at the national nodes has improved the quality of metadata significantly, and that, in many cases, there are significant issues with the quality of metadata coming from the individual repositories. This is particularly true for the three elements highlighted in red:

 Access Level

 Publication Type

 Publication Version

3.2 Survey of repositories

In addition to the information collected through the validator, LA Referencia also undertook a survey of institutional repositories from October 2015 to November 2015. The survey received approximately 150 responses⁴

4 Estado de las directrices en la región. Encuesta de necesidades. Workshop Interoperabilidad Regional y con OpenAIRE. 25, 26 Noviembre

http://lareferencia.redclara.net/rfr/content/encuesta-repositorios-estado-directrices-workshop-2015-p-azrilevich

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The survey contained approximately 70 questions regarding: policies, software, metadata and future direction. In terms of metadata, the survey found that the adoption of metadata guidelines, and hence improving the quality of metadata, was not a priority for most repositories, meaning that there will be a need to raise awareness of the importance of standardized, quality metadata and there will likely be ongoing challenges around changing current practices.

TABLE 2 PRIORITIES AS INDICATED BY SURVEY RESPONDENTS

Respondents were instructed to select the 3 most important.

Guidelines

3.3 Implementation issues. AuthorID, ProjectID, FunderID

In terms of the ProjectID element, some relevant decisions will need to be made at the national level about how to implement this element. The associates of LA Referencia are national bodies of Science & Technology. There will have to be an agreement on metadata standards for ProjectID in order to connect funding information with the scientific results. The majority of R&D in the region is financed with national public funds, and thus the adoption of the ProjectID metadata element will enable us to demonstrate that publicly funded research is being made available.

This is supported by the recent national legislation in Argentina, Peru and Mexico.

Currently, there is a diversity of ID systems in the region. For example, some countries have national AuthorIDs and institutional CVs, etc. Some individual repositories use institutional IDs or are exploring some alternatives such as Orcid for AuthorID. It will be a challenge to recommend adoption of these services as a specific alternative within the next two years.

There is not yet sufficient information on the advantages and disadvantages of some competing solutions. It is prudent to wait for the analysis and experience of those countries that have already adopted these solutions

In this regard, there are conversations with OpenAIRE regarding these elements and so far we have reached some basic consensus for version 4.0.

0 20 40 60 80 100 120

Implementar el uso de identificadores de autores (authorID) Implementar las directrices de LA Referencia y OpenAIRE en el repositorio Definir directrices para repositorios de datos Implementar el uso de los vocabularios OpenAIRE/COAR Implementar el uso de identificadores para fuentes de financiamiento

(ProjectID)

Utilizar metadatos para registrar el fin del embargo

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3.4 LA Referencia Workshop

In November 2015, LA Referencia organized a workshop to discuss the implementation of guidelines with its member representatives and to identify next steps with COAR and OpenAIRE.

A full report of the workshop is available here: https://www.coar-repositories.org/files/LA- Referencia-Workshop-Report-Feb2016.pdf

Each country was asked to prepare a semi-structured presentation to address the following areas:⁵

 General description of the node

 The national context including related laws, priorities, and major projects

 Current perspective on adoption of common metadata guidelines

 Anticipated challenges

 Current technologies at the national node

The main outcomes of the workshop were as follows:

 An agreement that LA Referencia and OpenAIRE will adopt common metadata practices, based on the current OpenAIRE guidelines and the vocabularies being developed in the context of COAR, and develop these guidelines in collaboration.

 An agreement by COAR, LA Referencia and OpenAIRE to explore ways to build capacity for managing repositories and repository networks in Latin America, particularly in terms of the implementation of best practices.

 Under the auspices of COAR, it was agreed that LA Referencia and OpenAIRE will continue to work with other national and regional networks to promote the vision of aligning repository networks and to investigate common services in support of open access and open science.

Specific activities identified from the workshop were:

 The national nodes of LA Referencia will adopt the OpenAIRE Guidelines and, through LA Referencia, participate in the further development of the guidelines with OpenAIRE as they evolve in the future.

 LA Referencia will develop a strategy and launch communities of practice to facilitate sharing of expertise across participating countries and to support implementation of guidelines in member countries and at local institutions.

5 Country presentations. The results are public in Informe y presentaciones del workshop LA Referencia, COAR, OpenAIRE.

http://lareferencia.redclara.net/rfr/noticias/informe-y-presentaciones-del-workshop-la-referencia-coar-open-aire

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 LA Referencia and OpenAIRE will provide a validator that will enable repositories to assess their level of compliance with the guidelines.

In addition to the agreements mentioned above, a number of other important areas of work related to improving interoperability and the adoption of OpenAIRE guidelines in Latin America were identified:

 National nodes will have a strong responsibility in disseminating guidelines and national adoption.

 There are important capacity issues for adoption of guidelines in Latin America, including the need for training, upgraded technology and help with the guidelines at the individual repositories.

 The adoption of multilingual vocabularies (such as those being developed by COAR) is well supported.

 For old guidelines, we will need to keep backward compatibility in validators so records will not be rejected.

 The implementation of ProjectID and AuthorID needs more time and preparation to ensure proper adoption locally and to ensure interoperability with CRIS systems.

 We recommend a Latin American/LA Referencia Application Profile to support branding for the guidelines in Spanish

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4| ROADMAP

Work was done with LA Referencia members to achieve consensus for a roadmap. The roadmap presents a summary of activities over several months and represents visually the projects, initiatives and actions needed to adopt guidelines. It is not a detailed work plan but rather sets out a common framework for analysis and priorities in the next years in three areas:

 Guidelines: Focus on a central service component that promotes the use and adoption of guidelines. Interoperability requires commitments at various levels and the challenge is its adoption by the various repositories according to national characteristics.

 Policy: Develop solid regional agreements (policies) that facilitate decisions to be taken for the service and act as enablers.

 Technology: Adopt technologies help to enable

A number of challenges and issues related to the adoption of OpenAIRE guidelines in Latin America were also identified:

 Metadata interoperability will require commitments at various levels (national and institutional) and there are a variety of challenges to the adoption of the guidelines by repositories in different national contexts.

 Clear and common policy directions can help to facilitate the adoption of guidelines in Latin America, and LA Referencia will work with it’s national members to support the implementation of common policies

 Technology is an enabler that can facilitate easier adoption of guidelines and therefore working with the repository platform developers will be help with faster implementation

 A communications strategy will help raise awareness of the guidelines and the importance of global interoperability with key stakeholders including repository managers

 An “agnostic” approach, which will allow countries to use the best or different solutions in their own national context is appropriate for the FunderID, AuthorID, and ProjectID in the short term given the diversity of existing practices in these areas.

 The use of a validator (or validators) is a key element that will help diagnose levels of adoption and support more rapid implementation

 The region has asymmetries and extra support will be needed in some of the less developed countries or regions

 Consolidation of a technical community is imperative. Collaborative design in technology is just emerging.

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4.1 Initiatives

GREEN Direct commitments related to the WP3 OpenAIRE 2020 YELLOW Elements agreed to at the Workshop Nov. 2015 that support

common actions

Current situation (end of 2015)

2016 2017 2018

Policy

Common Guidelines LA Referencia /

OpenAIRE

Formal decision mechanisms LR/OpenAIRE

Common decisions

(guidelines evolution) International

Agreements with other regions?

International governance?

Vocabularies in English (dc:type)

Defined option for CC licences

Multilingual (COAR WG) Implementation decision Clear recommendation by national nodes International governance

Implementation and possible generic

application profile (repo) Expand the use of Creative Commons as the regional standard Lack of “Face to Face”

meetings between LR Council and Technical Representatives with OpenAIRE and COAR

Invitation to OpenAIRE

and COAR Ideally Join Meetings of the Council and Technical Groups

Network of

collaboration among LA representatives and OpenAIRE and COAR

Guidelines

Baseline. Nodes V.3.0 Full compatibility with OpenAire Literature Guidelines V.3.0 on all nodes

New Baseline (national nodes v/s institutional repos) Lack of knowledge

about the guidelines

Information material for dissemination in Spanish (power point, CC4.0)

Publication in Portuguese

Update and use by repositories

Improve community of Define key actors in Mailing list and virtual Wider community of

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Page 18 Final Report of implementation status of OpenAIRE guidelines in Latin America specialists universities meetings regarding

guidelines issues and validations of decisions

LA specialist involved in guidelines decisions and implementations No interoperability

defined between repositories CRIS, and CVs.

Site with best practices

Technology

Test of OpenAIRE Validator

Problem: Quality needs and demands in individual repositories

Training for national

nodes Launch of the service Possible installation in some LA countries or as a regional service subject to resources

Need for a community of practice and collaboration among LA Referencia technical members

Permanent meetings.

Definition of work leaders for

challenges/solutions

Community that cooperate with the platform development

Challenge:

Interoperability due to Guidelines

updates/changes and Technology Platforms

Software: Ubuntu like versioning strategy for new platforms versions.

Long Term Support for annual stable versions.

Guidelines: Acceptance of legacy records.

Strategy well defined and adopted for upgrades

Training/Communications

No systematic training Design webinars (4 modules: guidelines, technology, policies)

Implementation

Replication and adaptation webinar in some countries

Update and replication

Training Feasibility of a

blended Lack of communication

plan for the project Communication plan

for the project Materials in the new

web. Special section. Clear message of the benefits for decision makers in Europe and

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from LA Referencia Benefits of adopting guidelines for

individual repositories

Communication plan for repositories:

Benefits of guidelines.

LA

Benefits for Repositories.

The roadmap was published as part of the OpenAIRE project:

https://www.openaire.eu/latin-america-current-state-and-implementation-of-guidelines

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5| HARVESTING OF LA REFERENCIA BY OPENAIRE (2017)

After the preparations and tests, LA Referencia was indexed by OpenAIRE. More than 1 million records were added following OpenAIRE guidelines V. 3.0

Today there is an ongoing collaboration and a continuous service that is indexed by the European platform.

https://www.openaire.eu/europe-and-latin-america-expand-their-collaboration-for-openscience

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Final Report of implementation status of OpenAIRE guidelines in Latin America Page 21 It is clear in this context that there is growing alignment also in the issue of open science.

In the first half of 2017, the main actions have been:

 Following of advances of version 4.0 of OpenAIRE Guidelines.

 Preparation of the webinars for national nodes on technology and guidelines.

 Follow up of a proof of concept for identification of project and results

 New version of LA Referencia Harvester with support form Ibict-Brazil that was presented at Open Repositories 2017. It is designed to support changes of V.4.0 of OpenAIRE guidelines.⁶

 Participation in the Annual Meeting of COAR to support the Aligning Repository Networks:

International Accord ⁷

 Definition of priority areas of further interaction such as distributed statistics, and value add services such as brokers

6 http://www.lareferencia.info/joomla/es/component/k2/item/195-nueva-version-del-buscador-de-lareferencia-es-presentada-en-importante-reunion-en-australia

7 https://www.coar-repositories.org/news-media/international-accord-strengthens-ties-between-repository- networks-worldwide/

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6| CONCLUSIONS

 It has been 30 months of collaboration between COAR, OpenAIRE and LA Referencia. All major objectives of the project have been achieved.

 The two regions have developed an important relationship and alignment of policies and technologies that lay the groundwork for further collaboration.

 In this context, there is the need of developing common services and infrastructures among the regions, and through the COAR Aligning Repository Networks Accord and Next

Generation Repositories we will expand our collaboration between Latin America and Europe around open access and open science.

 Continuous effort must be made to engage with individual institutional repositories (individual) so they can also fully adopt guidelines and standards. This is a long process that requires efforts of all actors.

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7| APPENDIX 1 – RELATED REPORTS AND INFORMATION (CONFERENCES AND WORKSHOPS)

Publication in English and Spanish of the Workshop LA Referencia/OpenAIRE/COAR. Milestone Code: D3.2. Results of the Milestone. PROMOTIONAL WORKSHOP/CONSULTATION FOR LATIN- AMERICAN REGION.

http://www.lareferencia.info/joomla/blog-masonry/noticias/item/150-informe-y- presentaciones-del-workshop-la-referencia-coar-open-aire

https://www.coar-repositories.org/news-media/landmark-agreement-between-openaire-and-lareferencia-on-repository-aligning/

The presentations and communications from the LA Referencia workshop in November 2015 are available here:

Informe y presentaciones del workshop LA Referencia, Coar, OpenAIRE:

http://lareferencia.redclara.net/rfr/noticias/informe-y-presentaciones-del-workshop-lareferencia-coar-open-aire

General Information: http://lareferencia.redclara.net/rfr/ and http://lareferencia.info

Communiqué: Major repository networks agree to adopt common guidelines: https://www.coar- repositories.org/news-media/major-repository-networks-agree-to-adopt-common-guidelines/

OpenAIRE Newsletter November 2015

LA Referencia, OpenAIRE and COAR reaffirm their commitment to a shared vision of a global network of repositories: https://www.openaire.eu/la-referencia-openaire-and-coar-committed- to-a-shared-vision-of-a-global-network-of-repositories

Full report of the workshop. In English. https://www.coar-repositories.org/files/LA-Referencia- Workshop-Report-Feb2016.pdf

In Spanish: http://lareferencia.redclara.net/rfr/content/informe-workshop-la-referencia-coar- openaire-25-26-noviembre-2015

Roadmap. The results were published in OpenAIRE.

https://www.openaire.eu/latin-america-current-state-and-implementation-of-guidelines

Publication in English and Spanish of the Workshop LA Referencia/OpenAIRE/Coar. Milestone Code: D3.2. Results of the Milestone. PROMOTIONAL WORKSHOP/CONSULTATION FOR LATIN- AMERICAN REGION.

http://www.lareferencia.info/joomla/blog-masonry/noticias/item/150-informe-y- presentaciones-del-workshop-la-referencia-coar-open-aire

https://www.coar-repositories.org/news-media/landmark-agreement-between-openaire-and-lareferencia-on-repository-aligning/

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Harvesting: Europe and Latin America expand their collaboration for open science.

https://www.openaire.eu/europe-and-latin-america-expand-their-collaboration-for-openscience

An English version in which the Driver guidelines, OpenAIRE and LA Referencia Guidelines are compared in Guidelines Compatibility Overview and in Spanish here: Metadatos y Políticas de Cosecha de LA Referencia

The document Diagnóstico tecnológico, validadores de directrices y plataforma regional presents the level of transformation of each national node. Clearly it shows a strong correlation between installation of the LR Harvester and compliance with OpenAIRE V. 3.0. ⁸

PRESENTATIONS, WOSKSHOPS AND CONFERENCES

Note: In addition to the presentations listed below, the collaboration between LA Referencia and OpenAIRE is mentioned in the context of presentations with a broader focus

2015

Conference. Alberto Cabezas. Socialización de la Red de Repositorios de Acceso Abierto del Ecuador. March 27, 2015 Quito, Ecuador.

https://www.cedia.org.ec/dmdocuments/NoticiasRRAAE.pdf

Workshop Alberto Cabezas. La Referencia Guidelines.May 27, 2015. Santiago, Chile.

CONICYT-Chile.

Virtual Meeting SHARE-LAReferencia-OpenAIRE meeting; participants: representatives from SHARE, LA Referencia, OpenAIRE, Center of Open Science, COAR; July 9-10, 2015.

Charlottesville (VA), USA.

https://www.coar-repositories.org/activities/advocacy-leadership/aligning-repository-networks- across-regions/collaboration-on-data-exchange-technological-development-and-metadata/

Workshop. Alberto Cabezas.. October 8, 2015. San Salvador . Viceministerio, Cbues, El Salvador

8 The results are described in Diagnóstico tecnológico, validadores de directrices y plataforma regional.

Lautaro Matas / LA Referencia. Workshop Interoperabilidad Regional y con OpenAIRE. 25, 26 Noviembre http://lareferencia.redclara.net/rfr/content/diagnostico-tecnologico-workshop-2015-l-matas

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Final Report of implementation status of OpenAIRE guidelines in Latin America Page 25 Conference. Alberto Cabezas. Reunión Semestral CUDI Otoño 2015. Directrices LA Referencia y desafíos para la interoperabilidad. October 28, 2015. México (Via videoconference).

http://www.cudi.edu.mx/otono_2015/programa_remeri.php

Conference. Alberto Cabezas. Rueda de Comunidades Académicas RUMBO: Tercer encuentro nacional y Segundo internacional de comunidades académicas. LA Referencia: Estado actual y desafíos en calidad y políticas públicas para una red de repositorios regional. November 12, 2015. Bogotá, Colombia.

https://www.renata.edu.co/index.php/convocatorias/7878-rueda-de-comunidades-academicas- rumbo-tercer-encuentro-nacional-y-segundo-internacional-de-comunidades-academicas

Promotional Workshop/ Consultation for Latin-American region (Milestone 12). November 25-26, 2015, Rio de Janeiro, Brazil. http://lareferencia.redclara.net/rfr/noticias/la-referencia- openaire-and-coar-reaffirm-their-commitment-shared-vision-global-network-repo (also in Spanish and Portuguese)

Conference. Alberto Cabezas. Seminario Acceso Abierto a la Información. UTEM. LA Referencia:Acceso Abierto en America Latina". December 2, 2015. Santiago, Chile.

http://vtte.utem.cl/acceso-abierto/

Conference. Virtual Day. Politics and models of implementation of Open Access in the world.

RedCLARA. Project Magic Alberto Cabezas, Politics and models of implementation of Open Access. December 15, 2015. Santiago, Chile.

https://eventos.redclara.net/indico/event/623/page/0

2016

México publica lineamientos técnicos que incluyen directrices OpenAIRE”

http://www.lareferencia.info/joomla/blog-masonry/noticias/item/145-mexico-publica- lineamientos-tecnicos-que-incluyen-directrices-openaire

Mexico adopts OpenAIRE guidelines for literature and data repositories

https://www.openaire.eu/mexico-adopts-openaire-guidelines-for-literature-and-data- repositories

Support to SNAAC. National Node of Colombia. New National Guidelines Follows OpenAIRE

“Manual de diligenciamiento metadatos y directrices de interoperabilidad”

http://190.242.114.6:8080/documents/21409/22448/Manual+de+Metadatos+e+Interopera bilidad+enero+29+de+2016.pdf/46595bf1-d97d-43c2-8669-9bbab45712d0

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“Para lograr el objetivo propuesto, el Manual expone normalizaciones ISO según corresponda, en términos de directrices de interoperabilidad adopta las Directrices para Repositorios de Literatura de OpenAIRE v.3.0 y los acuerdos regionales del documento Metadatos y Políticas de Cosecha de LA Referencia que detalla y ejemplifica su aplicación.”

Launch of the new National Node of Costa Rica (Kimuk). The node follows OpenAIRE Guidelines March.

http://www.lareferencia.info/joomla/blog-masonry/noticias/item/144-costa-rica-inaugura-su- repositorio-nacional-de-acceso-abierto

http://kimuk.conare.ac.cr/Contents/Home?section=how

“Los acuerdos de directrices internacionales se coordinan con LA Referencia y son compatibles con las directrices Open Aire para repositorios documentales.”

Meeting between LA Referencia and UMinho on Upcoming OpenAIRE guidelines developments (Pedro Principe, Alberto Cabezas, Lautaro Matas, Paola Azrilevich). June

Meeting of LA Referencia Council in San Luis of Potosí. September2 and 3 2016. México.

Participation of Eloy Rodrigues Universidad do Minho and President COAR; and Kathleen Schearer (Executive Director, Confederation of Open Access Repositories (COAR). Update of agreements among LA Referencia / COAR / OpenAIRE.

Workshop in México. Directrices de Metadatos y herramientas para diagnosticar su calidad en un Repositorio .

Paola A. Azrilevich. Coordinadora de la Secretaría Ejecutiva de la Biblioteca Electrónica de Ciencia y Tecnología. MINCYT. Argentina . Lautaro Julián Matas. Responsable técnico de LA Referencia. September 5, 2016.

http://entrepares.conricyt.mx/programa/5-septiembre-2016 The workshop was on OpenAIRE Guidelines and Technologies.

II Reunión Iberoamericana de Ministros y Altas Autoridades de Ciencia, Tecnología e Innovación (6 y 7 de octubre, Colombia). Presentation to Ministers of Science and Technology (Latin America, Spain and Portugal) by Patricia Muñoz, Presidente of LA Referencia. Explicit mention to OpenAIRE Project.

http://www.lareferencia.info/joomla/recursos/presentaciones/29-la-referencia-infraestructura- regional-para-el-acceso-abierto-ciencia-abierta-reunion-iberoamericana-ct-i/file

News. Argentina reglamenta la ley de Creación de Repositorios Digitales Institucionales de Acceso Abierto. The Law Regulation specify the use of OpenAIRE V.3.0 and LA Referencia policies.

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Final Report of implementation status of OpenAIRE guidelines in Latin America Page 27 http://www.lareferencia.info/joomla/component/k2/item/143-argentina-reglamenta-la-ley-de- creacion-de-repositorios-digitales-institucionales-de-acceso-abierto

https://www.boletinoficial.gob.ar/#!DetalleNorma/154125/20161116

Beta available of new site. (one of the agreements to communicate benefits of guidelines and the project). New section on OpenAIRE (launch first week of December.)

http://www.lareferencia.info/joomla/servicios/proyecto-openaire

2017

Workshop. Participación en ICSU-ROLAC, Jan. 2017. Open Data Meeting, January 12 and 13.

Análisis de propuestas.

http://master.lareferencia.info/joomla/en/blog-masonry/news/item/160-la-referencia- participa-en-reunion-para-discutir-plataforma-latinoamericana-de-datos-abiertos

Presentations. Alberto Cabezas. COAR Annual Meeting. May 8-10, 2017. State of alignment in Latin America and Controlled Vocabularies.

Meeting with CNR. Alberto Cabezas. Planification of actions. Italy, May 12, 2017.

Seminario Internacional “Prácticas, experiencias y estrategias en Ciencia Abierta en Iberoamérica”. 31-2 July, 2017. MINCYT. Argentina

Workshop: Acceso abierto a la producción científica y redes nacionales de repositorios Panel ¿Cuán abierta es la ciencia iberoamericana hoy?

http://www.mincyt.gob.ar/noticias/otra-manera-de-pensar-la-ciencia-colaborativa-y-abierta- 12896

Jueves 1 de junio 9.00 h

Taller 1: Acceso abierto a la producción científica y redes nacionales de repositorios institucionales en Iberoamérica. Legislaciones y mandatos vigentes; avances realizados en los organismos gubernamentales de ciencia y tecnología de los países, LA Referencia y OpenAIRE;

datos primarios de investigación: Planes de Gestión de Datos, infraestructura y análisis de costos, esquemas de metadatos.

Moderadora: Paola Azrilevich, MINCYT • Alberto Cabezas, LA Referencia • Eloy Rodríguez, Director de los Servicios de Documentación de la Universidade do Minho de Portugal y Presidente Ejecutivo de COAR (Confederation of Open Access Repositories) (videoconferencia) •

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Clara Eugenia García García, Gobierno de España • CONICET Digital • Otras experiencias de países participantes.

http://www.mincyt.gob.ar/adjuntos/archivos/000/053/0000053279.pdf

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8| APPENDIX 2– REPOSITORY AND HARVESTING PLATFORMS IN THE REGION

The following table shows the platforms at 2016 from North to South.

Node Country Platform

http://www.remeri.org.mx/portal/inde x.html

Mexico Remeri

No. of Repos:

46

Own development based on Xindice Comments: Definition 2016 -2017 the national technical platform by CONACYT

http://www.redicces.org.sv/jspui/ El Salvador REDICCES No. Repos: 4

Dspace.

Comments:

Use of LR Harvester 2017. (planned) http://kimuk.conare.ac.cr/ Costa Rica

KIMUK No. Repos:4

LR Harvester:

Comments:

Observer country.

Launch: March 2016.

http://lareferencia.redclara.net/rfr/

noticias/costa-rica-launches-national- open-access-repository

http://190.242.114.6:8082/inicio Colombia SNAAC No. Repos: 18

LR Harvester Comments:

Launch October 2015

http://190.242.114.6:8082/web/g uest/boletin-1

http://oasisbr.ibict.br/vufind/ Brazil OASIS

No. Repos:

100+

First country to implement also new version de LR Provider (Based on XOAI)

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Page 30 Final Report of implementation status of OpenAIRE guidelines in Latin America Launch: Aug. 2015

noticias/ibict-launches-new-version- its-portal-scientific-publications

http://rraae.org.ec/ Ecuador

RRAAE

No. Repos:: 17

Launch: March 2015

noticias/ecuador-presenta-nodo- nacional-de-repositorios-

institucionales http://alicia.concytec.gob.pe/vufind/ Peru

ALICIA

No. Nodes: 55

Launch. October 2014.

https://portal.concytec.gob.pe/index .php/agenda/220-seminario-

internacional-de-repositoriosdigitales-y-acceso-abierto

http://repositoriosdigitales.mincyt.gob.

ar:8380/dnet-web-generic/

Argentina SNRD

No. Repos: 12

D-NET Comments:

Planned beta LR Harvester in 2017