Ámbito de competencia de los funcionarios gubernamentales

Introduction

Use this function to change certain transaction details after posting in case of any errors during the postings. Some details of the transaction journal can never be changed after a transaction is posted in order to control system integrity and security.

Under Transactions click on Change Details. A list of your transactions will be displayed. You can click on each one of these to open the transaction details card.

Note that the system keeps an Audit Trail for changes made through this screen.

Change Details 1.0

Fields never changed

Account Code, Posting Year/Period, Journal No., Amount.

Change Details 1.1

issue cheques.

Under Transactions click on Cheques.

Account Enquiry



Account Code: Select the account code.



From- To Period/Year: Enter the posting period/year range to specify the transactions to be included in the selection.



Currency: For multi currency companies select the currency code for the transactions to be included in the selection. Blank for base currency.



Cheque Name: Shows the name which will be appear on the cheque.



Cheque Date: Select the cheque date to appear on the cheque.

Click on Search and a grid table (top) will display. The top grid table shows any outstanding transactions due for payment according to the payment date entered. The bottom grid table is always dispay the pending cheques requests and is not depend on the selected account.

Cheques 1.0

Double click on the desired line (transaction) on the top grid table and automatically the line will be appear on the bottom grid table.

You may also request for cheques for a range of transactions by using the Batch Selection button.

To remove a transaction line from the bottom grid table, simply select the line and use the delete button on the keyboard.

Batch Selection Screen



Account : Select a range of account codes to specify the transactions to be included in the selection.



From- To Period/Year: Enter the posting period/year range to specify the transactions to be included in the selection.



Document Date: Select a range of document dates to specify the transactions to be included in the selection.



Due Date: Select a range of due date to specify the transactions to be included in the selection.



Cheque Date: Select the cheque date to appear on the cheque.



Cheque Name: Select the cheque name to appear on the cheque.



Mark/Unmark: Select mark to transfer the selected transactions to the bottom grid table or unmarked to remove the selected transactions from the bottom grid table.

Cheques 1.1

Once the desired transactions selected and before you update the cheques, you must first use the Print Cheques screen to assign remittances and cheque numbers.

Update Cheque Screen



Update : Mark for update.



Allocation: Check to allocate the selected transactions.



Update Period: Enter the post period.



Cheque Tran. Type: Select the transaction type for the selected transactions.



Detail: Select the cheque name to appear on the cheque.



Bank Account: Select the bank account to be credited.



Date From/To: Select a range of dates for the cheques requested.



Account From/To: Select a range of accounts for the cheques requested.



Remittance From/To: Select a range of remittances for the cheques requested.

Cheques 1.2

Deallocations

Introduction

In this screen you can deallocate, allocated transactions.

Under Transactions click on Deallocations.

Selection Bar



Account Code: Select the account code.



From- To Period/Year: Enter the posting period/year range to specify the transactions to be included in the selection.



Currency: For multi currency companies select the currency code for the transactions to be included in the selection. Blank for base currency.

Click on Search and a list of your allocated transactions will display. Click on the desired line (transaction) on the grid table and automatically a message will be appear.

Deallocations 1.0

Formula

Introduction

This function allows the user to enter formulas. By entring the formula into the Transaction screen the amount entered is splitted based on the formula created. The amount can be splitted into different accounts, the same account with different Analysis. or both combinations. Based on the example below when the user enter the formula '333' in the Accounting Transaction and an amount of 200 then two lines wll be created. The first line will be for account

1060001 with an amount 20 (10% of 200) and analysis 'Hardware', 'NoteBook','2Com'. The second line will be for account 10310001 with an amount of 180 (90% of 200) and analysis 'Services','Servers','ACCESS'

Under Transactions click on Formula.

Visually Split in Transaction: Option to visually see the formula created lines in the Transaction.

Fornula 1.0

Reconciliation

Introduction

Outstanding invoices posted to the system may be allocated through this function. Transactions can be either fully or partially allocated.

Option to upload any kind of Bank Statement in excel format (see figure 1.3) and use a variety of Automatic Mark allocation.

1. Amount-Date

2. Amount-Date-Reference 3. Amount-Reference

4. Amount-Exists in Reference

Under Transactions click on Allocations.

Account Enquiry



Account Code: Select the account code to be allocated.



From- To Period/Year: Enter the posting period/year range to specify the outstanding transactions to be included in the selection.



Currency: For multi currency companies select the currency code for the transactions to be included in the selection. Blank for base currency.



Current Balance: Shows the current balance of the selected account.

Click on "Search" and two grid tables will be displayed. The top grid (Credit) shows the receivable transactions (not

allocated) and the bottom grid (Debit) shows the payable transactions (not allocated) of the selected account.

Reconciliation 1.0

Reconciliation 1.1

Reconciliation 1.3

In document Medios de defensa para empresas nacionales e internacionales (página 83-120)