Yellow Encountering issues Red Problems
Project Status Dashboard: Oracle/PeopleSoft Campus Solutions
Implementation, UW-Eau Claire Green Yellow Red Schedule Status x Scope Status x Budget Status x
Other Issues (Staffing, Risks, etc.): x
Status of Project Planning and Documentation:
Status
Governance structure Established
Project Charter Completed
Communication Plan Completed
Project Plan Completed
Project Budget Completed
Quality Assurance Plan Completed
Description: UW-La Crosse is currently operating a student information system that is costly to maintain and lacks the flexibility to meet the business needs of the institution and provide web- based services to their students. UW-La Crosse is replacing its existing system with PeopleSoft Campus Solutions software, version 9.0. With the implementation of Campus Solutions, UW- La Crosse will be operating the UW’s “common system” for student administration. UW-La Crosse’s project will parallel the Campus Solutions projects at UW-Eau Claire and UW-Stout. UW-La Crosse is implementing the following modules:
• Campus Community: Biographical and demographic information for Campus Solutions.
• Admissions/Recruitment: Functionality to manage student recruitment, process applicants and admit students.
• Financial Aid: Budgeting, packaging, awarding, disbursement, and monitoring of aid.
• Student Records: Functionality to support scheduling classes, registering students, producing transcripts, academic record maintenance, and posting degrees.
• Student Financials: Foundation for student financial data, including billing students, maintaining student accounts, tuition calculation, and processing payments.
• Academic Advising: Functionality that gives students and faculty timely access to academic records and reports, including degree audit requirements for graduation.
• Campus Solutions Self-Service: Provides web access for students and faculty.
UW System Administration has contracted with CIBER, Inc. to provide project planning, and functional and technical consulting resources for the Campus Solutions projects at UW-Eau Claire, UW-La Crosse, and UW-Stout (Contract Number: LT-07-2379).
Project Schedule & Budget:
Schedule: Implementation began in spring 2008; all modules are operating successfully in full production status for the start of fall 2009 semester.
Project budget for external consulting resources: $2,850,000.
Source of funds: Common Systems (2/3) and Campus Resources (1/3)
STATUS COLOR INDICATORS Green On target as planned
Yellow Encountering issues Red Problems
Project Status Dashboard: Oracle/PeopleSoft Campus Solutions
Implementation, UW-La Crosse Green Yellow Red Schedule Status x Scope Status x Budget Status x
Other Issues (Staffing, Risks, etc.): x
Status of Project Planning and Documentation:
Status
Governance structure Established
Project Charter Completed
Communication Plan Completed
Project Plan Completed
Project Budget Completed
Quality Assurance Plan Completed
Description: UW-Stout is currently using Datatel’s “Colleague” system for student
administration processing. UW-Stout is replacing its Datatel with PeopleSoft Campus Solutions software, version 9.0. By migrating to Campus Solutions, UW-Stout will improve access to, and enhance, reporting of student information. Furthermore, with the implementation of Campus Solutions, UW-Stout will be operating the UW’s “common system” for student administration. UW-Stout’s project will parallel the Campus Solutions projects at UW-Eau Claire and UW-La Crosse.
UW-Stout is implementing the following modules:
• Campus Community: Biographical and demographic information for Campus Solutions.
• Admissions: Functionality to process applicants and admit students.
• Financial Aid: Budgeting, packaging, awarding, disbursement, and monitoring of aid.
• Student Records: Functionality to support scheduling classes, registering students, producing transcripts, academic record maintenance, and posting degrees.
• Student Financials: Foundation for student financial data, including billing students, maintaining student accounts, tuition calculation, and processing payments.
• Academic Advising: Functionality that gives students and faculty timely access to academic records and reports, including degree audit requirements for graduation.
• Campus Solutions Self-Service: Provides web access for students and faculty.
UW System Administration has contracted with CIBER, Inc. to provide project planning and functional consulting resources for the Campus Solutions projects at UW-Eau Claire, UW-La Crosse, and UW-Stout (Contract Number LT-07-2379).
Project Schedule & Budget:
Schedule: Implementation began in spring 2008; all modules are operating successfully in full production status for the start of fall 2009 semester.
Project budget for external consulting resources: $2,641,000.
Source of funds: Common Systems (2/3) and Campus Resources (1/3)
(See Appendix 1 for dashboard definitions):
STATUS COLOR INDICATORS Green On target as planned
Yellow Encountering issues Red Problems
Project Status Dashboard: Oracle/PeopleSoft Campus Solutions
Implementation, UW-Stout Green Yellow Red
Schedule Status x Scope Status x Budget Status x
Other Issues (Staffing, Risks, etc.): x
Status of Project Planning and Documentation:
Status
Governance structure Established
Project Charter Completed
Communication Plan Completed
Project Plan Completed
Project Budget Completed
Quality Assurance Plan Completed
Description: The current University of Wisconsin Payroll System has served the University of Wisconsin’s needs since approximately 1975. About 60,000 faculty, staff, student workers, and administrators from all University of Wisconsin institutions are paid through this system. Both technology and the needs of higher education have changed considerably since the legacy system was implemented. The legacy system lacks the functionality and efficiency that today’s human resource environment demands and limits the UW’s ability to deliver strategic human resource management capabilities and business process redesign efforts to our stakeholders. Replacing the legacy system with HRS will result in substantial benefits to the UW System by improving data integrity; increasing standardization of policies, practices, and service delivery; eliminating the numerous institutional shadow systems; and providing self-service to employees. UW System will be implementing Oracle’s PeopleSoft Human Capital Management suite, version 9.0.