Look at cost for your municipality?
Do you have the staff to handle payroll?
Do you want to take on the liability?
How many employees do you have?
How much time will it take you?
Questions to Ask???
Payroll Choices
There are two options to getting payroll done in your Town/City
1. First is In-House: Requires someone to process payroll, timesheets, taxes, quarterly payroll reports, end of the year taxes, process W-2’s, keep up with payroll tax laws
2. Outsourcing Payroll- hiring an outside company to like Paychex to process all payroll documents, taxes, submit quarterly and yearly reports, and process W-2’s
Types of In-House Payroll
1. Old Fashioned Way- by hand 2. Quickbooks- Computer based
3. Payroll System tied into a General Ledger System-computer based software- Master Meter, CSI, Nicholson Business Systems, Intuit
Types of Outsourced Payroll
ADP Payroll Services
Kronos Payroll
Paychex Services
Accuchex Services
Pros and Cons of In-House Payroll
There are many pros and cons to In-House payroll processing.
Pros:
Control over timesheets or time sources
Able to double check pay and time before it is processed and overtime rates
Control over when taxes are paid, reports are done
Better control over vacation and sick time balances
Mistakes or errors can be corrected before it is processed
Pros and Cons Continued…
Quicker response to employees when payroll changes are needed
Check and balances for payroll figures before checks/direct deposit is completed
Able to set up multiple direct deposit accounts for employees
Cons:
Have to have an employee capable of processing payroll, reports, taxes etc.
Make sure that tax tables and new tax rates are uploaded if not there can be problems at year end
Have to pay your own taxes via online and check for correctness
Data entry of payroll
Time to process payroll
Liability of Payroll
Limited Cost
Pros and Cons of Outsourcing
Pros:
No liability as it resides on the company you chose
Do not need an employee to process the payroll
No need to pay taxes or worry about filing reports as they are done by the company
Cons:
Cost to the municipality, varies by payroll and number of employees
Limited number of direct deposits
Limited ways to check payroll before it is completed and processed
No control over when taxes are paid or reports are uploaded
Some companies have limited reports that can be accessed for audit and for workers compensation audits
If there is severe weather may not get payroll in time as it is shipped via ups or fed ex
So Why Did we bring it back in?
Ware Shoals outsourced its payroll for over 12 years. In 2009 it was decided to utilize our General Ledger/Payroll Software and process the payroll in house to save money.
It was costing the Town of Ware Shoals an average of
$5,000 a year to have our payroll outsourced for 20 employees. We had numerous problems with payroll being incorrect, overtime not being paid correctly, having to take time to call the payroll into the company, problems getting payroll on time when shipped, and communication problems with the company.
Has it worked?
YES!
Payroll usually only takes about an hour or so to complete.
All employees are on direct deposit so there are no paper checks printed, taxes and reports are done online Cost: $200 a year for software updates
Better checks and balances before payroll is completed and reports uploaded
So is it right for you?
Look at cost for your municipality?
Do you have the staff to handle payroll?
Do you want to take on the liability?
How many employees do you have?
How much time will it take you?
Questions to Ask???
Payroll Choices
There are two options to getting payroll done in your Town/City
1. First is In-House: Requires someone to process payroll, timesheets, taxes, quarterly payroll reports, end of the year taxes, process W-2’s, keep up with payroll tax laws
2. Outsourcing Payroll- hiring an outside company to like Paychex to process all payroll documents, taxes, submit quarterly and yearly reports, and process W-2’s
Types of In-House Payroll
1. Old Fashioned Way- by hand 2. Quickbooks- Computer based
3. Payroll System tied into a General Ledger System-computer based software- Master Meter, CSI, Nicholson Business Systems, Intuit
Types of Outsourced Payroll
ADP Payroll Services
Kronos Payroll
Paychex Services
Accuchex Services
Pros and Cons of In-House Payroll
There are many pros and cons to In-House payroll processing.
Pros:
Control over timesheets or time sources
Able to double check pay and time before it is processed and overtime rates
Control over when taxes are paid, reports are done
Better control over vacation and sick time balances
Mistakes or errors can be corrected before it is processed
Pros and Cons Continued…
Quicker response to employees when payroll changes are needed
Check and balances for payroll figures before checks/direct deposit is completed
Able to set up multiple direct deposit accounts for employees
Cons:
Have to have an employee capable of processing payroll, reports, taxes etc.
Make sure that tax tables and new tax rates are uploaded if not there can be problems at year end
Have to pay your own taxes via online and check for correctness
Data entry of payroll
Time to process payroll
Liability of Payroll
Limited Cost
Pros and Cons of Outsourcing
Pros:
No liability as it resides on the company you chose
Do not need an employee to process the payroll
No need to pay taxes or worry about filing reports as they are done by the company
Cons:
Cost to the municipality, varies by payroll and number of employees
Limited number of direct deposits
Limited ways to check payroll before it is completed and processed
No control over when taxes are paid or reports are uploaded
Some companies have limited reports that can be accessed for audit and for workers compensation audits
If there is severe weather may not get payroll in time as it is shipped via ups or fed ex
So Why Did we bring it back in?
Ware Shoals outsourced its payroll for over 12 years. In 2009 it was decided to utilize our General Ledger/Payroll Software and process the payroll in house to save money.
It was costing the Town of Ware Shoals an average of
$5,000 a year to have our payroll outsourced for 20 employees. We had numerous problems with payroll being incorrect, overtime not being paid correctly, having to take time to call the payroll into the company, problems getting payroll on time when shipped, and communication problems with the company.
Has it worked?
YES!
Payroll usually only takes about an hour or so to complete.
All employees are on direct deposit so there are no paper checks printed, taxes and reports are done online Cost: $200 a year for software updates
Better checks and balances before payroll is completed and reports uploaded
So is it right for you?
Look at cost for your municipality?
Do you have the staff to handle payroll?
Do you want to take on the liability?
How many employees do you have?
How much time will it take you?
Questions to Ask???
Payroll Choices
There are two options to getting payroll done in your Town/City
1. First is In-House: Requires someone to process payroll, timesheets, taxes, quarterly payroll reports, end of the year taxes, process W-2’s, keep up with payroll tax laws
2. Outsourcing Payroll- hiring an outside company to like Paychex to process all payroll documents, taxes, submit quarterly and yearly reports, and process W-2’s
Types of In-House Payroll
1. Old Fashioned Way- by hand 2. Quickbooks- Computer based
3. Payroll System tied into a General Ledger System-computer based software- Master Meter, CSI, Nicholson Business Systems, Intuit
Types of Outsourced Payroll
ADP Payroll Services
Kronos Payroll
Paychex Services
Accuchex Services
Pros and Cons of In-House Payroll
There are many pros and cons to In-House payroll processing.
Pros:
Control over timesheets or time sources
Able to double check pay and time before it is processed and overtime rates
Control over when taxes are paid, reports are done
Better control over vacation and sick time balances
Mistakes or errors can be corrected before it is processed
Pros and Cons Continued…
Quicker response to employees when payroll changes are needed
Check and balances for payroll figures before checks/direct deposit is completed
Able to set up multiple direct deposit accounts for employees
Cons:
Have to have an employee capable of processing payroll, reports, taxes etc.
Make sure that tax tables and new tax rates are uploaded if not there can be problems at year end
Have to pay your own taxes via online and check for correctness
Data entry of payroll
Time to process payroll
Liability of Payroll
Limited Cost
Pros and Cons of Outsourcing
Pros:
No liability as it resides on the company you chose
Do not need an employee to process the payroll
No need to pay taxes or worry about filing reports as they are done by the company
Cons:
Cost to the municipality, varies by payroll and number of employees
Limited number of direct deposits
Limited ways to check payroll before it is completed and processed
No control over when taxes are paid or reports are uploaded
Some companies have limited reports that can be accessed for audit and for workers compensation audits
If there is severe weather may not get payroll in time as it is shipped via ups or fed ex
So Why Did we bring it back in?
Ware Shoals outsourced its payroll for over 12 years. In 2009 it was decided to utilize our General Ledger/Payroll Software and process the payroll in house to save money.
It was costing the Town of Ware Shoals an average of
$5,000 a year to have our payroll outsourced for 20 employees. We had numerous problems with payroll being incorrect, overtime not being paid correctly, having to take time to call the payroll into the company, problems getting payroll on time when shipped, and communication problems with the company.
Has it worked?
YES!
Payroll usually only takes about an hour or so to complete.
All employees are on direct deposit so there are no paper checks printed, taxes and reports are done online Cost: $200 a year for software updates
Better checks and balances before payroll is completed and reports uploaded
So is it right for you?
Look at cost for your municipality?
Do you have the staff to handle payroll?
Do you want to take on the liability?
How many employees do you have?
How much time will it take you?
Questions to Ask???
Payroll Choices
There are two options to getting payroll done in your Town/City
1. First is In-House: Requires someone to process payroll, timesheets, taxes, quarterly payroll reports, end of the year taxes, process W-2’s, keep up with payroll tax laws
2. Outsourcing Payroll- hiring an outside company to like Paychex to process all payroll documents, taxes, submit quarterly and yearly reports, and process W-2’s
Types of In-House Payroll
1. Old Fashioned Way- by hand 2. Quickbooks- Computer based
3. Payroll System tied into a General Ledger System-computer based software- Master Meter, CSI, Nicholson Business Systems, Intuit
Types of Outsourced Payroll
ADP Payroll Services
Kronos Payroll
Paychex Services
Accuchex Services
Pros and Cons of In-House Payroll
There are many pros and cons to In-House payroll processing.
Pros:
Control over timesheets or time sources
Able to double check pay and time before it is processed and overtime rates
Control over when taxes are paid, reports are done
Better control over vacation and sick time balances
Mistakes or errors can be corrected before it is processed
Pros and Cons Continued…
Quicker response to employees when payroll changes are needed
Check and balances for payroll figures before checks/direct deposit is completed
Able to set up multiple direct deposit accounts for employees
Cons:
Have to have an employee capable of processing payroll, reports, taxes etc.
Make sure that tax tables and new tax rates are uploaded if not there can be problems at year end
Have to pay your own taxes via online and check for correctness
Data entry of payroll
Time to process payroll
Liability of Payroll
Limited Cost
Pros and Cons of Outsourcing
Pros:
No liability as it resides on the company you chose
Do not need an employee to process the payroll
No need to pay taxes or worry about filing reports as they are done by the company
Cons:
Cost to the municipality, varies by payroll and number of employees
Limited number of direct deposits
Limited ways to check payroll before it is completed and processed
No control over when taxes are paid or reports are uploaded
Some companies have limited reports that can be accessed for audit and for workers compensation audits
If there is severe weather may not get payroll in time as it is shipped via ups or fed ex
So Why Did we bring it back in?
Ware Shoals outsourced its payroll for over 12 years. In 2009 it was decided to utilize our General Ledger/Payroll Software and process the payroll in house to save money.
It was costing the Town of Ware Shoals an average of
$5,000 a year to have our payroll outsourced for 20 employees. We had numerous problems with payroll being incorrect, overtime not being paid correctly, having to take time to call the payroll into the company, problems getting payroll on time when shipped, and communication problems with the company.
Has it worked?
YES!
Payroll usually only takes about an hour or so to complete.
All employees are on direct deposit so there are no paper checks printed, taxes and reports are done online Cost: $200 a year for software updates
Better checks and balances before payroll is completed and reports uploaded
So is it right for you?
Look at cost for your municipality?
Do you have the staff to handle payroll?
Do you want to take on the liability?
How many employees do you have?
How much time will it take you?
Questions to Ask???
Payroll Choices
There are two options to getting payroll done in your Town/City
1. First is In-House: Requires someone to process payroll, timesheets, taxes, quarterly payroll reports, end of the year taxes, process W-2’s, keep up with payroll tax laws
2. Outsourcing Payroll- hiring an outside company to like Paychex to process all payroll documents, taxes, submit quarterly and yearly reports, and process W-2’s
Types of In-House Payroll
1. Old Fashioned Way- by hand 2. Quickbooks- Computer based
3. Payroll System tied into a General Ledger System-computer based software- Master Meter, CSI, Nicholson Business Systems, Intuit
Types of Outsourced Payroll
ADP Payroll Services
Kronos Payroll
Paychex Services
Accuchex Services
Pros and Cons of In-House Payroll
There are many pros and cons to In-House payroll processing.
Pros:
Control over timesheets or time sources
Able to double check pay and time before it is processed and overtime rates
Control over when taxes are paid, reports are done
Better control over vacation and sick time balances
Mistakes or errors can be corrected before it is processed
Pros and Cons Continued…
Quicker response to employees when payroll changes are needed
Check and balances for payroll figures before checks/direct deposit is completed
Able to set up multiple direct deposit accounts for employees
Cons:
Have to have an employee capable of processing payroll, reports, taxes etc.
Make sure that tax tables and new tax rates are uploaded if not there can be problems at year end
Have to pay your own taxes via online and check for correctness
Data entry of payroll
Time to process payroll
Liability of Payroll
Limited Cost
Pros and Cons of Outsourcing
Pros:
No liability as it resides on the company you chose
Do not need an employee to process the payroll
No need to pay taxes or worry about filing reports as they are done by the company
Cons:
Cost to the municipality, varies by payroll and number of employees
Limited number of direct deposits
Limited ways to check payroll before it is completed and processed
No control over when taxes are paid or reports are uploaded
Some companies have limited reports that can be accessed for audit and for workers compensation audits
If there is severe weather may not get payroll in time as it is shipped via ups or fed ex
So Why Did we bring it back in?
Ware Shoals outsourced its payroll for over 12 years. In 2009 it was decided to utilize our General Ledger/Payroll Software and process the payroll in house to save money.
It was costing the Town of Ware Shoals an average of
$5,000 a year to have our payroll outsourced for 20 employees. We had numerous problems with payroll being incorrect, overtime not being paid correctly, having to take time to call the payroll into the company, problems getting payroll on time when shipped, and communication problems with the company.
Has it worked?
YES!
Payroll usually only takes about an hour or so to complete.
All employees are on direct deposit so there are no paper checks printed, taxes and reports are done online Cost: $200 a year for software updates
Better checks and balances before payroll is completed and reports uploaded
So is it right for you?
Look at cost for your municipality?
Do you have the staff to handle payroll?
Do you want to take on the liability?
How many employees do you have?
How much time will it take you?
Questions to Ask???
Payroll Choices
There are two options to getting payroll done in your Town/City
1. First is In-House: Requires someone to process payroll, timesheets, taxes, quarterly payroll reports, end of the year taxes, process W-2’s, keep up with payroll tax laws
2. Outsourcing Payroll- hiring an outside company to like Paychex to process all payroll documents, taxes, submit quarterly and yearly reports, and process W-2’s
Types of In-House Payroll
1. Old Fashioned Way- by hand 2. Quickbooks- Computer based
3. Payroll System tied into a General Ledger System-computer based software- Master Meter, CSI, Nicholson Business Systems, Intuit
Types of Outsourced Payroll
ADP Payroll Services
Kronos Payroll
Paychex Services
Accuchex Services
Pros and Cons of In-House Payroll
There are many pros and cons to In-House payroll processing.
Pros:
Control over timesheets or time sources
Control over timesheets or time sources