D. Métodos anticonceptivos
2.4. MARCO LEGAL / INSTITUCIONAL
2.4.1. MARCO LEGAL
2.4.1.3. Bases legales internacionales
211 212 212.1 August 2009
Purpose
This chapter describes in detail the procedures that must be used to record various types of work and other paid hours on the clock ring side of an employee's timecard. The procedures in this chapter deal only with the timecard entries that must be made each d a y. The chapter does not deal with totaling the timecards at the end of each week. (See chapter 6.)
Procedures
There are seventeen types of work or paid hours which can be recorded on an employee's timecard. There is a separate procedure in this chapter for each of these “hour types.” The “Overtime” procedure also includes the “Guaranteed Overtime” procedure. Each procedure is divided into five sections:
a. A d e fi n i tion of the “hour type” in question. The definition provides a detailed explanation of the conditions which must be met before an eligible employee may have time “charged” to the hour category. b. A n e l i g i b ili ty ch a rt which indicates by rate schedule code the
employees who are eligible to have time “charged” to the hour category. It is important to pay special attention to the footnotes at the bottom of the eligibility chart in order to obtain a complete
understanding of exactly who is eligible. (An employee's rate schedule code can be obtained by referring either to PS Form 1230-A or 1230-B timecard or by referring to the appropriate PS Form 50.)
c. A d e scri p ti o n o f th e a u th o riza tio n a n d su p p orti ng fo rms which must be used to support an employee's work and leave entries on the timecard. If the employee is not present to sign the supporting form on the day timecards are submitted to the postal data center, the supervisor must make the decision on the entry involved. Timecards will be completed based on the supervisor's action and forwarded to the DDE/DR site or PDC as designated without delay. The employee will complete and sign the supporting document immediately upon returning to duty. d. A d e scri p ti o n o f th e ti me ca rd h a n d l in g p ro ce d u re s which are required.
In most cases, timekeepers will total the daily entries on a timecard and return it to the rack. But occasionally it is necessary to handle a
timecard differently. This part of the procedures explains what to do.
212.2 212.2 213 213.1 213.2 64
Time and Attendance e. A d e scri p ti o n o f ti me ca rd re co rd i n g p ro ce d u re s. This part explains
exactly how time in each of the 17-hour categories is to be recorded each day on the timecard. Failure to follow this procedure exactly as described may cause the employee to be paid incorrectly.
Each of the five sections described above is to be followed regardless of whether PS Form 1230-A, 1230-B, or 1230-C timecard is being used. The procedures apply to employees who are working at their regular position; to employees working at a higher level; to employees in a transferred or loaned status; or to employees in a training status.
Hour Types
The “hours types” are listed below along with the procedure number where they are discussed.
Hours Ty pe Procedure
Straight Time 221
Guaranteed Time 222
PDC Teletime/Guarantee Teletime/ 223
Guarantee Tele Ov ertime
Beeper Time 224
Training Time 225
Ov ertime 231
Out-of -Schedule Premium 232
Holiday Scheduling Premium 233
Nonbargaining Rescheduling Premium 234
Penalty Ov ertime 235
Night Dif ferential 241
Sunday Premium 242
Holiday Worked Pay 243
Christmas Worked Pay 244
Meeting Time 251
Steward's Duty Time 252
Trav el Time 261
Exhibit 213.2 has been prepared to help supervisors and timekeepers to correctly record the time due an employee if the employee is eligible for more than one premium pay. Example: Suppose a timekeeper is unclear as to whether an employee in an “out-of-schedule” pay status is at the same time eligible for “Sunday premium.” The timekeeper would go across the top of the table and locate the co l umn labeled OUT OF SCHEDULE. The
timekeeper would follow this column down to the row marked SUNDAY PREMIUM and would see that the answer to his question is “no.” The timekeeper would then make appropriate timecard entries.
Exhibit 213.2
Decision Table For Situations When Employee May be Eligible for More Than One Type of Premium Pay for the Same Hour of Work
NONBAR G. If an employee is eligible to OUT-OF HOLIDAY XMAS HOLIDAY RESCHED receive/ NIGHT SUNDAY OVER-1 SCHEDULE GUAR. WORKED WORKED SCHED. CONT.
is also eligible to receive: DIFF'NT PREM TIME OVERTIME TIME PAY PAY PREMIUM PREMIUM OF PAY TRNG. TRVL
NIGHT DIFFERENTIAL N/A YES YES YES YES YES YES YES YES YES YES YES
SUNDAY PREMIUM YES N/A NO NO YES YES YES NO NO YES YES YES
OVERTIME1 YES NO N/A NO YES NO NO NO NO NO YES YES
PENALTY OVERTIME YES NO NO NO YES NO NO NO NO NO YES YES
OUT-OF-SCHED. OVERTIME YES NO NO N/A YES NO NO NO NO NO NO NO
GUARANTEED TIME YES YES YES YES N/A YES YES YES NO NO NO NO
HOLIDAY WORKED PAY YES YES NO NO YES N/A NO YES YES NO YES YES
CHRISTMAS WORKED PAY YES YES NO NO YES NO N/A NO NO NO YES YES
HOLIDAY SCHED. PREMIUM YES NO NO NO YES YES NO N/A NO NO NO NO
NONBARGAINING YES NO NO NO NO YES NO NO N/A NO NO NO
RESCHEDULING PREMIUM
CONT. OF PAY YES YES NO NO NO NO NO NO NO N/A NO NO
TRAINING YES YES YES NO NO YES YES NO NO NO N/A YES
TRAVEL YES YES YES NO NO YES YES NO NO NO YES N/A
220 Time and Attendance
220 Basic Paid Hours
221 221.1 221.2 221.3 221.4 221.5 66
Straight Time
Definition
Straight time work hours are all hours worked by an employee at his basic rate of pay during his scheduled workweek. All full-time employees and part time regular employees working on their regular schedule will receive straight time hours pay for all work hours not exceeding 8 in a day or 40 in a week. All hours not exceeding 40 in a workweek are st raight time hours for casual and temporary employees. For example, a full-time regular employee is
scheduled from 0800 until 1650 on Saturday through Wednesday. All hours worked by this employee during this schedule will be straight time work hours. (The hours worked on Sunday will be considered straight time work hours, even though Sunday premium will be paid in addition to the
employee's basic hours.) A part-time regular schedule employee is scheduled from 1700 until 2300 on Sunday through Friday (33 hours); therefore, all hours worked by this employee during this schedule will be considered straight time work hours. (These hours are considered straight time work hours even though a night differential and a Sunday premium will be paid in addition to the employee's basic hours.)
Eligibility
All Postal Service employees are to have their time recorded as “straight time” work hours on the timecard except for those listed in 141.3.
Authorization and Supporting PS Forms
There are no special authorization procedures required for “st raight time” work hours other than those described in chapter 1 and in 210.
Timecard Handling
There are no special timecard handling procedures required for “straight time” work hours.
Timecard Recording
The timekeeper will compute the straight time work hours from the daily clock rings (or written entries) and enter the amount of clock time in the space provided. The timekeeper will then check the employee's scheduled tour against the timecard entries. Any addition, subtraction, or other
deviation to an employee's posted daily schedule of more than 0.08 hours (5 minutes) must be approved by the employee's supervisor as desc ribed in chapter 1. Exhibit 221.5 is an example of properly calculated “straight time” work hours.
Work and Other Paid Hours
August 2009
221.5
Exhibit 221.5
Example of How Straight Time Work Hours Should Be Recorded
This timecard shows how straight time hours should be recorded f or a f ull-time regular employ ee. Part-time regular schedule, part-time flexible, casual, and
temporary employees will record their time in a similar manner f or the time they are on the clock. Note that ev en though the clock rings do not alway s total to exactly 8.00 hours, they f all between 7.92 and 8.08 hours and consequently are recorded as 8.00.
222 222 222.1 222.11 222.12 222.13 222.14 222.2 68
Time and Attendance
Guaranteed Time
Definition
“Guaranteed time” is paid time not worked under the guarantee provisions of collective bargaining agreements for periods when an employee has been released by the supervisor and has clocked out prior to the end of a
guaranteed period. For example, most full-time regular employees in the bargaining units are guaranteed 8 hours work or pay in lieu thereof if called in on their nonscheduled day to work. If such an employee works 6 hours and is then released and told by the supervisor to clock out because of lack of work, the remaining 2 hours of the employee's 8-hour guarantee would be recorded as “guaranteed time.” Guaranteed overtime is recorded as stated in
231.52.
It is not possible for an employee to earn “guaranteed time” as long as he is on the clock.
As a general principle, when an employee is told to “clock out” by
management prior to the end of the guarantee period, such employee will be compensated for the remaining hours of the guarantee period at the rate of pay he would have received had he actually worked such hours. There are, however, conditions under which employees will not be compensated for the remaining hours of the guarantee period. Generally, this would occur when an employee requests to leave the postal premises because of an illness or for personal reasons or leaves without proper authorization.
Guaranteed time for all employees excepting regular carriers (see 222.53) applies only in an overtime situation. When a part-time flexible schedule employee is told to clock out by management prior to the end of the guarantee period, and it is not an overtime situation, then administrative leave is charged for the remainder of the guarantee period.
Eligibility
Exhibit 222.2 indicates by rate schedule code and employee classifications those persons who are eligible to receive pay for “guaranteed time.” If an employee is eligible for more than one time guarantee, the guarantee for the highest number of hours will apply. For example, if an employee is eligible for either 2 or 4 hours of guaranteed pay, the 4-hour guarantee will apply.
Work and Other Paid Hours 222.51
Exhibit 222.2
Employees Who Are Guaranteed Time — Pay Eligibility Table
Rate Schedule Code/Employ ee Part-time Part-time
Classif ication Full-time Regular Flexible Casual Temporary
E — EAS NO NO NO NO F — EAS A-E PMs NO NO G — NURSE CRAFT Y ES1,2 NO K — HQ CRAFT Y ES1,2 L — PM LV. REPL. NO N — PDC CRAFT Y ES1,2 Y ES1,2 Y ES3 P — PS CRAFT4 Y ES1,2,5 Y ES1,6 Y ES6,3 S — PCES NO
1 Guaranteed 4 hours work or pay in lieu thereof when called in outside the regular work schedule. Such guaranteed minimum shall not apply to an employee called in who continues working on into the regular schedule shift.
2 Guaranteed 8 hours work or pay in lieu thereof when called in on a nonscheduled day except that PDC, HQ Op. Svcs., and Security Force personnel are guaranteed 4 hours of work or pay in lieu thereof when called in on a nonscheduled day. 3 Guaranteed 4 hours of work or pay if called back to work on a day when an employee has completed his assignment and
clocked out. This applies to any size office. 4 Includes RSCs M, T and Y.
5 Employees of the Tool and Die Shop bargaining unit at the Mail Equipment Shop represented by the IAM are guaranteed 4 hours of work or pay on a scheduled day.
6 Employees represented by APWU, Mail Handlers, or NALC at installations with 200 or more man-years of employment are guarant eed 4 hours of work or pay if request ed or schedul ed to work. At inst allations wit h l ess t han 200 man-years of employment, employees are guaranteed 2 hours of work or pay if requested or scheduled to work.
222.3
Authorization and Supporting PS Forms
The supervisor is to notify the timekeeper whenever “guaranteed time” is to be recorded for an employee who has been released from duty. The
supervisor will authorize the recording by initialing the timecard after it has been totaled for the day. However, if the employee waives the guarantee in accordance with 222.13, a PS Form 3971 must be submitted by the employee. If the employee leaves without proper authorization, the supervisor must submit the PS Form 3971.
222.4
Timecard Handling
When entering a “guaranteed time” status, the employee must clock out just as though he were clocking out at the end of a regular tour.
222.5
Timecard Recording
222.51 As shown on Exhibit 222.51, the timekeeper will compute the straight time
work hours from the daily clock rings (or written entries) and record them in the CLOCK HOURS column of the timecard. The timekeeper will also record the amount of “guaranteed time” in hours and hundredths and post it to the GUARANTEED TIME box on the timecard.
222.52 Time and Attendance
Exhibit 222.51
Authorizing and Recording Guaranteed Time
The timekeeper will compute the straight time work hours f rom the daily clock rings (or written entries) and record them in the CLOCK HOURS column of the timecard. The timekeeper will also record the amount of “guaranteed time” in
hours and hundredths and post it to the GUARANTEED TIME box on the timecard. See Exhibit 231.52 f or the
recording of Guaranteed Ov ertime.
222.52 222.53 223 223.1 223.11 223.12 70
The 5-minute leeway rule will not apply to any clock rings for an employee entering a “guaranteed time” status. The employee will be credited with the time reflected by his clock rings.
Should a regular one, two, or three trip city carrier complete his route on week days in less than 8 hours and cannot be assigned to any available work in the same wage level for which the employee is qualified, the timekeeper will record actual hours worked as clock hours and the balance of the 8-hour tour as guaranteed time (as stated in 222.51) — provided the carrier does not ring out more than 59 minutes before the end of his normal tour of duty. (The same rule applies to a two or three trip city carrier working a regular schedule on Saturday. If Saturday is a nonscheduled day, the overtime rule applies.)
PDC-Teletime/Guarantee Teletime/Guarantee Tele
Overtime
Definition
Bargaining unit employees who are called via telephone or paged by management to assist in resolving operational problems while in an off-duty status will be entitled to pay for the duration of the call(s) or 1 hour of pay, whichever is greater, that occurs during each 24-hour period starting at the end of the employee's scheduled tour.
“Teletime” is paid to employees for the actual duration of the call(s) that occur during each 24-hour period starting at the end of the employee's scheduled tour.
Work and Other Paid Hours 223.13 223.14 223.2 223.21 223.22 223.23 223.24 223.3 223.31 223.32 223.33 223.4 223.5 223.51 August 2009 223.51 “Guarantee Teletime” is paid to employees Grade 19 and above in an amount to equal 1 hour when combined with “Teletime” of less than 1 hour in a 24-hour period starting at the end of the employee's scheduled tour. “Guarantee Tele Overtime” is paid to employees Grade 18 and below in an amount to equal 1 hour when combined with “Teletime” of less than 1 hour in a 24-hour period starting at the end of the employee's scheduled tour.
Eligibility
PDC bargaining unit employees are the only employees eligible to receive PDC Teletime/Guarantee Teletime/Guarantee Tele Overtime.
Employees who are called solely for the purpose of being “called-in” to work outside of their regular work schedule are not entitled to PDC Teletime for that telephone call.
Teletime hours are to be included with work hours and will be included in the determination of overtime and night differential. Teletime hours will not be included in the determination of out-of-schedule premium, pay for holidays worked, Sunday premium or guarantee time.
Guarantee Teletime and Guarantee Tele Overtime hours are not included in work hours and will not be used in the determination of overtime, night differential, out-of-schedule premium, pay for holidays worked, Sunday premium, guaranteed time, or guaranteed overtime.
Authorization and Supporting PS Forms
Management will complete PS Form 1232, P DC Re co rd o f Tel ep h on e Cal ls a n d/o r Au tho ri za ti o n to We a r Pa ge r, noting the beginning and ending times for each telephone call with each employee. Time begins with the actual time management initiates the call or page and ends with the completion of the call.
Times from PS Form 1232 will be transcribed on a separate PS Form 1234,
Uti li ty Ca rd , for all eligible employees, with the actual clock rings for each telephone call.
After the timekeeper has recorded “Teletime,” “Guarantee Teletime,” or “Guarantee Tele Overtime” on the timecard, it will be forwarded for approval. Management responsible will approve the entries by initialing the initials box on the clock ring of the timecard.
Timecard Handling
There are no special timecard handling procedures for employees who are in a PDC Teletime status.
Timecard Recording
PDC Teletime is to be recorded for the actual telephone conversation time and is identified by the code number “32.” If the telephone call(s) to the