Comisión Mixta de Auditoría y Riesgos

At the conclusion of these exercises, you will be able to:

• Run the chart of accounts report

• Create the G/L account directory

• Create a G/L account

• Edit the financial statement version

The IDES group consists of 9 companies that are legal entities. They are set up in the R/3 System as company codes. Each company code has its own complete general ledger, which meets the various country-specific requirements.

In the general ledger, very few daily transactions are completed. Most of the daily transactions are completed in subsidiary ledgers. For this reason, the following exercises are to help you become more acquainted with master records in General Ledger Accounting.

However, in order to learn about the transaction for G/L account postings, you will post an increase in capital for IDES Germany in the next

exercise. To do this, you need a new G/L account.

To access General Ledger Accounting:

Accounting  Financial accounting  General Ledger

1-1 The chart of accounts

The general ledger of a company code is set up according to the definition of a chart of accounts.

1-1-1 Display chart of accounts

The chart of accounts used most often by the IDES group is chart of accounts INT. Use a program to view this chart of accounts.

Information system  General ledger reports  Master data  Chart of accounts  SAP minimal variant

Access the definition of account 160000 by double-clicking it.

What is the long text of this G/L account in the maintenance language? __________________________________________________________ Which account group does this account belong to?

__________________________________________________________ Check whether it is possible to translate the name of this account into other languages and whether you can create key words.

__________________________________________________________ Can you add other information to the G/L account?

__________________________________________________________ The definition of the account contains some control parameters. Here, for example, you define whether the account is a P&L statement account or a balance sheet account. What type of account is account 160000?

__________________________________________________________ Now go back to the SAP Easy Access menu.

1-2 Company-code specific settings

Company-code data has to be entered in the definition of the G/L account in order to provide the settings specific to the company code.

1-2-1 Display account currency

An important setting in the G/L account definition is the specifying a currency, in which the account is kept. Look at the company-code specific settings of G/L account 160000 in company codes 1000 and 2000. What is the account

currency in:

Company code 1000? __________________________________

Company code 2000? __________________________________

Master records  Individual processing In company code

1-2-2 Identify reconciliation accounts

View the company code specific settings of G/L account 160000 in company code 1000. Is this account a reconciliation account? If so, for which subsidiary ledger?

___________________________________________________________ Also view the following accounts: 161000, 140000, 141000, 1000, and 2000.

Account 140000 Reconciliation account for _____________________ Account 141000 Reconciliation account for _____________________

Account 1000 Reconciliation account for _____________________

Account 2000 Reconciliation account for _____________________

Can you make G/L account postings to these accounts?

_______________________________________________________ _______________________________________________________

Master records  Individual processing In company code

Now go back to the SAP Easy Access menu. 1-2-3 Display G/L account list

Create the G/L account list of company code 3000 (IDES USA). Does this tell you which chart of accounts is used by this company code?

Chart of accounts for company code 3000: _______________________________

Information system  General ledger reports  Master data  G/L account list  SAP minimal variant

Now go back to the SAP Easy Access menu.

1-2-4 Difference between chart of accounts and G/L account list How is the G/L account list different than the chart of accounts?

_________________________________________________________ _________________________________________________________ _________________________________________________________

1-3 Financial statement versions

The balances of the G/L accounts are needed to create the balance sheet and profit and loss statement. All G/L accounts thus have to be put financial statement items of the financial statement version. Various financial statement versions can be used for various purposes.

The financial statement version for creating the financial statements for company code 1000 is INT, the same name as the chart of accounts. Note the financial statement item and all items above it in the hierarchy.

________________________________________________ ________________________________________________ ________________________________________________

Master records  Individual processing In company code

Now go back to the SAP Easy Access menu.

1-4 Creating a G/L account

For the planned increase in capital, IDES Germany (company code 1000) needs a new G/L account. This G/L account is not available in the chart of accounts either.

1-4-1 Checking the chart of accounts

The American parent company is responsible for assigning account numbers and maintaining charts of accounts for the IDES group. Based on the

requirement, the parent company should have created G/L account 700XX in chart of account INT.

Check whether this account was created.

Master records  Individual processing In chart of accounts

Now go back to the SAP Easy Access menu. 1-4-2 Maintaining the company-code specific settings

Before postings can be made to account 700## in company code 1000, you need to include the company-code specific settings. The account should have a structure similar to that of account 70000. For this reason, use this account as a reference. Make certain that:

The account in company code 1000 uses the UNI currency Line item display is activated

- Key 001 is entered as the sort key for line items Remove the alternative account number.

Master records  Individual processing In company code

1-4-3 Maintaining the financial statement version

The new account has to be entered in financial statement version INT. Enter is in the same financial statement item as reference account 70000.

When a user is maintaining the financial statement version, it cannot be maintained by any other user. You should therefore carry out this task quickly and exit the transaction at once so that another user can access the transaction.

Now go back to the SAP Easy Access menu.

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