Describe how General Ledger Accounting
is set up in the R/3 System
Maintain and view G/L accounts
Complete accounting transactions within
a period in General Ledger Accounting
Unit: G/L Accounting
Topic: G/L account master data
To access General Ledger Accounting:
Accounting Financial accounting General ledger
1-1 The chart of accounts
1-1-1 Display chart of accounts
Information system General ledger reports Master data Chart of accounts SAP minimal variant
Field name or data type Values
Chart of accounts INT
Run report
1-1-2 Display account in chart of accounts
Double-click on line 160000, than select the display symbol.
G/L account long text Trade Payables - domestic
Account Group: General G/L accounts
"Key word/translation" tab: Here, you can translate the account name and
enter key words.
"Information" tabs: Here, you can enter long texts for various purposes. "Type/Description" tab: The account is marked as a balance sheet account.
Now go back to the SAP Easy Access menu.
1-2 Company-code specific settings
Master records Individual processing In company code Field name or data type Values
G/L account 160000
Company code 1000
Select the "Display" symbol
→ The account currency is UNI.
Field name or data type Values
G/L account 160000
Company code 2000
Select the "Display" symbol
→ The account currency is GBP.
1-2-2 Identify reconciliation accounts
Master records Individual processing In company code Field name or data type Values
G/L account 16000
Company code 1000
Select the "Display" symbol
"Control data" tab: The "Reconciliation ID" field is in the "Account control
for company code" section The value "Vendors" is entered in this field. This account is thus a reconciliation account for accounts payable.
View the other accounts listed in the same manner.
Account 161000 Reconciliation account for_____Vendors__________ Account 140000 Reconciliation account for _____Customers________ Account 141000 Reconciliation account for _____Customers________
Account 1000 Reconciliation account for ______Assets______
Account 2000 Reconciliation account for ______Assets______
Reconciliation accounts cannot be posted to directly in the general ledger. They can only be posted to indirectly using subsidiary ledgers.
Now go back to the SAP Easy Access menu.
Information system General ledger reports Master data G/L account list SAP minimal variant
Field name or data type Values
Company code 3000
Run report
The name of the chart of accounts is in the third line of the report. CAUS Now go back to the SAP Easy Access menu.
1-2-4 Difference between chart of accounts and G/L account list
The chart of accounts contains the definitions of accounts of a certain account structure.
The G/L account list lists the company-code specific settings of the G/L accounts for a specific company code.
1-3 Financial statement versions
Master records Individual processing In company code Field name or data type Values
G/L account 160000
Company code 1000
Select the "Display" symbol
Select the "Edit financial statement version" button.
Field name or data type Values
Financial statement version INT
Continue
Account 160000 is found in the financial statement version as follows:
LIABILITIES Payables Accounts Payable Due within one year
1-4 Creating a G/L account
1-4-1 Checking the chart of accounts
Master records Individual processing In chart of accounts Field name or data type Values
G/L account 700##
Chart of accounts INT
Select the "Display" symbol The account should exist.
Now go back to the SAP Easy Access menu. 1-4-2 Maintaining the company-code specific settings
Master records Individual processing In company code Field name or data type Values
G/L account 700##
Company code 1000
Select the "Create with reference" symbol
Field name or data type Values
G/L account 70000
Company code 1000
Continue
Check that the default entries are correct and remove the alternative account number.
Save the account.
1-4-3 Maintaining the financial statement version
Master records Individual processing In company code
G/L account 700##
Company code 1000
Select the "Change" symbol
Select the "Edit financial statement version" button.
Field name or data type Values
Financial statement version INT
Continue
Select "Expand subtree" (second icon from the left on the pushbutton bar). The financial statement version is expanded completely. With the "Find" button, search for account 70000 (Ordinary Share Capital). The account is found under the financial statement item "Subscribed capital".
Select "Subscribed capital" and choose the "Assign accounts" button. Insert the interval of 700## to 700##.
Continue.
Save the financial statement version.
Now go back to the SAP Easy Access menu.
Unit: G/L Accounting
Topic: Daily accounting transaction in the general ledger
To access General Ledger Accounting:
Accounting Financial accounting General ledger
2-1 Posting an increase in capital
Document entry G/L account posting
Enter company code, if not already entered.
If you do not need to enter a company code, then the company code has already been determined (“set”) at an earlier date. You can see which company code has been set by choosing Environment Set company code.
Field name or data type Values
Company code 1000
Continue Basic data:
Field name or data type Values
Document date Today's date
Posting date Today's date
Continue Basic data:
Field name or data type Values
Short text Increase in capital ##
Continue
1. Item
Field name or data type Values
G/L account 700##
D/C Credit
Doc. currency amount 200000
Business area BA##
2. Item
Field name or data type Values
G/L account 78200
D/C Debit
Doc. currency amount 200000
Business area BA##
Select the post button.
Document Display
PK: Posting key_______________________________________
40: Posting key for debit postings in general ledger
50: Posting key for credit postings in general ledger________________
Now go back to the SAP Easy Access menu.
2-2 Account query
2-2-1 Balance display
Account Display balances
Field name or data type Values
G/L account 78200
Company code 1000
Fiscal year Current year
Execute
You see a balance of 200000 UNI because you have limited the selection your own business area BA##. All other groups posted to different business areas. Since the transaction figures are kept per business area, you can view the account balance for your business area.
To view the total balance for all business areas, choose "Other business area" and select "All business areas".
2-2-2 Line item display
Double-click the balance of the current period.
In the line item list, press "Choose display variant" in order to select a different display variant.
2-2-3 Document display
Double-click the line item with business area BA##. You access the detail view of the item.
Choose "Document overview" to access the document display. Now go back to the SAP Easy Access menu.
2-3 Complex/general posting
Document entry Others General posting Field name or data type Values
Document date Today's date
Document type SA
Company code 1000
Posting date Today's date
Period Current period
Currency UNI
Posting Key 40
Account 78200
Choose Enter
Amount 200000
Business area BA##
Posting key 50
Account 700##
Choose Continue
Field name or data type Values
Amount 200000
Business area BA##
Post
Now go back to the SAP Easy Access menu.
2-4 Account balances
2-4-1 Creating G/L account balance lists
Information system General ledger reports Balance lists General G/L account balances SAP minimal variant
Field name or data type Values
Company code 1000
Fiscal year Current year
Reporting periods Current posting period
Execute
Scroll to account 78200 in the list. Balance in business area BA##: 400000 Now go back to the SAP Easy Access menu. 2-4-2 Displaying structured balance lists
Field name or data type Values
Company code 1000
Financial statement version INT
Reporting year Current year
Reporting periods Current posting period
Execute
Now go back to the SAP Easy Access menu.
SAP AG 1999
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