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Appendix B of OSHA 1910.119 provides examples of Block Flow Diagrams and Process Flow Diagrams. These diagrams can provide a pictorial representation of your process, or the interrelationships and interdependencies of the functions of a system. PHA-Pro’s Linked Diagram feature allows you to create these diagrams within your study.

These diagrams are dynamically linked to your worksheets. This means that changes made to your worksheet are automatically reflected in your linked diagram, and changes made to the text of your diagram are reflected in your worksheet.

Figure 5-5: PHA-Pro’s Linked Diagram function dynamically links the diagram to your worksheets.

This section discusses the following topics:

Creating a Linked Diagram on page 127.

Formatting a Shape on page 128.

Locking and Unlocking Text on page 129.

Moving a Shape on page 129.

Moving Multiple Shapes on page 130.

Deleting Shapes on page 130.

Creating a Linked Diagram To create a linked diagram:

Step Action

1. Add a linked diagram sheet.

For more information, see Adding a New Sheet - Linked Diagram on page 302.

Formatting a Shape PHA-Pro allows you to format the shapes in your linked diagrams, The changes you make apply to all copies of the shape in the linked diagram.

To format a shape in the linked diagram:

2. Add your Study Items from the palette to Linked Diagram Drawing space by dragging them.

Tip: The default shape is a rectangle. To use a different shape for the study item:

1. Drag the shape from the shape palette to the Linked Diagram Drawing space.

2. Drag the study item onto the shape.

Tip: Each function can be used more than once in the Linked Diagram Drawing space.

3. Resize the functions to match the size of the diagram you want to create.

4. Align the functions to create the object or concept you want.

5. Format the shapes.

6. Add the connectors.

7. Add any additional text and format the text appropriately.

Step Action

Step Action

1. Right-click the shape.

The pop-up menu opens.

2. Click Format Shape.

The Format Shape dialog box opens.

3. Select your Font from the Font list. (Optional)

Note: Arial is the default font. The fonts that appear in the list depend on the fonts that are installed on your computer system.

4. Select your Font Size from the Text Size list. (Optional) Note: 8-point type is the default size.

5. If you wish to bold or italicize the text, click the box beside Bold or Italic. (Optional)

Tip: Click both boxes if you wish to both bold and italicize the text.

6. Select the Text Color. (Optional)

Black is the default font color. To use a different color:

1. Click the Text arrow to display a pop-up palette.

2. Click the color you want to use for the font color.

7. Select the Background Color. (Optional)

White is the default background color. To use a different color:

1. Click the Background arrow to open a pop-up palette.

2. Click the color you want to use for the background color.

Locking and Unlocking Text When you drag and drop information into your linked diagram, all the text is locked by default. You can unlock, or re-lock, the text in individual features to make changes.

To unlock the text in the linked diagram:

To re-lock the text in the linked diagram:

Moving a Shape You can rearrange the shapes in your linked diagram.

8. Select the Border Color. (Optional)

Black is the default border color. To use a different color:

1. Click the Lines arrow to open a pop-up palette.

2. Click the color you want to use for the border color.

9. Adjust the position of the shape by entering new measurements in the Left and Top fields. (Optional)

Tip: By default, measurements are in inches, but you can enter other units such as “cm” for centimeters or “pt” for points by typing the unit after the number. Remember to delete the ” if you are using a different unit of measurement.

10. Adjust the size of the shape by entering new dimensions in the width and height fields. (Optional)

Tip: By default, measurements are in inches, but you can enter other units such as “cm” for centimeters or “pt” for points by typing the unit after the number. Remember to delete the ” if you are using a different unit of measurement.

11. Adjust the line width by entering a new number in point size in the Line Width field. (Optional)

12. Click OK.

Step Action

Note: If you drag and drop an empty shape, the Lock Text feature is not active.

Step Action

1. Right-click the shape whose text you want to edit.

2. From the pop-up menu, deselect Lock Text. The text is unlocked and can now be edited.

Step Action

1. Right-click the shape whose text you want to lock.

2. From the pop-up menu, select Lock Text. The text is locked and cannot be edited.

To move a shape in a linked diagram:

Moving Multiple Shapes To move multiple shapes in a linked diagram:

Deleting Shapes To delete shapes from a linked diagram:

Step Action

1. Click on the shape that you want to move.

Tip: To move more than one shape at the same time, keeping the shapes in the same relative position to each other:

1. Highlight Ctrl+click each shape and connector.

2. Holding down the left mouse button, drag the shapes to the new position.

3. Release the mouse button.

The shapes are moved.

Step Action

1. Holding down the left mouse button, draw a square over the shapes you want to move.

Tip: An alternative method to move more than one shape at the same time, keeping the shapes in the same relative position to each other:

1. Highlight Ctrl+click each shape and connector.

2. Release the mouse button.

3. Holding down the left mouse button, drag the shapes to the new position.

4. Release the mouse button.

The shapes are moved.

Step Action

1. Click on the shape that you want to delete.

Tip: To delete more than one shape at the same time:

1. Highlight each shape by Ctrl+clicking each shape.

Or

1. Holding down the left mouse button, draw a square over the shapes you want to delete.

2. Release the mouse button.

2. Press the Delete key on the keyboard.

The shapes are deleted.