Papel de las ONG en la consecución de los ODS relacionados con la Prosperidad

PHA-Pro allows you to insert other documents into your file. You can attach files that you have created either in PHA-Pro, or in other applications.

This feature is useful during the course of a study because you can attach documents containing information that you need to frequently consult. Also, by attaching the file as opposed to a link, you provide a “snapshot” of the information that exists at the time.

When you attach a file, you insert an identical copy of the file, not a link to it. As a result, you need not worry if the file is moved or deleted from its original location, or updated at a later date, or if you are working away from the office on a portable computer. You are able to open the attachment from within your PHA-Pro file.

To open or print an attached file, an application that is compatible with the file must be installed on your computer system.

This section discusses the following topics:

Setting the File Attachment Filter on page 131.

Attaching Files on page 132.

Creating Thumbnails for Attached Image Files on page 132.

Opening Attached Files on page 133.

Printing Attached Files on page 133.

Saving Attached Files on page 133.

Deleting Attached Files on page 133.

Renaming Attached Files on page 133.

Checking the Sizes of Attached Files on page 134.

Setting the File Attachment Filter

You can filter the file types that you want allowed to be attached to your revisions.

If you do not add any files to the filter, all file types can be attached; if you enter any file types into filter, only those file types can be attached.

To use the file attachment filter:

Note: Attached files increase the size of your PHA-Pro file. The amount of the increase depends on the type and size of the inserted file(s).

Tip: This filter applies to the entire study.

Step Action

1. On the Settings page, click the Hierarchy.

2. Select Study.

3. Select Properties.

Attaching Files To attach a file to your PHA-Pro file:

Creating Thumbnails for Attached Image Files

To convert an image file icon to a thumbnail or thumbnail to a file icon:

4. In the Allowed Attachment File Types field, enter the file types that you want to allow to be attached in the following format:

File Description|*.<file type>

Note: You must have the two entries for each file type that you want to attach. For example, if you entered the following:

JPG File|*.jpg|PNG File|*.png

Files of Type would list JPG File, PNG File.

The folder would display all files with jpg and png extensions.

If, however, you entered

*.jpg|*.png

Files of Type would list *.jpg

The folder would display all files with png extensions.

Step Action

Step Action

1. Click the cell to which you want to attach a file.

2. Click on the tool bar

Or

Go to Insert>Attach File.

The Attach File dialog box opens.

3. Use the Look in and Files of type fields to find the file you want to attach

4. Select the file.

5. Click Open.

An icon that represents the attached file appears in the selected cell. The name of the file appears below the icon.

Note: This feature is enabled by default.

Step Action

1. Right click the icon / image.

Pop-up box opens.

2. Click Show Thumbnail.

The icon / image is converted.

Tip: If you want to have the name of the file shown, make Show File Name is checked. If you do not want the name shown, uncheck Show File Name.

Opening Attached Files To open an attached file:

Printing Attached Files To print an attached file:

Saving Attached Files To save an attached file to your computer or network:

Deleting Attached Files Deleting attached files that you no longer need to consult can help to reduce the size of your PHA-Pro file and remove unnecessary clutter from your screen.

To delete an attached file:

Renaming Attached Files You may want to rename a file to make its name more meaningful to your team.

Step Action

1. Double-click the icon for the file you want to open.

or

Right-click the icon to display a pop-up menu.

2. Click Open.

Your computer system launches an application that is compatible with the file, and the application opens the file.

Step Action

1. Right-click the icon for the file you want to print.

A pop-up menu opens.

2. Click Print.

An application that is compatible with the file opens the file and prints it.

Step Action

1. Right-click the icon for the file you want to save.

A pop-up menu opens.

2. Click Save As.

The Save As dialog box opens.

3. Type a new name for the file in the File name field. (Optional) 4. Use the Save in field to specify where you want to save the file.

5. Click Save.

The attached file is saved.

Step Action

1. Right-click the icon for the attached file you want to delete.

A pop-up menu opens.

2. Click Delete.

PHA-Pro removes the file, and its icon no longer appears on your screen.

To rename an attached file:

Checking the Sizes of Attached Files

To check the size of an attached file:

Step Action

1. Right-click the icon for the file you want to rename.

A pop-up menu opens.

2. Click Rename.

The Rename Attachment dialog box opens.

3. Type a new name for the file.

Note: Do not change the extension that appears after the period at the end of the file name. If you do, the corresponding application will not recognize the file type and will not be able to open the file.

4. Click OK.

The new name appears below the file icon on your screen.

Step Action

1. Right-click the icon for the file of interest.

A pop-up menu opens.

2. Click Properties.

The Attachment Properties dialog box opens, displaying the name of the attached file.

3. Review the Size field, which indicates the size of the attached file.

4. Click Close.

The Attachment Properties dialog box closes.