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(i) Where the number of days for which lodging charges have been p[aid is the same as for which D.A. is admissible for the period of stay in hotel.

Example : Mr. ABC drawing pay Rs. 9,000 per mensem. Department Delhi 1st 16:30hrs.

Arrival Mumbai 2nd 17:00 hrs. 6th 0 hrs. to 10:30 hrs.

Calculations –

Daily allowance for entire absence

1st 16:30 to 0 hrs ……….. ……….. 0.70 2nd to 5th ……….. ……….. 4.00 6th 0 hrs. to 10:30 hrs. ……….. ……….. 0.70

5.40 Daily allowance at Mumbai rates

2nd 17:00 hrs. to 0 hrs. ……….. ……….. 0.70 3rd and 4th ……….. ……….. 2.00 5th 0 hrs. to 10.30 ……….. ……….. 0.70

3.40

D.A. at Ordinary rates (5.4 – 3.4) = 2 D.As. at Rs. 120 = Rs. 240. D.A. at Mumbai rates = 3.4 D.As. at Rs. 457

D.A. At Mumbai rates = 3.4 D.As. at Rs. 457 as follows

D.A. under Para 2 (i) (A) Rs. 230 Less 10% .. .. Rs. 23

Rs. 207 Plus Lodging charges Rs. 250

Rs. 457

Per day, which is within the ceiling of Rs. 505 admissible.

[G.I., M.F., O.M. No. 19030/1/73-E IV (B), dated the 19th April 1975.]

(ii) Where the number of days for which lodging charges have been paid differs from the number of days for which daily allowance is admissible for the period of stay in the hotel – The daily allowance should be regulated according to the procedure laid down above on the basic of the total number of daily allowances admissible for the period of stay in the hotel and the actual lodging charges paid for the period as in the illustrative examples given below;- Example I –

1 Pay of the Officer Rs. 9,500 p.m. 2 Period of stay in the hotel at Bangalore:

From 19.30 hours on 19-11 To 23.00 hours on 22-11-

Lodging charges paid – Rs. 200 per day for 4 days. Calculations –

No. of D.As. admissible for the period from 3 D.As 19.30 hours on 19-11- to 23.00 hours on 22-11

3.0 D.As. at ordinary rate (i.e., 3.0 x 185) Rs. 555.00

Less 10% Rs. 55.50

Rs. 499.50 Add actual lodging charges paid for the above

Period (4 x 200) Rs. 800

Total Rs. 1,299.50

(To be limited to 3.0 D.As. at Rs. 405 per day, i.e. Rs. 1,215)

Thus the amount of D.A. admissible Rs. 1,215.00 Example II –

1. Pay of the Officer Rs. 9,500 p.m. 2. Stay in Hotel at Bangalore :

From 06.00 hours on 19-11- To 11.30 hours on 22-11

3. Lodging charges paid – Rs. 200 per day for 4 days. Calculations :-

No. of D.As. admissible for the period from 3.7 D.As 06.00 hours on 19-11 to 11.30 hours on 22-11

3.7 D.As. at ordinary rates (3.7 x 185) Rs. 684.50

Less 10% ……. ……. Rs. 85.45

Rs. 616.05 Add actual lodging charges paid for the above period

(200 x 4) ……… …………. Rs. 80.00

(To be limited to 3.7 D. As. At Rs. 405.50)

Thus, the amount of D.A. admissible Rs. 1,416.05

[G.I., M.F., O.M. No. 19030/1/73-E IV (B), dated the 31st January, 1977.]

(b) Government/Public Sector Gust Houses – It has been decided that in all cases where Government servants stay in Government or Public Sector Guest Houses and pay lodging charges in excess of 25% of daily allowance admissible to them in the concerned localities under Table (A) in GIO (1) above, daily allowance shall be payable as under –

(i) The respective rate of daily allowance for the concerned localities as shown in Table (A) shall be reduced by 25% and the lodging charges (exclusive of breakfast/meals) paid by the Government servant to the Government/Public Sector Guest House authority for each calendar day shall be added thereto. (ii) Daily allowance equal to the amount calculated in (i) above shall be

admissible to the Government servant concerned subject to the condition that where it exceeds the hotel rate to which the Government servant is entitled for the respective locality as per Table (B) in Order (1) above, it shall be restricted to the latter rate.

3. All existing orders regarding grant of daily allowance in cases where Government servants stay in Government/Public Sector Guest Houses during tour stand superseded. Certificate required to be produced by Government servants staying in Government/Public Sector Guest Houses from the concerned guest house authorities that the rates charged from them are not concessional is also dispensed with.

[G.I., M.F, O.M. No. 19043/2/82-E. IV, dated the 6th January, 1983.]

(c) Rest Rooms of IAAI in International Airports – The rates charged by the International Airport Authority of India from Central Government employees on duty, who stay in their rest rooms at four International Airports, are concessional rates and are lower than the rates charged by the Authority from the general public. Accordingly, Central Government employees staying in the above rest rooms would be entitled on to the normal rates of daily allowance.

[G.I., M.F., O.M. No. 19043/1/82-E, dated the 7th June, 1982.]

(d) Government Offices – A question has arisen whether any reduction in daily allowance should be made when a Government servant, while on tour, is permitted to stay in Government Office building free of cost, due to non-availability of rest house, dak bungalows, private accommodation, etc. etc., if the accommodation provided in the office buildings in not of the standard usually available in the rest house, etc. It has been decided that in such cases, the Government servant may draw three – fourths of the daily allowance for halts admissible to him at the station concerned.

[G.I., M.F, O.M. No. F. 1 (9) – E. IV (B)/66, dated the 25th October, 1966.]

(e) Staty in YMCA/YWCA hostels – Clarification is sought as to whether YWCA/YWCA hostels could be treated as “hotels” for the purpose of calculation of daily allowance. While calculating D.A. for stay in “hotels and other establishments” the rates of

Table (A) [of the Government of India’s Order (1)] is reduced by 10% thereof and thereto is added the actual lodging charges. Hotel, here means those establishment registered as Hotel. “Other establishments” will include private lodges, private guest/rest-houses, inns, etc., but excludes Government/Public Sector Guest Houses. YMCA/YWCA hostels are wholly private run and can in no way be included as Government/Public Sector Guest Houses. We may, therefore, clarify that YMCA/YWCA hostels may be treated as “Hotels, etc.” for the purpose of calculation of daily allowance.

[G.I., M.F., U.O. No. 1322-E. IV/89, dated the 25th September, 1989, in reply to C.& A.G., U.O. No. 909-Audit/I/106-86 KW, dated the 5th September, 1989.]

(f) Stay in Hostel of Indian Institute of Public Administration, New Delhi – Some of the field offices had been raising doubts regarding regulation of daily allowance, for stay in the hostel of India Institute of Public Administration, New Delhi. The matter was referred to the Government of India, Ministry of Finance; it has been clarified that the hostel attached to Indian Institute of Public Administration, New Delhi, will be treated on par with the Government/Public Sector Guest Houses for the purposes of grant of daily allowance and whether the government servants are charged at concessional rates or not, the deduction shall be made at 25% in terms of Government of India, Ministry of Finance, Department of Expenditure, O.M. No. 19043/2/82-E. IV, dated 6-1-1983, (reproduced as Government of India’s Decision (6) (b) above).

In view of the above clarification field offices are required to regulated the daily allowance for the period of stay in Indian Institute of Public Administration hostel in terms of Government of India’s O.M., dated 6-101983 ibid.

(7) enhanced rates for tour in Andaman and Nicobar Islands – It has been decided that Central Government employees proceeding on tour to Andaman and Nicobar Islands from mainland will be allowed daily allowance at the rates mentioned in Column 3 of Table (A)/Table (B) under Order (1) above.

The aforesaid rates of daily allowance will also be admissible to the staff posted in Andaman and Nicobar Islands in respect of tour journeys only from one island to another and daily allowance at ordinary rates will be admissible for local journeys on tour within the island of posting and also for the time spent in journeys on tour by road, sea, etc.

[G.I., M.F., O.M. No. 19043/3/75-E. IV (B), dated the 19th March, 1976.]

(8) (a) D.A. for enforced halts occurring en route – It has been decided that in the cases of enforced halts occurring en route on journey on tour, transfer, temporary transfer and journeys in connection with training, necessitated by breakdown of communications due to blockade of roads on account of floods, rains, heavy snowfall, landslide, etc., or delayed sailing of ships or awaiting for air-lift may be regulated as follows :-

(i) The period of enforced halt will be treated as duty under FR 9 (6) (b).

(ii) In the cases of journeys on tour, temporary transfer and training, the period of enforced halt en route shall be included in the entire absence from headquarters for purpose of grant of daily allowance. The daily allowance will, however, be admissible at the rate prescribed for ordinary localities for the entire period spent in journey including the period of enforced halt.

2. The above concessions will not be automatically admissible in all cases of enforced halt as a matter of course but will have to be specifically sanctioned in each case, deserving grant of these benefits. The Ministries of Government of India shall be competent to decide these cases in respect of staff serving under them. In respect of persons serving in Indian Audit and Accounts Department, these powers shall be exercised by the Comptroller and Auditor-General.

[G.I., M.F., O.M. No. 19030/1/73-E. IV (B), dated the 17th January, 1976.]

Delegation in IA & AD – As per S.No. 1, Section B of CAG’s MSO (Administrative), Vol- II, as modified under Letter No. 3229-N.G.E. I/81-79, dated the 30th October, 1979, the power to treat enforced halt, occurring en route on tour (journeys) necessitated by breakdown in communication due to blockade of roads on account of floods, heavy rains, snowfalls, landslides, etc., as duly under FR 9 (6) (b) is vested with Heads of the Departments in the case of Group ‘C’ officers and below.

The question of delegating these powers further has been under consideration. It has now been decided to delegate these powers to the Accountants-General/Directors and other Heads of Departments in the case of Group ‘B’ Officers working under them. This will, however, be subject to the condition that daily allowance for such halts is regulated under the relevant rules of the Government of India.

[C. & A.G.’s Letter No. 1033-GE. II/36-85, dated the 3rd April, 1986.]

(b) D.A. for enforced halt at the tour station – A doubt had been raised whether daily allowance may be allowed to the staff who were on tour/training at a place other than their headquarters station, but could not attend to their duties at the tour station due to disturbance and imposition of curfew and their absence was subsequently regularized by grant of Special Causal Leave.

Ministry of Finance, to whom a reference had been made, have clarified that the period of absence at tour station due to disturbances and imposition of curfew regularized by grant of Special Casual Leave can be compared with enforced halt for which daily allowance is admissible.

Traveling Allowance claims of the staff members on tour, when the period of absence on account of disturbance or curfew at tour station is regularized by grant of Special Casual Leave may be regulated in the light of above clarification.

[ C. & A.G. of India, New Delhi, Letter No. 837-Audit. I/106-86 (KW. II) III/90 (171), dated the 31st December, 1990 and No. 146-Audit-I/85-90 (KW)/III-91 (42), dated the 13th March, 1991.]

(9) Daily allowance for local journeys – At present, daily allowance is not payable for more than 60 days in cases where temporary duty is performed by a Government servant locally beyond 8 km from his headquarters. Hereafter, in case of local tours also, daily allowance at half-rates, will be admissible up to 180 days.

In cases where prolonged stay is envisaged at the temporary duty station beyond 180 days, the appropriate course would be to issue the necessary transfer order.

[G.I., M.F., O.M. No. 19030/5/86-E IV, dated the 12th December, 1986.]

The above would also apply to cases where any single assignment is performed in two or more spells and total period of duty at the temporary duty point is more than the prescribed days.

[G.I., M.F., O.M. No. 19030/4/79-E. IV, dated the 24th June, 1982.]

D.A. admissible at half ordinary rate – See Order (2) below SR 71.

(10) When required to perform temporary duty at a place other than the normal place of work – Please see GIO (2) below SR 71.

(11) Tour to station which happens to be the place of residence – A doubt has arisen about the traveling allowance entitlement of a Government servant who goes on tour from his headquarters to another station which happens to be the place of his resident. It is hereby clarified that in cases of the type referred to above where the headquarters, temporary duty point and the residence of the Government servant do not all within the same municipal corporation, the orders above [GIOs (9) and (10)] are not applicable and the official may be allowed daily allowance under SR 49 for the days of halt only at our station without any mileage allowance.

[G.I., M.F. No. 19043/4/75-E. IV (B), dated the 4th July, 1975.]

(12) D.A. to officials on tour returning to headquarters daily – When a Government servant returns to his headquarters while on tour to an outstation, due to no- availability of proper accommodation, etc., to suit his convenience, he may draw daily allowance at the rates applicable to the place of temporary duty on all days on which he performs duty there (irrespective of the place of his residence) to the same extent as would be admissible had he stayed at the place of temporary duty till the completion of tour, but on intervening Sundays and holidays, no daily allowance will be admissible unless he is actually (and not merely constructively) in camp.

[G.I., M.F., O.M. No. 19030/1/73-E. IV (B), dated the 6th August, 1976.]

(13) T.A. entitlement for journeys to foreign countries- See Appendix – 6 of FR & SR – Part – I.

(14) Secretary to Government of India entitled to single room only and not hotel suite – Keeping in view the efforts of the Government to economize public expenditure, it has been decided that officers of the level of Secretary to the Government of India shall not be entitled to travel by First Class by air or to a hotel suit either within the country or outside while on tour.

[ G.I., M.F., O.M. No. F. 19036/3/90-E. IV, dated the 22nd July, 1991 and the 26th August, 1991.]

DG, P&T’S Instruction

A question was raised whether P & T officials who are entitled to licence fee-free quarters as a condition of service of HRA in lieu thereof , vide Rule 3 (a) of Appendix -12 to Manual of Appointments and Allowances (see Part-V of this compilation) when sent on tour/temporary transfer for less than 180 days and are provided licence fee-free lodging or granted allowance in lieu thereof, a reduction in the daily allowance admissible to them in terms of Government of India’s Order below SR 51 has to be made as contemplated in the proviso to SR 51. It has been decided that in such cases the provisions of the proviso to SR 51 will not be attracted since the HRA admissible should be deemed to be a part of the emoluments of the new post and entitlement to daily allowance on temporary transfer of less than 180 days should not, therefore, be affected by this concession which is admissible as a normal condition of service.

[ D.G., P&T’s Circular Letter No. 17-3-68-PAP, dated the 6th August, 1968 amended]

Exceptions

S.R. 52. A competent Authority may, for reasons which should be recorded and on such conditions as it may think fit to impose, sanction for any Government servant or class of Government servants a daily allowance higher or lower than that prescribed in Rule 51, if it considers that the allowance so prescribed is inadequate or excessive.

NOTE – Not s printed.