EL ESPACIO URBANO

Planning and Control for Supply Chain Management. 5th ed. The

McGraw-Hill Companies, Inc., New York.

Wu, H. Lan Cao. 2009. Community Collaboration for ERP Implementation. Software, IEEE Vol. 26: 48-55.

Category of core functional areas

Financial applications

 Financial and Management Accounting

The Financial and Management Accounting area contains the following modules:

 account

Open ERP porvides a fully integrated accounting module than cover financial accounting, analytic accounting, third party management, taxes management, budgets, assets, etc. Open ERP has more than 50 extra modules for specific accounting features: electronic bank transfers, assets management, automatic invoicing, analytic controls, financial indicators, statements management, etc.

Key Points:

• Multi-company, multi-currencies, multi analytic axes, • Real-time consolidation of multiple charts of accounts,

• Very good ergonomy for fast encoding of entries and invoices, • An integrated analytic/cost accounting,

• Lots of customizables reports.

Integration Benefits:

• Avoid re-encoding everything, all documents are pre-generated, • Accountants decisions may have impact on the whole system, • Cross reporting with others modules.

 account_analytic_analysis

Modify account analytic view to show important data for project manager of services companies. Add menu to show relevant information for each manager.

 account_analytic_default

The analytic accounting is the core of all management modules of Open ERP. It is perfectly integrated with all operations that have a (direct or indirect) cost or revenue. As an example, for services companies, the analytic accounting is used as the financial part of project management.

As all tools are integrated, it gives you a full control and automatisation of your company:

• Plannings are integrated with budgets,

• Project management is integrated with contracts and affairs managmeent, etc.

Key Points:

• Work with one or multiple analytic plans,

• About 40+ modules available to integrate best management practices, • Nearly all transactions are automated to simplify encodings, etc.

Integration Benefits:

Fully integrated to all modules of Open ERP, here are the main onces: • Timesheets or tasks are analytic costs on projects,

• Manufacturing operation reports costs on cost centers,

• Sales, purchases and invoices are also costs on analytic accounts, • Holidays, expenses tracking, etc.

 account_analytic_plans

This module allows to use several analytic plans, according to the general journal, so that multiple analytic lines are created when the invoice or the entries are confirmed.

 account_asset

For businesses from foundries to pharmaceuticals, tracking a complex fixed asset inventory becomes really easy with Open ERP. Having a good fixed asset module will make you avoid losing millions of dollars each year in tax overpayment, regulatory non-compliance, and inefficiency.

Manages your assets easily with Open ERP. This module is fully integrated to the financial and analytic accounting modules for a maximum of power.

Key Points:

• Different methods of costing, • IFRS compliant,

Integration Benefits:

• Fully integrated to the financial an analytic accouting modules • Track changes on asset from any document in Open ERP

 account_balance

Account Balance Module is an added functionality to the Financial

Management module. This module gives you the various options for printing balance sheet.

1. You can compare the balance sheet for different years.

2. You can set the cash or percentage comparison between two years.

years.

4. You can select periods as an actual date or periods as creation date. 5. You have an option to print the desired report in Landscape format.

 account_budget

The Open ERP budgets module allows you to manage financial and analytic budgets. You can manage the same budgets from three different points of views, according to the user role:

• Accountant: work on master and consolidated budget • Project manager: work on analytic budgets on his projects

• Department manager: get a consolidated view on budget positions

Key-Points:

• Workflows on budgets (ex: a budget must be validated before launching a project), • Three different points of view on the same budgets

• Analytic and financial budgets integration • Mulitple axes

Integration benefits:

• Integrated to purchases, sales, timesheets and expenses notes • Analytic budgets are integrated to the project management module

 account_chart

Remove minimal account chart

 account_coda, account_coda_2_1_d

Open ERP support electronic banking and invoicing through different modules. It allows you to communicate automatically with banks to send payment orders and receive bank statements automatically.

It currently supports CODA (Belgium+Luxemburg), SEPA (New European Standard), BVR/V11/DTA (Switzerland), Check printing (US), EDI (with SAP).

Key Points:

• Payment preparation system (advances, prioritizes, treasury management), • Automatic reconciliation of entries

Integration Benefits:

• Fully integrated with accouting so that you never have to encode anything,

• It prepares the propositions of payments according to purchases, sales, invoices, etc. • Visibility of payments from any module: CRM, sales management, etc.

 account_date_check

This module adds a field on journals: "Allows date not in the period" .By default, this field is checked. If this field is not checked, the system control that the date is in the period when you create an account entry. Otherwise, it generates an error message: "The date of your account move is not in the defined period!”

 account_followup

Modules to automate letters for unpaid invoices, with multi-level recalls. You can define your multiple levels of recall through the menu: Financial Management/Configuration/PaymentTerms/Follow-Ups. Once it's defined, you can automatically prints recall every days through simply clicking on the menu:

Financial_Management/Periodical_Processing/Print_Follow-Ups. It will generate a PDF with all the letters according the the different levels of recall defined. You can define different policies for different companies.

 account_invoice_layout

This module provides some features to improve the layout of the invoices. It gives you the possibility to

• order all the lines of an invoice

• add titles, comment lines, sub total lines • draw horizontal lines and put page breaks

Moreover, there is one option which allows you to print all the selected invoices with a given special message at the bottom of it. This feature can be very useful for printing your invoices with end-of-year wishes, special punctual conditions.

 account_payment

As to help you to manage your treasury and your payments to suppliers, Open ERP provides tools to help you on the preparation of payments. They support workflows so that you can assign different responsibilities in the process.

Key Points:

• Different roles for encoding payments, approving payments and sending to bank • Manage your treasury accross your different bank accounts

• Multi-Currency management facilities

• Support electronic bank formats and check printing

Integration Benefits:

• Fully integrated with the accounting system to avoid double encoding, • Import and automatic reconciliation when encoding bank statements.

 account_report

This module consist Financial and accounting reporting, Fiscal statements and Indicators.

 account_reporting

This module reports Financial and accounting reporting and Balance Sheet Report.

 account_tax_include

Allow the user to work tax included prices. Especially, it is useful for b2c businesses. This module implements the modification on the invoice form.

 account_voucher

India Accounting module includes all the basic requirenment of Basic Accounting, like Bank Payment, Receipt and Cash Payent, Receipt

 analytic_journal_billing_rate

This module allows you to define what the default invoicing rate for a specific journal on a given account is. This is mostly used when a user encodes his timesheet: the values are retrieved and the fields are auto-filled but the possibility to change these values is still available.

Obviously if no data has been recorded for the current account, the default value is given as usual by the account data so that this module is perfectly compatible with older configurations.

 base_iban

 board_account

This module creates dashboards for accountants that include: • List of analytic accounts to close

• List of uninvoiced quotations • List of invoices to confirm • Graph of costs to invoice • Graph of aged receivables • Graph of aged incomes

 l10n_be

This is the base module to manage the accounting chart for Belgium in Open ERP. After installing this module, The Configuration wizard for accounting is launched.

• We have the account templates which can be helpful to generate Charts of Accounts. • On that particular wizard, you will be asked to pass the name of the company, the chart template to follow, the no. of digits to generate the code for your account and Bank account, currency to create Journals. Thus, the pure copy of Chart Template is generated.

•This is the same wizard that runs from Financial

Management/Configuration/Financial Accounting/Financial Accounts/Generate Chart of Accounts from a Chart Template.

Wizards provided by this module:

• Enlist the partners with their related VAT and invoiced amounts.Prepares an XML file format.Path to access: Financial Management/Reporting/Listing of VAT Customers.

• Prepares an XML file for Vat Declaration of the Main company of the User currently Logged in.Path to access : Financial Management/Reporting/Listing of VAT Customers.

 l10n_ch

This is the base module to manage the accounting chart for Switzerland in Open ERP.

 l10n_ch_chart_c2c_pcg

Swiss account chart that add also tax template definition.

 l10n_chart_uk_minimal

This is the base module to manage the accounting chart for United Kingdom in Open ERP.

 l10n_fr

This is the module to manage the accounting chart for France in Open ERP.

 l10n_lu

This module installs:

• the KLUWER Chart of Accounts, • the Tax Code Chart for Luxembourg • the main taxes used in Luxembourg

Human Capital Management applications

The Human resources applications include the following modules:

 hr

Module is for human resource management. You can manage: • Employees and hierarchies

• Work hours sheets

• Attendances and sign in/out system

 hr_attendance

This module aims to manage employee's attendances.

 hr_contract

Add all information on the employee form to manage contracts: • Martial status,

• Security number,

• Place of birth, birth date, etc.

You can assign several contracts per employee.

 hr_expense

This module allows you to manage your company’s daily expenses. It gives you access to your employees’ notes fees and give you the right to complete and validate the notes of a period or to refuse them. After validation it creates an invoice for the employee.

Employee can encode their own expenses and the validation flow puts it automatically in the accounting after validation of managers.

Key points:

• Customizable workflow • Validation system included Integration benefits:

• Allows you to re-invoice expenses to your clients

• Integrated with financial and analytic accounting for costs control

 hr_holidays

This module’s main task is to control the holiday’s schedule of your company. It allows employees to requests holidays. Then, managers can review requests for holiday, and control the overall holiday’s planning for the company or department.

Key points:

• Validation system included

• Customizable workflow for validation

• Support all kinds of leaves (sickness, holidays, paid days, etc.) • Calendar view

Integration benefits:

• Integrated to the company calendar

• Integrated with the payroll system for automatic computation

 hr_timesheet

The timesheet system allows you to record time spent by employees on projects or activities. Its integration with the analytic accounting allows you to manage budgets, planning, costs and rein voicing of human resources.

Different working methods are provided according to the need: • Sign in/out by projects

• Simple timesheet encoding

• Full timesheet integrated with attendances and validation process by manager

Key Points:

• Fast encoding of activities on tasks or globally • Easy and fast project selection, supporting alerts • Fully customizable workflow

• Multi unit of measure: hours, days, weeks.

Integration Benefits:

• Integrated with analytic accounting for cost control of employee’s time on projects • Accouting integration to reinvoice based on time spent automatically

• Integrated with tasks from project management, calendar for meetings

• Integrated with attendances tracking system to spread worked time on projects

 hr_timesheet_invoice

Module to generate invoices based on costs (human resources, expenses, etc). You can define price lists in analytic account, make some theoretical revenue reports, etc.

 hr_timesheet_sheet

This module help you easily encode and validate timesheet and attendances within the same view. The upper part of the view is for attendances and track (sign in/sign out) events. The lower part is for timesheet. Others tabs contain statistics views to help you analyze your time or the time of your team:

• Time spent by day (with attendances) • Time spent by project

This module also implement a complete timesheet validation process: • Draft sheet

• Confirmation at the end of the period by the employee • Validation by the project manager

The validation can be configured in the company: • Period size (day, week, month, year)

• Maximal difference between timesheet and attendances

 hr_skill

Open ERP provides about 20 modules related to human resources management. Some modules will allow you to manage the skills of your employees, you can relate these to the periodical evaluation or the contract.

Key Points:

• Unique skill referential

• Ability to perform computations on skills

Integration Benefits:

• Integrated with periodical evaluations

• You can use the portal so that employees can consult their datas

 idea

Sometimes the smallest modules are the most useful ones. The “ideas” module has been developed in 3 hours. It allows employees to suggest ideas, sorted in different boxes or subjects. Then, people can rate the proposed ideas and discuss on the different points.

Key Points:

• A workflow allows tracking ideas efficiently, • A discussion system on ideas,

• A rating system.

Integration Benefits:

• Integrated with the wiki to easily describe ideas

 point_of_sale

Manage your point of sales directly with Open ERP. It allows you to easily manage all point of sales operations: selling, stock, encashment, invoicing, etc.

Key Points:

• Very easy and complete touch screen interface for end-users • Multiple payments systems

• Support for direct invoicing

• Support for reimbursements and products exchanges • 12 types of supported barcodes

Integration Benefits:

• Integrated with stocks and accounting to avoid double entries • Integrated with sales management

• Fully customizable

 lunch

Open ERP has lots of modules to simplify and automate your daily activities. The lunch module allows tracking employee orders for lunch time, their preferences, the cost of their lunch, etc. It automatically prepares orders for the suppliers and manages employees’ preferences.

Key Points:

• Cost control and amount due per employee if they have to pay their lunch, • Automatic orders to suppliers,

• Consolidation of the requests for the whole company, • Cashbox management.

Integration Benefits:

• Linked with invoicing for accounting control

 analytic_user_function

This module allows you to define what the default function of a specific user on a given account is. This is mostly used when a user encodes his timesheet: the values are retrieved and the fields are auto-filled... but the possibility to change these values is still available. Obviously if no data has been recorded for the current account, the default value is given as usual by the employee data so that this module is perfectly compatible with older configurations.

Operation applications

The Logistic applications include the following modules:

 crm

The generic Open ERP Customer Relationship Management system enables a group of people to intelligently and efficiently manage leads, opportunities, tasks, issues, requests, bugs, campaign, claims, etc. It manages key tasks such as communication, identification, prioritization, assignment, resolution and notification.

Open ERP ensures that all cases are successfully tracked by users, customers and suppliers. It can automatically send reminders, escalate the request, trigger specific methods and lots of others actions based on your enterprise own rules.

Key Points:

• Automatic incoming and outgoing email processing using the mail gateway, • A generic and fully customizable system,

• A configuration wizard to help you setup it as per your requirements.

Integration Benefits:

• Integrated with the enterprise calendars,

• Integrated with sales, purchases and after-sales services, • Get your enterprise processes running through workflows.

 crm_configuration

The fund raising module allows you to manage your fund raising operations. From the searching of investors/donors to the tracking on how the money is used across your different projects and resources.

Key Points:

• Independent or part of the association management module, • Pre-configured and easy to start with,

• Lots of dashboards and reporting available.

Integration Benefits:

• Fully integrated with CRM tools: automatic segmentation, report designer, campaign management, email gateway, etc.

• Integrated with analytic accounting to track how the money is used.

 crm_profiling

This module allows users to perform segmentation within partners. It uses the profiles criteria from the earlier segmentation module and improves it. Thanks to the new concept of questionnaire. You can now regroup questions into a questionnaire and directly use it on a partner. It also has been merged with the earlier CRM & SRM segmentation tool because they were overlapping.

The menu items related are in "CRM & SRM\Configuration\Segmentations"

 profile_crm

Profile for CRM

 board_crm_configuration

This module implements a dashboard for CRM that includes: • My Leads (list)

• Leads by Stage (graph) • My Meetings (list)

• Sales Pipeline by Stage (graph) • My Cases (list)

 board_manufacturing

This module creates a dashboard for Manufacturing that includes: • List of next production orders

• List of deliveries (out packing) • Graph of work center load • List of procurement in exception

 board_project

This module implements a dashboard for project member that includes: • List of my open tasks

• List of my next deadlines • List of public notes • Graph of my timesheet • Graph of my work analysis

 board_sale

This module implements a dashboard for salesman that includes: • You open quotations

• Top 10 sales of the month • Cases statistics

• Graph of sales by product • Graph of cases of the month

 dm and profile_dm

The direct marketing modules manages and automatizes the development, execution and monitoring of campaigns across multiple channels. It provides tools to manage offers, campaigns, steps, workflows, etc. The report composition engine allows you to create bulk documents.

Key Points:

• Multi-channel: email, sms, paper, phone. • Barcode support for paper propositions, • Configurable Workflows,

• Offers management,

• Complete statistics and dashboards, • Fast orders encoding.

Integration Benefits:

• Integrated with analytic accounting for cost control • Integrated with helpdesk and after-sales services

• Automatic procurements (purchases, production) on campaigns • Integrated with sales and CRM modules

 example and profile_accounting

Open ERP intagrates financial project management allowing you to stay in control of you different activities. It keep track of costs, budgets, automatic invoicing based on tasks achieved, profitability reports, etc.

Key Points:

• Based on the analytic accounting

• Fully integrated with human resources for cost control

Integration Benefits:

• Planning automatically impacts budgets and treasury • Tasks and timesheets are fully integrated

• Sales orders and tasks control are integrated

 mrp and profile_manufacturing

The manufacturing modules of Open ERP manage all the best-practices concerning manufacturing industries: multilevel BoM and routings, JIT, different

costs methods available, phantom BoMs, configurable products, workcenter operations, integrates sales forecasts, etc. It supports several methods to automate productions or purchases propositions: MTS/MTO, Master Production Schedule, and Minimum Stock Rules.

The scheduler will compute the best proposed planning according to the

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