Experiencia Ciclo III

Head, ICT Office – BAC4IGOV Secretariat

Information and Communications Technology Office Carlos P. Garcia Avenue, UP Diliman, Quezon City Tel. No. 920-7420 or 920-0101 local 2631

Fax. No. 920-7447

Email: [email protected] Web: icto.dost.gov.ph and i.gov.ph

12.1 In accordance with Clause 19.4 of the Instructions to Suppliers, the bid, except for the unamended printed literature, shall be signed, and each and every page thereof shall be initialed, by the duly authorized representative/s to the Supplier.

(a) ELIGIBILITY DOCUMENTS – Class “A” Documents:

i. Registration Certificate from the Securities and Exchange Commission (SEC) for corporations, Department of Trade and Industry (DTI) for sole proprietorship, or Cooperative

Development Authority (CDA) for cooperatives;

ii. Business/Mayor's permit for 2015 issued by the city or municipality where the principal place of business of the

INFORMATION AND COMMUNICATIONS TECHNOLOGY OFFICE BAC4IGOV-2015-04-020 (Nego)

prospective Supplier is located;

iii. Valid and Current Tax Clearance per Executive Order 398, Series of 2005, as finally reviewed and approved by the BIR.

iv. Statement of all its Ongoing (including awarded contract/s not yet started, if any) within the last three (3) Years, (Annex I)

Any of the following documents must be submitted corresponding to listed contracts per submitted Annex I:

a) Notice of Award; or b) Notice to Proceed

v. Statement of Completed Single Largest Contract from January 2010 up to the day before the deadline for the submission bids of similar in nature equivalent to at least fifty percent (50%) of the ABC. Annex I-A

Any of the following documents must be submitted corresponding to listed contracts per submitted Annex I-A:

c) Copy of End User’s Acceptance; or d) Copy of Official Receipt/s

vi. Copy of 2014 Annual Income Tax Return submitted through

BIR’s Electronic Filing and Payment System (EFPS)

together with the following Audited Financial Statements for 2014 and 2013 (in comparative form or separate reports):

(a)Independent Auditor’s Report;

(b)Balance Sheet (Statement of Financial Position);

(c)Income Statement (Statement of Comprehensive Income); Each of the above statements must have stamped “received” by the Bureau of Internal Revenue (BIR) or its duly accredited and authorized institutions

INFORMATION AND COMMUNICATIONS TECHNOLOGY OFFICE BAC4IGOV-2015-04-020 (Nego)

vii. Duly signed Net Financial Contracting Capacity Computation (NFCC) per Annex II, in accordance with ITB Clause 5.5

NFCC = [(Current Assets minus Current Liabilities) (K)] minus the value of all outstanding or uncompleted portions of the projects under ongoing contracts, including awarded contracts yet to be started coinciding with the contract to be bid.

Where:

K: 10 for a contract duration of one year or less, 15 for a contract duration of more than one year up to two years, and 20 for a contract duration of more than two years.

Notes:

1. The values of the Supplier’s current assets and current liabilities shall be

based on the data submitted to BIR through its Electronic Filing and Payment System.

2. Value of all outstanding or uncompleted contracts refers those listed in

Annex-I.

3. The detailed computation using the required formula must be shown as

provided above.

4. The NFCC computation must at lease be equal to the total ABC of the

project.

Class “B” Documents: (For Joint Venture)

The participating entities entering a Joint Venture Agreement are to be treated as a single entity and shall be jointly and severally responsible or liable for the obligations and liabilities incurred by any partner to the JV pertinent to the project

requirements.

Hence, any Blacklisting Order and/or overdue deliveries

intended for ICT Office shall apply to the JV as the JV is deemed as one bidder.

viii. For Joint Ventures, Supplier to submit either:

1. Copy of the JOINT VENTURE AGREEMENT (JVA) in case the joint venture is already in existence, or

2. Copy of Protocol / Undertaking of Agreement to Enter into Joint Venture signed by all the potential join venture

INFORMATION AND COMMUNICATIONS TECHNOLOGY OFFICE BAC4IGOV-2015-04-020 (Nego)

partners stating that they will enter into and abide by the provisions of the JVA in the instance that the bid is

successful. (Annex III)

In case the joint venture is not yet in existence, the

submission of a valid JVA shall be within ten (10) calendar days from receipt of the bidder of the notice from the BAC that the bidder is the Lowest/Single Calculated and

Responsive Bid [Sec. 37.1.4 a) i)]

The JVA or the Protocol/Undertaking of Agreement to Enter into Joint Venture (Annex III) must

include/specify the company/partner and the name of the office designated as authorized representative of the Joint Venture.

For Joint Venture, the following documents must likewise be submitted:

(a)For Joint Venture Between Two (2) Local Companies, each partner should submit:

1.Registration Certificate from the Securities and Exchange Commission (SEC) for corporations, Department of Trade and Industry (DTI) for sole proprietorship, or Cooperative Development Authority (CDA) for cooperatives;

2.Business/Mayor's permit for 2015 issued by the city or municipality where the principal place of business of the prospective Supplier is located;

3.Valid and Current Tax Clearance per Executive Order 398, Series of 2005, as finally reviewed and

approved by the BIR.

ix. For item (iv) to (vii) of the required eligibility documents,

submission by any of the Joint Venture partner constitutes compliance.

INFORMATION AND COMMUNICATIONS TECHNOLOGY OFFICE BAC4IGOV-2015-04-020 (Nego)

12.1 (a) TECHNICAL DOCUMENTS –

i. Duly signed and completed Technical Bid Form. Supplier must use, accomplish and submit the Technical Bid Form hereto attached as Annex V.

ii. Duly conformed ICT Office Terms of Reference attached as

Annex V-A.

iii. Brochure (original or internet download / Technical Data Sheet or equivalent document):

1. Network Penetration Testing Software 2. Web Vulnerability Scanner

*Note: If the brochures or technical data sheet are not in English, the same must be accompanied by an English translation. The English translation must be authenticated by the appropriate embassy or consulate of the manufacturer in the Philippines.

iv. Valid and Current Certificate of Distributorship / Dealership/ Resellership of the following product being offered, issued by the principal or manufacturer of the product (if Supplier is not the manufacturer). If not issued by manufacturer, must also submit certification / document linking Supplier to the manufacturer.

1. Network Penetration Testing Software 2. Web Vulnerability Scanner

v. Valid and Current ISO 9001 Quality Management System Certificate issued to the manufacturer by an Independent Certifying body of the following items:

1. Network Penetration Testing Software 2. Web Vulnerability Scanner

*Note: If the brochures or technical data sheet are not in English, the same must be accompanied by an English translation. The English translation must be authenticated by the appropriate embassy or consulate of the manufacturer in the Philippines.

INFORMATION AND COMMUNICATIONS TECHNOLOGY OFFICE BAC4IGOV-2015-04-020 (Nego)

vi. Certificate of Performance Evaluation (Annex V-B) showing a rating of at least Very Satisfactory issued by the Supplier’s Single Largest Completed Contract Client stated in the submitted Annex I-A.

vii. List of authorized Service Centers in the Philippines (with available spare parts, indicating address, telephone & fax number/s, e-mail address & contact person).

In the event of closure of business, termination of franchise / service center, the supplier shall notify the ICT Office accordingly of the new service centers with telephone numbers and address who can provide the needed parts, supplies and service;

viii. Proof of Authority of the Supplier’s authorized representative/s:

a) FOR SOLE PROPRIETORSHIP (IF OWNER OPTS TO APPOINT A REPRESENTATIVE):

Duly notarized Special Power of Attorney

b) FOR CORPORATIONS, COOPERATIVE OR THE MEMBERS OF THE JOINT VENTURE:

Duly notarized Secretary’s Certificate evidencing the authority of the designated representative/s.